Setting up Emergency Alert Notifications
It may be necessary for a class teacher to request immediate assistance as
a result of an emergency in the classroom. The use of emergency alerts in SIMS
enables a class teacher to request assistance from anywhere in SIMS, both quickly
and efficiently.
Prior to using this functionality, you must select the member(s) of staff who will be
notified immediately in the event of an emergency, together with the preferred
method of contacting them.
Once the intended recipients of emergency alerts have been selected, they will
receive an internal message (accessible via the My Messages (InTouch) panel on
the SIMS Home Page or via Focus | InTouch | My Messages). Careful
consideration should be given to the selection of intended recipients for an
emergency alert.
Once opened, the message displays the following predefined text. This text is readonly.
Teacher <Class Teacher Name>, in Room <Class Room Name> with <Class
Name>, needs urgent assistance!
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The <Class Teacher Name>, <Class Room Name> and <Class Name> tags are
populated automatically by SIMS once the emergency alert message is sent. This
information is extracted from your SIMS database, preventing the need to enter it
manually.
1. Select Tools | Setups | Emergency Alert to display the Emergency Alert
Configuration page.
2. Select the Use Emergency Alert check box in the General Settings panel.
3. Select the member(s) of staff you wish to notify each time an Emergency
Alert is triggered by clicking the Add button in the Selected Staff panel.
4. Repeat step 3 to add more recipients of an Emergency Alert, if required.
5. Any members of staff added in error can be removed by highlighting their
name then clicking the Remove button.
The Message panel displays the text that will be sent to the selected recipients
each time an Emergency Alert is sent. This text is read-only.
7. Once the required information has been selected, click the Save button to
save your changes.
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Send an Emergency Alert
1. Click the Emergency Alert button on the main SIMS toolbar, which is available from
anywhere in SIMS.
A confirmation message is displayed, indicating that the Emergency Alert has been
sent.
2. Click the OK button to continue.
A message is sent immediately, via the selected communication method(s), to those people
who have been selected as a recipient for an Emergency Alert.
When the message is delivered, a pop-up message is displayed on the recipient's screen and it
can be read via the My Messages (InTouch) widget on the SIMS Home Page
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