Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Bid Submission Form
General Practice – Primary Care Transformation Fund
Project Name:
Your Organisation Name:
Date of your Submission
Copyright © 2014 NHS England Essex Area Team
Note: Bids to be sent electronically to
[email protected]
Note: Cut off time and date for receiving bids 5:00pm on 30th September. No applications will be considered after this time
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
Page 1
Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Dear GP Colleague,
Please find enclosed the ‘Bid Submission Form’ relating to The General Practice – Primary Care Transformation Fund. We are requesting innovative ideas
from existing providers of General Practice services that meet the below criteria.
Principles of the fund;
 The fund will not be split into sub localities for 14/15. This will be reviewed again in the context of co-commissioning
 The fund will help deliver the Essex Primary Care Strategy to bring about the transformation of primary care services.
 The fund will help deliver the CCG’s Integrated Plan
 The fund will be directed at areas where the greatest impact for patients is evidenced and support direct patient care.
 The fund will prioritise bids that clearly demonstrate how transforming primary care will impact on urgent care
 The fund will give priority to areas which are seeing the greatest growth in population or the greatest shortage in GPs/1000 population across Essex.
 The fund will give priority to areas of high deprivation.
 The fund will be available for the revenue costs associated with capital developments that support the delivery of the bid (not for capital
developments)
 Priority will be given to groups of practices to bid for, not individual practices.
 The fund will be available to support the development of primary care premises.
 Applicants to the fund will already be providing access to patients 8:00am-6:30pm and will not be closed to patients lunchtimes or half days (closure
for staff training/time to learn events agreed with the CCG are allowed and will not disadvantage bidders)
 Applicants to the fund will be operating the electronic choose and book system (directly or through a referral management service).
 Priority will be given to applicants to the fund who are signed up to the LD DES and Unplanned Admission DES
 The fund will be available for schemes both recurrent and non-recurrent in nature.
 The fund will set annual priorities which may differ from year to year in line with the Area Team’s commissioning intentions.
 The fund will welcome bids which are innovative in nature.
 Priority will be given to GMS practices and those PMS practices who have agreed the use of their PMS premium with the Area Team. Bids that are
received that include a mixture of GMS and PMS practices who have not agreed the use of their PMS premium will only be accepted if those PMS
practices make up 20% or less of the total number of practices submitting the bid
 Bids awarded will have an agreed start date and will be allowed a maximum of three months slippage after this date. If this timeline is exceeded, the
application will become null and void.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Here is some guidance for providers that are considering a bid submission;
Building a Consistent Level of High Quality provision for Primary Care
Proposals that demonstrate how a group of practices will function differently to deliver more consistent higher quality core services for patients within a
defined locality?
Most localities could benefit from improved access to training and support. This could be particularly useful for new GPs and nurses, but could extend to all
clinicians. It could take the form of increased protected “Time to Learn” sessions, but in smaller localities, or specific courses and training on significant clinical
and other issues in primary care.
Building a responsive and accessible primary care service
Proposals that redesign the delivery of services within a defined locality to ensure patients have improved access to primary care services, seven days a
week, so reducing the pressure of unplanned activity in the acute sector.
Practices could unite to develop a Locality GP centre where same day appointments could be seen by rotating GPs from a number of surgeries, or by
additional GPs and nurses. The purpose would be to reduce pressure on appointments, but at the same time give a clear message to patients that this was
an extension of their normal GP service and not something additional and experimental. Clearly access to records would be crucial.
Wessex is preparing “Urgent care” centres along these lines but these centres do not have to be labelled in this way. They would probably only see patients of
the participating surgeries and could cover populations of 20-50,000.
We are seeking innovative solutions that change the model of how patients access primary care services. This could involve the use of new technology to
provide additional access points for patients; it could offer patients alternative ways of accessing primary care in the community.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Building an integrated model for primary care across a number of practices
Proposals from groups of practices which help create an infrastructure that allows for an integrated approach to delivering care to patients within their patient
population.
Practices and community providers could contribute to a nursing development scheme where local nurses could share training and skills. This might extend to
shared clinics where patients could access the full range of nursing within the area. Interaction with nursing and residential homes might also have a place
within such a scheme. Scheme could also consider the role of community pharmacy, wider primary care professionals (such as district nurses) within teams
as well as improved links with local authorities and the voluntary sector.
Building greater self-care management amongst their patient population
Proposals from a group of practices which implement new schemes that help vulnerable patients manage their own condition across the practice areas they
cover.
Patients with the same conditions but from a number of practices could host training and support classes and possibly group consultations where all could
interact with a primary care professional. This could involve GPs, nurse, dieticians , physiotherapists, pharmacists etc. Schemes might involve additional
access points for vulnerable groups that go beyond the traditional GP surgery.
A common request from patients with long term conditions is for more education and support in order to manage their own conditions.
Building a more robust primary care workforce
The fund will support schemes that attract and retain the primary care workforce in areas of significant shortage.
New posts which are tailored for new entrants to general practice could rotate across several practices in an area. This should give the flexibility and variety
which appears to be what is initially required by new GPs. Clearly this could extend to nurses and other professionals and might include coaching and
mentoring.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Please read the enclosed document carefully, if you have any questions please contact Ian Ross on either [email protected] or 0113 824 9112.
We look forward to receiving your completed submission; by no later than 5pm on 30th September 2014 (please note that any application after this time will
be null and void), and your actual submission form should be sent, via email, to [email protected], thank you.
Kind regards,
Essex Area Team.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Contents
1. NHS ENGLAND SUMMARY..........................................................................................................................................................7
2. BACKGROUND .............................................................................................................................................................................7
3. GENERAL PRACTICE – PRIMARY CARE TRANSFORMATION FUND ......................................................................................8
4. INSTRUCTIONS FOR COMPLETION OF THE BID SUBMISSION FORM ...................................................................................8
5. SUMMARY OF BID SUBMISSION SCORING ............................................................................................................................10
6. EVALUATION TIMETABLE ..........................................................................................................................................................12
7. CONSORTIA AND SUB-CONTRACTING....................................................................................................................................12
8. FREEDOM OF INFORMATION ACT (2000) ................................................................................................................................13
9. DISCLAIMER ...............................................................................................................................................................................13
10.
PRACTICE DETAILS................................................................................................................................................................15
11.
QUALITY SUBMISSION – 65% of total score ..........................................................................................................................18
12.
FINANCIAL SUBMISSION – 20% of total score .......................................................................................................................23
13.
CCG SUPPORT .......................................................................................................................................................................27
14.
ANNEX A – Declaration ............................................................................................................................................................28
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
1. NHS ENGLAND SUMMARY
The main aim of NHS England is to improve the health outcomes for people in England.
We believe the new approach we are taking will really make a difference and deliver the improved health outcomes we all want to see.
Central to our ambition is to place the patients and the public at the heart of everything we do. We are what we want the NHS to be – open, evidence-based
and inclusive, to be transparent about the decisions we make, the way we operate and the impact we have.
We encourage patient and public participation in the NHS, treat them respectfully and put their interests first. This allows us to develop the insight to help us
improve outcomes and guarantee no community is left behind or disadvantaged.
We empower and support clinical leaders at every level of the NHS through clinical commissioning groups (CCGs), networks and senates, in NHS England
itself and in providers, helping them to make genuinely informed decisions, spend the taxpayers’ money wisely and provide high quality services.
Engaging with our staff is equally important to us too. Our staff is what makes NHS England an excellent organisation: an exemplar in customer focus,
professionalism, rigour and creativity.
Grounded by the values and principles of the NHS Constitution, we are an organisation who shares ideas and knowledge, successes and failures, and listens
to each other carefully and thoughtfully.
At NHS England, we practice what we preach. By working collaboratively and building coalitions with partners everywhere means we can achieve greater
things together and deliver the best patient service not only in England but in the world.
2. BACKGROUND
The NHS England Essex Area and Team and the Essex based Clinical Commissioning Groups are in the process of finalising the Primary Care Strategy for
Essex. This strategy sets out why things have to change and evolve in order to address the needs of our patient population, not just focusing on now but
looking towards the next 25 years and beyond. Already new models of delivering primary care are beginning to emerge across the country and Essex aspires
to be a leader in the delivery of these innovative new models, accepting that there will be slightly different approaches and speed of change in the seven
localities within Essex.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
What is Innovation? It generally refers to renewing, changing or creating more effective processes, products or ways of doing things. Successful innovation
will always be part of any business strategy and the strategic vision, where you create an environment and lead in innovative thinking and creative problem
solving.
3. GENERAL PRACTICE – PRIMARY CARE TRANSFORMATION FUND
NHS England has developed this Bid Submission Form which should be completed by the company/practice and certified as being accurate by one of the
company/practice’s directors (preferably the Finance Director or, in the case of a partnership, a senior or controlling partner).
The completion of this form does not commit NHS England in any way to enter contractual agreement with any provider.
4. INSTRUCTIONS FOR COMPLETION OF THE BID SUBMISSION FORM
•
Complete all questions on the form in plain English.
•
If any of the questions do not apply to your company/practice please mark them as N/A.
•
If you do not know the answer, please mark ‘Not known’.
•
For further information regarding this form please contact [email protected] on either or 0113 824 9112
•
Bid submissions should be sent, via email to [email protected] by 5pm on 30th September 2014.
•
All bid responses should be submitted in a Word format, up to and including Word 2010 versions, however, additional supporting documentation,
if requested, can be sent in Word/Excel/ PDF formats.
•
Bidders will be responsible for their own costs that relate to this bid submission, and at no point will NHS England or any of its affiliated
organisations be responsible for paying any costs, for any reason, for this project.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
•
4.1
NHS England reserve the right to withdraw from any contract based on a ‘Change of Control’ from the original bidder.
General Issues
4.1.2 There is no specific cut-off time and date for bidders to submit questions relating to this project, however, NHS England will endeavour to respond to
your enquiries within 72 hours of receipt (via email). Also, we would recommend that you submit your final questions at least 7 days prior to the final
submission time and date of the bid itself.
4.1.3 Response to a NHS England clarification questions will be required from the bidder within five (5) working days of the request. Failure to respond
adequately or in a timely manner to clarification questions may result in a potential bidder not being considered further in the process.
4.1.4
No response should be left blank. Failure to provide a response to any element of the bid submission will impact the scoring of the submission
4.1.5 The inclusion of an executive summary, general marketing and company literature or any separate statement of reasons for selection is not required,
unless specifically asked for, and will not be considered in the evaluation of the bid submission. Potential bidders should not include any information beyond
that requested in the bid submission form.
4.1.6
A potential bidder who fails to complete and return a bid by the stated deadline will be excluded from the 2014/15 round of bids.
4.1.7
Please ensure that the ‘Subject Title’ of all e-mails to [email protected] , indicates the title `Transformation Fund’
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
5. SUMMARY OF BID SUBMISSION SCORING
All scores are marked 0-4 and then collectively combined which will produce a final overall score which is marked out of 100%.
5.1
Scoring Matrix
The scoring will be applied on the following basis:
a. Fair Share Weighting – 15% of Score
Please note that this weighting will be applied across Essex to all bids received recognising that primary care investment is disproportionately
allocated. No evidence is required for this section.
b. Quality Submission – 65% of total score


c.
Part 1 – Initial Criteria (20%)
Part 2 – Written Submission (45%)
Financial Submission – 20% of total score
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
Page 10
Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Score Definition
Score
Definition
0
Unacceptable – no evidence provided
1
Poor – bid provides little confidence that there is a clear understanding of the outcomes and benefits that will be achieved and is below
expectations. No VFM evidenced.
2
Satisfactory and provides evidence regarding outcomes and benefits expected. VFM evidenced. Further detail required to be fully
assured regarding implementation.
3
4
5.2
Good – bid provides evidence that there is a clear understanding of the expected outcomes and benefits. The bid is also supported with
a full description and evidence of implementation. VFM proved and sustainable in the longer term.
Exceptional – evidence providing full confidence that the bid will deliver the outcomes and benefits expected. the bid includes relevant
added value and additional services with full description and evidence of implementation and monitoring arrangements. Return on
investment demonstrated beyond the longer term sustainability.
Qualifying Submissions
We will be requesting that bidders attain a minimum threshold of 50% for their written quality submission. Any bids that do not attain this minimum score will
not be considered.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
6. EVALUATION TIMETABLE
TASK
START DATE
Application Pack despatched to CCGs
01.08.2014
Bid submission deadline
30.09.2014
Area Team final sign-off
05.11.2014
Applicants notified
From 06.11.2014
Scheme mobilisation start date
From 07.11.2014
7. CONSORTIA AND SUB-CONTRACTING
Where a consortium or sub-contracting approach is proposed, all information requested should be given in respect of the proposed prime contractor or
consortium leader. Relevant information should also be provided in respect of consortium members or sub-contractors who will play a significant role in the
delivery of the Services under any ensuing Contract. Responses must enable NHS England to assess the overall service proposed and who is responsible for
what.
NHS England recognises that arrangements in relation to consortia and sub-contracting may be subject to future change. Providers should therefore respond
in the light of such arrangements as are currently envisaged. You will be asked for details of these arrangements at a later stage.
Please provide details of the proportion of any contract awarded under this contract that the prospective partner proposes to sub-contract.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
8. FREEDOM OF INFORMATION ACT (2000)
Please be advised that NHS England work in strict accordance with the Freedom of Information Act (2000) and as such will only keep confidential information
that is properly confidential in its nature and then only for a reasonable amount of time. Any information submitted to use may be subject to disclosure in
response to a request under the FOIA. Providers should mark in their responses the information that they wish to keep confidential and explain in broad terms
what harm may result from disclosure if a request is received, and the time period applicable to that sensitivity.
You should be aware that even where you have indicated the information is commercially sensitive, we may be required to disclose it under the FOIA in
response to a request where such disclosure is considered to be in the public interest. Please also note that the receipt by the Area team of any materials
marked ‘confidential’ or equivalent should not be taken to mean that we accept any duty of confidence by virtue of that marking.
9. DISCLAIMER
Information contained in this bid submission form is presented in good faith and does not purport to be comprehensive or to have been independently verified.
Neither NHS England, the DoH, nor any of their advisers accept any responsibility or liability in relation to its accuracy or completeness or any other
information which has been, or which is subsequently, made available to any potential bidder, bidder, provider, bidder member, clinical services supplier,
financiers or any of their advisers, orally or in writing or in whatever media.
Interested parties and their advisers must therefore take their own steps to verify the accuracy of any information that they consider to be relevant. They must
know, and are not entitled to, rely on any statement or representation made by NHS England, the DoH or any of their advisers.
This form is intended only as an explanation of NHS England activities and plans and is not intended to form the basis of any decision on the terms upon
which NHS England will enter into any contractual relationship.
NHS England reserves the right to change the basis of, or the procedures (including the timetable) relating to `General Practice – Primary Care
Transformation Fund’ ; to reject any or all of the bid submissions not to furnish a potential bidder with additional information, not otherwise to negotiate with a
potential bidder in respect of this process. Nothing in this form is, nor shall be relied upon as, a promise or representation as to any decision by NHS England
in relation to this process. No person has been authorised by NHS England or its advisers or consultants to give any information or make any representation
not contained in this form; and if given or made any such information or representation shall not be relied upon as having been authorised. Nothing in this
form or any other pre-contractual documentation shall constitute the basis of an expressed or implied contract that may be concluded in relation to the
process, nor shall such documentation/information be used in construing any such contract. Each bidder must rely on the terms and conditions contained in
any contract when and if finally executed, subject to such limitations and restrictions that may be specified in such contract. No such contract will contain any
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
representation or warranty in respect of the bid or other pre-contract documentation. In this section references to this form include all information contained in
it and any other information (whether written, oral or in machine-readable form) of opinions made available by or on behalf of NHS England, DoH or any of
their advisers or consultants in connection with this form or any other pre-contract documentation.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
Page 14
Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
10. PRACTICE DETAILS
IMPORTANT NOTE BEFORE YOU COMPLETE THIS DOCUMENT.
DO NOT INCLUDE DIAGRAMS, FLOWCHARTS OR ANY OTHER SUPPORTING EVIDENCE WHEN ANSWERING QUESTIONS TO BY-PASS SPECIFIC WORD COUNTS.
PLEASE TYPE YOUR ANSWERS INTO THE BOXES PROVIDED.
A1
BIDDER DETAILS
Practices submitting
A1.1
Please provide a full list of the GP practices involved in this submission
A1.1a
If a consortium, could you confirm your commercial arrangements, i.e. the
nature of any agreements in place between practices and the anticipated
business arrangement that will need to be established, such as who will hold
the project funding, who will retain ownership of any purchased assets etc.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Are you proposing to sub-contract any part of the service?
Yes
No
Yes
No
If you have answered yes to the above:
Is over 45% of the service proposed to be subcontracted out?
If you have answered yes to the above:
If it is proposed to subcontract the service and over 45% of the service is to
be subcontracted out, it is assumed that the subcontractor shares the risk
with you of any losses arising from the subcontracted work.
A1.2
We would therefore require details of your sub-contracting arrangements i.e.






the subcontractor's responsibilities
the objectives, scope of the work and key deliverables
Subcontractor’s 3 year audited accounts including D&B
Credit checks
fees and a payment schedule - you may wish to consider
penalty or incentive schemes for under-performance or
over-performance
Indemnities against any losses arising from the
subcontracted work
a procedure for resolving disputes, e.g. review or
termination.
A1.3
Contact name for the bid.
A1.4
Contact Address
A1.5
Telephone number including dialling code.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
A1.6
E-mail address for main contact.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
11. QUALITY SUBMISSION – 65% OF TOTAL SCORE
Part 1
Initial Criteria – 20% of score
As part of the evaluation process you will scored against a number of elements, including meeting the initial criteria. You do not need to meet all criteria;
however, you will receive a score of 2.5% for each criterion that you meet, with a total score available of 20%.
Criteria
1.The fund will help deliver the Essex Primary Care
Strategy to bring about the transformation of primary
care services.
2. The fund will give priority to areas which are seeing
the greatest growth in population or the greatest
shortage in GPs/1000 population across Essex.
3. The fund will prioritise bids that clearly demonstrate
how transforming primary care will impact /reduce
urgent care activity in the acute sector
4. The fund will give priority to areas of high
deprivation.
5. Priority will be given to groups of practices to bid for,
not individual practices.
6. The fund will be available to support the
development of primary care premises (but not capital
bids).
7. Applicants to the fund will already be providing
access to patients 8:00am-6:30pm and will not be
closed to patients lunchtimes or half days.
8. Applicants to the fund will be operating the
electronic choose and book system or using a referral
Do you meet
the criteria
Yes/No
Yes No
If you do meet the criteria please offer some initial supporting evidence of
this. Please offer no more than 200 words for each answer.
Yes
No
Yes
No
Yes
No
Please include the LA wards you proposal will cover
Yes
No
Please include the number/details of practices involved in this bid
Yes
No
Yes
No
Yes
No
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
Please confirm all practices involved in this bid are providing access to patients
during core contracted hours and are not closed half days or lunchtimes(please
note agreed closures with CCG for training/time to learn are allowed)
Please confirm all practices involved in the bid are operating choose and book
directly or through a referral management service
Page 18
Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
management service for choose and book
9. Priority will be given to applicants to the fund who
are signed up to the LD Healthcheck ES and
Unplanned Admission ES.
Yes
No
Please confirm all practices involved with the bid are committed to delivering the
LD Health checks and Unplanned Admissions Enhanced Services.
Part 2
Written Submission – 45% of score (note percentages within questions are indications of weightings for this section)
1. Outline your proposal and its key elements, outlining its benefits to patients. Please remember that the Essex Area Team are promoting both
innovative and ‘outside the box’ thinking, how is this captured in your response? Please refer to the guidance notes on pages 2 and 3 before
answering this question.
Question 1 – Weighting 40%
(Maximum 3000 words)
2. Your proposal should help deliver the CCG’s Integrated Plan and the Essex Primary Care Strategy to bring about the transformation of primary care
services, describe how you think your submission will achieve this?
Question 2 – Weighting 20%
(Maximum 500 words)
3. NHS England will give priority to areas which are seeing the greatest growth in population or the greatest shortage in GPs/1000 population across
Essex- please outline how your practice meets this criteria.
Question 3 – Weighting 10%
(Maximum 500 words)
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
4. What are the implications for this proposal on your existing premise(s) taking into account that this fund is not available for capital investments?
Question 5 – Weighting 5%
(Maximum 100 words)
5. Bids awarded will be allowed a maximum of three months slippage after which if the project has not started, the application will become null and
void- please provide a detailed mobilisation plan for your offer which will include;






Patient Communication
Recruitment of additional staff
Premises solution
Management of the transition of patients
Ensuring adequate resources are in place i.e. telephony, equipment, IT
NHS Choices management
Question 8 – Weighting 10%
(Maximum 500 words)
6. Describe how you will involve patients in service developments, particularly including the Patient Participation Group and Healthwatch.
Question 9 – Weighting 10%
(Maximum 500 words)
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
7. What do you think will be the most challenging element(s) of the project to implement and how will you overcome these potential barriers?
Question 10 – Weighting 5%
(Maximum 500 words)
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
INFORMATION SUBMITTED AND CONSIDERED BY THE GP PRACTICE (S) AS CONFIDENTIAL/ COMMERCIALLY SENSITIVE UNDER FOI ACT 2000
1. Document submitted
2. Section/paragraph of document
3. Specify the Information/wording considered to
be confidential/ commercially sensitive
4. Reasons/ justifications for Information being
confidential/ commercially sensitive
5. Timescale which information under (3) shall be
confidential
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
6. Specify Exemption Confidential or Commercially
Sensitive
12. FINANCIAL SUBMISSION – 20% OF TOTAL SCORE
The transformation fund totals £947,000 in year 1, a 10% contingency will be provided for to allow for emergency and reactive funding as and when required,
therefore the maximum value of all bids that will be supported by the area team through this route in year 1 is £852,300. At this time there is no
minimum/maximum investment that the Area Team will consider, therefore a bidder(s) could provide 1 bid for the full amount, alternatively, we could approve
10 bids with an equal value of £85,230 each.
The profile of funds released from PMS contracts results in an annual increase to the transformation fund of £947,000 per year this means at the end of the 7
year period the funding available for project will be £6,629,000
It is anticipated that the annual funding available for this project at year 7 will be £6,629,000 which is equal to a £947,000 increase per annum.
Your project may be based on either recurrent or non-recurrent costs; these should be outlined to us using the template below.
We request that you populate, where relevant, the boxes that are shaded light blue, in the tables below.
Project Name:
Bidder/Organisation Membership:
Number of registered patients covered by bidding members:
Number of registered patients benefiting from this project:
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Percentage of patient population who will benefit from this project:
0%
Is the project recurrent or time limited?
If time limited what is the length of time you anticipate the project
running for?
Start Date
End Date
What is the anticipated mobilisation period?
Start Date
End Date
Do you anticipate any additional costs associated with project
cessation or wind down? Please specify if yes.
Project Cost Breakdown
Non-Recurrent
Recurrent
Basis of cost
assumptions
Initiation:
Planning:
Mobilisation:
Leasing:
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Infrastructure (IT/Telecoms):
Staffing:
Other operational
Equipment costs
Marketing:
Maintenance:
Miscellaneous – please specify
Total
-
-
Please include details of the assumptions that inform your cost estimates and any supporting evidence that confirms estimates and demonstrates value for money.
Cost Summary
Price Per Benefitting
Patient
£
Set up or investment costs:
-
-
On-going costs:
-
-
Total Annual Costs:
2014/15
2015/16
2016/17
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
2017/18
2018/19
2019/20
2020/21
How are you intending to demonstrate value for money in the
application of this fund?
Please detail any additional financial costs or benefits the practice
expect to receive as a result of successful delivery of this project.
Please provide a simple timeline with clear milestones that the
bidder will be working to. (This can be attached separately)
Please propose what you would consider your top three measures
of success to be monitored against?
1)
2)
3)
How is care for the patients that will benefit from this project
currently delivered? If from a third party provider to this bid please
provide details.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
Please confirm if you are happy to adopt an open book accounting
approach to income and expenditure relating to this project?
Further Bidder Assumptions not already covered – These might relate to premises or the provision of additional infrastructure
1.
2.
3.
4.
5.
6.
7.
8.
13. CCG SUPPORT
How have you engaged with your CCG in the development of this bid?
(Maximum 300 words)
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
14. ANNEX A – DECLARATION
When you have completed the questionnaire, please read and sign the declaration below.
Potential suppliers should note that the information given at this stage may be subject to verification at later stages of this process. If any material error,
omission or misrepresentation on the part of the potential supplier is discovered; NHS England reserves the right to disqualify the potential supplier from
participating in the process no matter what stage in the process has been reached when the error, omission or misrepresentation is discovered.
Declaration
I/We certify that I/we are authorised to supply the information herein which is accurate to the best of my/our knowledge and that I/we accept the conditions
and undertakings requested in the questionnaire. I/we understand that false information could result in my/our exclusion from further participation in The
Primary Care Transformation Fund, no matter what stage in the process has been reached when the error, omission or misrepresentation is discovered.
I/We understand that our organisation will be responsible for its own costs incurred throughout each stage of the NHS England ‘The Primary Care
Transformation Fund’ process.
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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Bid Submission Form – General Practice – Primary Care Transformation Fund
Essex Area Team | Swift House | Hedgerows Business Park | Colchester Road |Springfield | Chelmsford | Essex | CM2 5PF
Main Switchboard: 0113 824 9112 | Direct Line: 0113 824 9112 | www.england.nhs.uk
1
I am an authorised signatory and declare that to the best of my knowledge the answers submitted in this form are correct. I understand that NHS England may
reject this submission if there is a failure to answer all relevant questions fully or if I provide false/misleading information.
FORM COMPLETED BY;
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
Company/Practice Name:
Address:
Your Name:
Position (Job Title):
Date:
Telephone number:
Email Address:
Signature: (for electronic submissions, please type name or provide an e-signature and ensure compliance with any further instructions issued by NHS England
regarding the use of an e-signature)
Bid Submission Form
General Practice – Primary Care Transformation Fund v1.0 ISR
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