Daniel N. Olson, Fire Chief, Kitsap County Fire District 18
RFQ Project Outline
Poulsbo Fire Department is in the process of upgrading the emergency standby power
generation systems at Station 71 and Station 72. Station 71 is currently outfitted with a
30kw generator that supplies only basic lights and apparatus bay doors. Station 72 has a
portable 5000 watt portable generator that also operates the lights and bay doors. Both
stations need to be self sufficient and operational in the event of an extended power
outage or disaster.
The design work must be completed by the end of May 2012. The goal of the Poulsbo
Fire Department is to have the generator systems designed, placed out for bid, installed
and tested in time for next winter’s storm season (2012-2013).
The design/engineering requested is to analyze the power usage of each station and
design/engineer an appropriately sized emergency power generation system that will
allow each station to fully operate independently from the power grid for a period of not
less than seven (7) days without refueling or shutting down for normal maintenance. The
documents required from the design company will include the size of the generator,
transfer switch and all related components; size of the diesel fuel tank and spill
containment; seismic design required for each generator and fuel tank; design plans for
the installation including the location of components, identification of all necessary
permits and any other information that may be necessary for placing the project out for
bid.
Selection criteria will be based on previous experience designing/engineering similar
emergency power systems, the timeline to complete the design/engineering and
references from clients that have used your firm for similar work.
The R.F.Q. must be limited to no more than 10 pages. The R.F.Q. must also include a
letter of interest signed by the principal of your firm with a statement of availability to
complete the work in the stated time period, a list of similar projects completed by your
firm including contact information, evidence of your firm’s ability to perform the work,
insurance and license information to do work in Washington State and your firm’s
contact information for the lead on this project. A maximum of three firms will be invited
to interview with the selection committee.
Contact Information
Poulsbo Fire Department
Battalion Chief Bruce Peterson
[email protected]
(360) 779-3997
*See next page for Q & As
(360) 779-3997 • Fax (360) 779-4697 • www.poulsbofire.org • 911 NE Liberty Road, Poulsbo, WA 98370
Questions that have been asked about the RFP
(Answers are quotes from Battalion Chief Bruce Peterson, project coordinator)
1. The RFQ doesn’t mention a pre-submittal meeting or site visit. Is it possible to visit the
sites to learn more about the project? I would be more than happy to arrange a site visit.
Let me know what days work for you.
2. Is the “Letter of Interest” included in the 10-page count?
I intended the 10 page
maximum to include all documents.
3. Will key personnel resumes be counted in the 10 required pages, or can they be included,
uncounted, in an appendix? I intended the 10 page maximum to include all documents.
I would like the hard
copies mailed to our headquarters Station 911 Ne Liberty rd. Poulsbo WA 98370
4. Do you want the submittal to be emailed, or hard copies delivered?
5. If hard copies, how many copies would you like?
I would like three copies.
6. If hard copies, do you require double-sided printing, or is single-sided printing acceptable?
Either is fine
7. Do you have a requirement for a specific type of binding for the submittal?
No
requirement on the binding
8. If hard copies are required, are front/back covers, and any tab dividers counted in the
page limit? Covers are not included in the 10 page limit
9. What would you like to see to demonstrate “evidence of firm’s ability to perform the work”?
Engineers license for the State Of Washington
10. What would you like to see to demonstrate “insurance and license information”
L&I
business and insurance information
(360) 779-3997 • Fax (360) 779-4697 • www.poulsbofire.org • 911 NE Liberty Road, Poulsbo, WA 98370