How does Special and
Regular Education Data relate
to Special Education funding
May 24, 2016
www.education.pa.gov >
Why is data so important
 Every child counts when it comes to funding
 Every allocation starts with a data file
 The administration signs off on the data file before it is submitted to
PDE
 You want to sign off on correct data?
 Make sure your data person is one of your most detailed, accurate,
and dedicated employees
 Let me give you an example of how important data is to allocations
www.education.pa.gov >
2
Let’s start with the IDEA Federal Allocation
 OSEP gives each State their allocation based on their own
statewide data
 Total allocation 420,403,039
 Administration
8,391,220
 Discretionary
41,624,060
 Pass Through
370,387,759
www.education.pa.gov >
3
We are only allocating the pass through
 The first thing that comes off is the base payment, $117,401,428,
which has been the same since 1999
 This looks like this: 370,387,759 – 117,401,428 = 252,986,331
 In accordance with 34 CFR 300.705 b(1) Base Payments
 The State must first award each LEA what each LEA would
have received under section 611 of the Act for fiscal year
1999
www.education.pa.gov >
4
What is the rest of the allocation
 In accordance with the 34 CFR 330.705b(3)(i)(ii), 85% of the
remaining funds are distributed based on the relative number of
children (not just special education) enrolled in public and private
elementary and secondary schools within the intermediate unit’s
region.
 15% of any remaining funds are distributed based on the number of
students living in poverty within the intermediate unit’s region
www.education.pa.gov >
5
Total Public and Private/Nonpublic Enrollment
IU
Public
Private/Nonpublic
Total
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
50,784
27,660
121,604
54,113
53,607
23,716
48,753
51,704
12,875
26,243
16,164
91,846
86,776
68,843
90,658
2,190
7,660
15,390
4,362
6,832
2,605
2,928
5,706
1,130
2,731
1,968
7,115
17,498
5,713
10,117
52,974
35,320
136,994
58,475
60,439
26,321
51,681
57,410
14,005
28,974
18,132
98,961
104,274
74,556
100,775
www.education.pa.gov >
6
Total Public and Private/Nonpublic Enrollment
IU
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Total
Public
33,244
31,575
45,233
43,316
77,239
61963
88,705
109,611
90,015
73,682
201,599
33,765
19,601
18,642
1,753,536
Private/Nonpublic
3,740
1,480
3,937
3,419
6,199
5,366
12,938
28,851
13,056
17,547
36,815
1,069
1,680
1,459
231,501
Total
36,984
33,055
49,170
46,735
83,438
67,329
101,643
138,462
103,071
91,229
238,414
34,834
21,281
20,101
1,985,037
www.education.pa.gov >
7
With this data we can allocate our 85%

Remember our pass through number $252,986,331

And our Total Public and Private/Nonpublic Number 1,985,037

The calculation looks like this:

$252,986,331 x 85% = $215,038,381.35

$215,038,381.35/1,985,037 = $108.3297

This means that every public and private/nonpublic child that is counted or
not counted is worth $108.3297
www.education.pa.gov >
8
Next is 15% based on the number of students living in
poverty
IU
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Public Low Income
23,089
22,628
40,227
20,088
29,244
12,230
17,148
26,570
6,105
10,416
8,136
36,997
35,973
32,242
29,405
Nonpublic Low Income
642
2,127
3,554
1,045
1,385
545
604
994
347
235
167
1,129
1,026
1,524
1,208
Total Low Inc.
23,731
24,755
43,781
21,133
30,629
12,775
17,752
27,564
6,452
10,651
8,303
38,126
36,999
33,766
30,613
www.education.pa.gov >
9
Next is 15% based on the number of students living in
poverty
IU
16
17
18
19
20
21
22
23
24
25
26
27
28
29
Total
Public Low Income
14,012
14,166
24,609
21,325
34,813
29,754
20,912
26,255
16,461
29,355
162,194
10,128
8,657
8,890
772,029
Nonpublic Low Income
300
274
692
421
890
1,536
977
2,489
1,167
1,647
13,680
335
167
369
41,476
Total Low Inc.
14,312
14,440
25,301
21,746
35,703
31,290
21,889
28,744
17,628
31,002
175,874
10,463
8,824
9,259
813,505
www.education.pa.gov >
10
With this data we can allocate our 15%

Remember our pass through number $252,986,331

And our Total Low Income Public and Private/Nonpublic Number 813,505

The calculation looks like this:

$252,986,331 x 15% = $37,947,949.65

$37,947,949.65/813,505 = $46.6475

This means that every public and private/nonpublic child living in poverty
that is counted or not counted is worth $46.6475
www.education.pa.gov >
11
Now that we have all the data we can allocate our IU’s

Let’s look at IU 13

IU 13’s Base Payment has been $5,742,747 since FY 1999

Their Total Enrollment figure is 104,274

$108.3297 x 104,274 = $11,295,971

Their Low Income figure is 36,999

$46.6475 x 36,999 = $1,725,910

$5,742,747 + $11,295,971 + $1,725,910 = $18,764,628 IU 13’s Total
Allocation
www.education.pa.gov >
12
What would happen if students were missed

If IU 13 has 35 nonpublic’s and 23 SD’s and CS’s

And one student was missed in every nonpublic, SD, and CS.

That would be 58 students, half of them were low income

104,274 – 58 = 104,216 total enrollment

$108.3297 x 104,216 = $11,289,688.02 - $11,295,971 = ($6,282.98)

36,999 – 29 = 36,970 total low income

$46.6475 x 36,970 = $1,724,558.08 - $1,725,910 = ($1,351.92)

($6,282.98) + ($1,351.92) = ($7,634.90) Every child counts
www.education.pa.gov >
13
This is why your data counts are so important

We also determine a per child amount for the CS’s and SD’s

We had an LEA that missed counting 10 students

They didn’t notice it until they got their allocation

The per child amount was $1,179.81

$1,179.81 X 10 = ($11,798.10)

They called immediately when they realized their allocation was off that
much over the previous year

Sadly, once it is signed off by the administrator and submitted to OSEP, it is
too late
www.education.pa.gov >
14
For more information, please contact Sue Leonard
Email: [email protected]
Phone: 717-772-1114
The mission of the department is to academically prepare children and adults to succeed
as productive citizens. The department seeks to ensure that the technical support,
resources and opportunities are in place for all students, whether children or adults, to
receive a high quality education.
www.education.pa.gov >
15