JFR Updates since June 2012:
JFR System Changes:
1. New Offer Letter Templates (Clinical & Basic Science) are active in system
2. Disclosure Statement for Applicant is required when the Offer/Preliminary Offer is submitted to the Dean’s
office.
3. AR Medical Board link is added to useful links
4. Financial Business Plan Template – Clinical updated on 8/1/2012
5. Special Note box for HR is added on JFR form
11. Will the position be paid by your department?
Yes
No
12. Special Comment for HR:
Special HR Comment that would be printed on the email sent to HR.
6. Percent Time Change guideline – Tenured faculty is added on useful links
7. Super Users link was added on useful links
8. Instruction is added to Financial Business Plan Template – Basic Science
9. Enclosures for Clinical Offer Letter is added on useful links
10. “FTE Sheet Only” document is added to the system for clinical positions.
11. Instruction to create the “FTE Sheet – Only” is added on the document upload page
Position Documents Listing
Please upload a copy of the FTE sheet (instructions below) and the Financial Business Plan.
If you don’t have Adobe Professional:
To copy the FTE sheet:
If you have Adobe Professional:
1. Click on the FTE tab.
1. While you are on the Clinical FTE Sheet in
2. Right click on the FTE tab and choose “Move or
Excel, click on Acrobat tab that is the far right tab at Copy”.
top of Excel, then click Create PDF on the far left, 3. A box will appear titled “Move or Copy”. Put a
an Acrobat PDFMaker window should appear, box check in the “Create a copy” at the bottom of that
on the right that says “Sheets in PDF” should show box. Then towards the top of the “Move or Copy”
Clinical FTE Sheet in the box, click Convert to PDF box, click on the drop down for “To book:” and
at the bottom.
2. A box should appear stating “Acrobat PDFMaker
needs to save the file before continuing. Do you
want PDFMaker to save the file and continue?”
Click Yes and then Save wherever you want and
name as FTE Sheet_Physician Last Name.pdf.
choose “(new book)”.
4. Click OK Button.
5. A new excel book has been created now with the
FTE sheet being the only tab. Now Save this sheet
as “FTE Sheet Only” on your desktop so you can
upload.
Now use the drop down for FTE Sheet Only to
upload the FTE Sheet and then upload the Financial
Business Plan.
Upload Document Form
File:
Type:
Financial Business Plan
Hide
Upload
Document Title
Document Type
Upload Date
Last Modified
12. APN Hourly & Genetic Counselor, CRNA Hourly are added to the item 9 on the JFR form. Their position
numbers are requested when JFR form is approved by the Dean.
13 APN Hourly & Genetic Counselor position routes to FGP Billing for approval
14. Department transfer is moved to JFR side from appointment action. Question for department transfer is
added on Item 2.
Are you requesting
E.
Yes
No
CPDF funding?
F.
Is this a department
transfer?
15. System
Yes
Select One
No
If Yes: Current Department?
SAP #:
will hold the HR allocation notification until one month ahead of the candidate start date
16. For the Advanced ranks, when the P&T result is approved by the dean, the JFR status routes to “Offer
Pending Candidate Acceptance”. The Offer Letter submission, approval by the COM HR and Dean are removed
17. When the JFR is “Offer Pending Candidate Acceptance”, if the departments click the “Accept” button, the
system will require upload of letter signed by the candidate
18. When the JFR is “Offer Pending Candidate Acceptance”, if the candidate rejects the offer and advanced
negotiation to accept the offer will not happen, the alert message is added to the system that reminds the
department to withdraw the credentialing package if the credentialing package is submitted already
19. Salary data is pulled to the FIS form automatically from the candidate form
20. The JFR Checklist and the offer letter checklists are added to useful links
21. If the JFR is finalized and the candidate declines the offer, the “Withdraw” button is added on the
“candidate” section. Click the button will trigger the notifications to the credentialing office, FGP, provider
enrollment…
22. Diversity Question is added on the JFR form and Candidate form
23. The “Instruction for P&T” is removed from the offer letter disclosures/package
Appt Action Changes:
1. Physician Forwarding Address field is added on the Any Separation appointment action form
2. Department Transfer is removed from Appointment Action.
3. Adj/Academic Only Department Transfer is added to the Appointment Action.
Still Pending Issues:
1. Locum Tenens
2. Letter header for Offer Letter