Ph: #720-885-8618
[email protected]
Thank you for your interest in the Boulter’s 5280 Urban Market. Enclosed you will find your application for the upcoming
2016 season. Please take a moment to note fees, dates, and times of the markets as well as all tax, insurance and certifications
requirements.
Although we realize that vendors sometimes have conflicts in their schedules, we respectfully ask that all vendors attend all
of the Boulter’s 5280 Urban Market for the 2016 season if they can. We greatly appreciate this as the revenue generated from the
Urban market not only helps you and provides more advertising dollars towards the season’s additional markets but an additional
goal for those revenue dollars is to provides assistance to local community businesses and nonprofits.
It is one of several ways we give back to our community. To achieve this goal, we have an incentive program for vendors
with “perfect attendance.” At the end of the 2016 season, a vendor with perfect attendance will be entitled to a one time “Free
Booth fee” of his/her choosing. (Vendor chooses the one date their free booth fee).
We are going to be working very hard to be as exclusive with our vendors as possible, we ask for a detailed description of your
products so we can accommodate as best as we can. Again, thank you for your interest in becoming part of the Boulter’s 5280
Urban Market. We look forward to reviewing your application.
Sincerely,
Matthew Boulter
The Boulter’s 5280 Urban Market:
The Castle Pines Market will be held every Wednesday starting May 4th, 2016 – October 26th, 2016, a total of 26 markets
from 3:00pm-7:00pm.
Locations:
The Castle Pines Market is located on the north side parking lot of the Safeway off Castle Pines parkway and I-25
APPLICATION DEADLINE: April 11th, 2016 only ONE TIME Registration fee $20.
After April 11th, 2016 Registration fee is $25.
Event Description
With locally grown vegetables, fruits, meats, nuts, breads, dairy, and many other farm fresh foods, you are sure to find
exactly what your nutritional needs require. The city of Castle Pines has expressed great interest in additional food options
for the community, so we at Boulter’s 5280 Urban Market are looking for only the best in mobile catering. With a wide
assortment of artisan vendors you will not see at any retail or brick and mortar companies, our patrons are sure to peruse
the entire market and experience everything it has to offer. Lastly, the Boulter’s 5280 Urban Market is dedicated to creating
an environment that invites the entire family out for not only a one stop shopping experience, but a well-designed, safe
environment that allows their kids to play and frolic.
Castle Pines Market Advertising Endeavors: Advertising will start in April one month before the market starts.
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Colorado MarketMaker “Business Directory” https://co.foodmarketmaker.com/business/3623713-boulters-farmers-market
Colorado Department of Agriculture “Event Directory”
https://www.colorado.gov/pacific/sites/default/files/Colorado%20Farmers'%20Markets.pdf
https://www.colorado.gov/pacific/sites/default/files/Colorado%20Farm%20Fresh%20Directory_1.pdf
Local Harvest http://www.localharvest.org/boulters-5280-urban-market-M68232?ul
GBO “Global Bodybuild Organization” Community and boards.
Distributing flyers and speaking with local community at events and business. Schools are allowing advertising.
City of Castle Pines Facebook Page, emails, newsletters, website displays for the public.
http://www.castlepinesgov.com/events/boulters-5280-urban-market
Signs off of Castle Pines Parkway and surrounding area.
Email blast/News letter from the Castle Pines Village to 2,500 homes, HOA’s public service announcements.
http://cpnhoa.org/community-services/marketplace/
Facebook Page https://www.facebook.com/Boulters5280UrbanMarket?ref=hl
Ph: #720-885-8618
[email protected]
Fees: 10% of total sales per day with a $35 minimum for each market. Space will be given out appropriately based on the business
and its products. (Available upon approval of the Market Manager). These prices are per event. We ask for a one-time $20
reservation paid at time of filing application. (All participation fees must be paid before breakdown of each event). Refunds of
market fees will be given at the discretion of the Market Manager on a case-by-case basis.
Initial ________
City Tax: A 6.75% City Tax will be collected at the end of every market event. This fee will be collected in the same sealed envelope
with your questionnaire. This 6.75% fee is based on your gross sales and is a requirement of the City of Castle Pines.
Insurance: Each vendor must carry and supply a copy of their liability insurance; minimum coverage to participate in the Boulter’s
5280 Urban Market must be $1,000,000.00.
Spaces: Each vendor will be assigned a space and we will make every attempt to provide the same location each Market. Please be
flexible with space assignments. Previous vendors have first priority to their same location. Also, first priority will be given to
vendors who can commit to all markets. If you cannot attend an event, it is imperative that each vendor notifies the Market
Manager personally PRIOR to your absence. Please do not ask other vendors to notify the Market Manager of your absence. If you
know in advance that you cannot attend a Wednesday market, you MUST notify the Market Manager no later than 24hrs before the
day you cannot attend, contact Matthew Boulter #720-885-8618. We will check the messages every day, if you do not notify the
Market Manager and/or do not show up, you risk being fined $100, losing your assigned space, and other vendors given the
opportunity to have like products for the remainder of the market season. However, we will make every attempt to relocate you,
please stay within your designated assigned areas.
Initial ________
Fines: Each vendor will be assessed a fine per occurrence, per space for:
1. $25.00 Failure to properly clean and remove all trash from their space(s). All trash from vendors must be hauled out. The
trash bins provided at the Market are for general public use only. All fines will be paid prior to setting up the next market.
Any three (3) fines imposed on any vendor (including vendor representatives) may result in expulsion from the Boulter’s
5280 Urban Market.
2. $100.00 “No-shows” without calling at any Boulter’s 5280 Urban Markets that they have committed to, the Market
Manager will, at their discretion, immediately bring in a similar vendor if there is one on the wait list, issue a $100 fine to be
charged the day of the event. Vendor may also be immediately ejected from one or all of the Boulter’s 5280 Urban Markets
without refund of any monies paid, or take all three measures simultaneously.
3. $50.00 Tearing down early will result in a minimum $50.00 & maximum $100.00 fine. This is a safety issue.
We close at 7:00pm.
Initial ________
**Vendors to be considered: Farmers, (all fruits and vegetables, Colorado growers will be given first priority) specialty foods,
breads, florals, onsite food preparation vendors, specialty crafts, arts, child-friendly vendors, kids’ amusement rides, entertainment,
etc. Vendors will be considered on a case-by-case basis.
Product Standards: The Market reserves the right to reject any produce or product that is not of marketable quality or that is
deemed inappropriate for the market.
Public Health Regulations: All vendors MUST comply with all Public Health Regulations that pertain to their product. (i.e. Vendors
that sample any kind of foods or sell foods for immediate consumption must have appropriate washing stations, proper food
handling – gloves, proper refrigeration for those food products that apply, etc.).
Tents and setup: Each vendor is responsible for providing their own tent with appropriate weights for high wind area. Sand bags or
weights for all four (4) tent legs are required. We recommend 40lbs at each leg. No spiking or drilling is allowed. Management
reserves the right to impose fines for having no weights or insufficient weights (under 40lbs) at each corner and/or non-anchored
tents.
Electricity & Safety: No electricity is provided. Generators will be permitted at the discretion of the Market Manager and must be
approved prior to use. The almost “noiseless” generators are highly recommended. If cooking on-site, you must have all the
appropriate fire safety equipment.
License: Please list all that pertain to your business. “If vendors are cutting produce on site, they will need a retail food license. This
applies even if they are just giving out samples.” This is a law across the state of Colorado. If you have any questions please call the
Tri-County Health Department.
**Applicable Licenses:
____________________________________________________________________________________________________________
____________________________________________________________________________________________________________
Taxes: Each vendor is responsible for collection- and payment of their own local, county, state, and federal taxes. The City of Castle
Pines charges 6.75% city tax that will be collected after each market event by the Market Manager. There is a market sheet for
calculating tax and commission that must be turned in with payment before the end of every market. Questions regarding the
weekly accounting should be addressed promptly to Matthew at #720-885-8618.
Set up and tear down: The Castle Pines Market hours are 3:00 p.m. – 7:00 p.m. You may sell earlier if ready.
1. Failure to comply with this will result in a minimum $50.00 and maximum $100.00 fine to be collected by the Market
Manager prior to setting up or after broken down. Noncompliance may result in expulsion from the Market.
2. Unload your vehicle promptly at your designated spot and move your vehicle to the designated parking area before setting
up your booth.
3. At the end of the market before returning back to your vehicle, fill out the market sheet, deposit your sealed envelope and
give your packet to the Market Manager.
If you are running late, please call the Market Manager Matthew Boulter at #720-885-8618. Two of these fines may result in
expulsion from the market. If you are excessively late, fail to notify the Market Manager of absence and/or no-show, this may result
in expulsion from the market. These fines may also be imposed to anyone packing up and/or tearing down before 7:00 p.m., even if
your product is sold out. NO EXCEPTIONS.
Should you have an emergency, please see the Market Manager immediately. These are safety issues and will be strictly enforced.
Please be considerate to your fellow vendor.
Vendor Parking: All Vendors (unless selling from their trailer) will be expected to move their vehicles/ trailers to the designated
vendor parking lot. See the Market Manager for details. Failure to do so may result in expulsion and/or non-acceptance the
following season.
Conduct: All vendors will be expected to act in a professional manner at all times during the Market. Any profanity or vulgar/rude
behavior will not be tolerated and is grounds for expulsion. No soliciting for or promoting any other event/services not pertaining to
this or any other Boulter’s Farmers Markets. Should a vendor encounter a problem with another vendor or customer, please notify
a Market Manager immediately. In the absence of the Market Manage, all rules and regulations will remain in effect and the same.
Volunteers: Volunteers as well as the Market Manager will assist you, if available. Should you need any help, please ask the Market
Manager only, and they will assign a volunteer(s) to help. Please do not leave your booth unattended.
Smoking: The City of Castle Pines has passed strict smoking regulations. Please contact the corresponding city for information.
We do not allow smoking within our Market boundaries.
All Approved Applications must provide:
1. Signed application form – Mail to:
Boulter’s Farmer’s Markets
ATTN: Matthew Boulter
5101 S. Rio Grande Apt. 8-209
Littleton CO 80120
Or email to: [email protected]
2. Fees: Make check payable to Boulter’s Farmers Markets
3. Copy of your $1,000,000 business/product liability insurance and proof of additionally insured.
4. Copy of your current kitchen certification. (food processors only)
5. Copy of your sales tax/permits.
6. If organic product, you must provide organic certification.
Ph: 720-885-8618
[email protected]
Please fill out all applicable information clearly.
Submitting this application does NOT guarantee you a spot at the market.
Contact Name: (please print) __________________________________________________________________
Business Name: (please print) _________________________________________________________________
Mailing Address: (including zip code) ____________________________________________________________
Phone # (incl. Area Code) ______________________________ Cell Phone _____________________________
Email: ____________________________________________________________________________________
Web: _____________________________________________________________________________________
Types of product(s) being sold: Be a specific as possible. Items not listed without permission may not be sold.
__________________________________________________________________________________________
Returning vendor? Yes No
Will you commit to the entire season? Yes No
Do you need you vehicle to work from?
Yes No
Dates Available: (This may determine eligibility)
_____ 5/4
_____ 5/11
_____ 5/18
_____ 5/25
_____ 6/1
_____ 6/8
_____ 6/22
_____ 6/29
_____ 7/6
_____ 7/13
_____ 7/20
_____ 7/27
_____ 8/10
_____ 8/17
_____ 8/24
_____ 8/31
_____ 9/7
_____ 9/14
_____ 9/28
_____ 10/5
_____ 10/12
_____ 10/19
_____ 6/15
_____ 8/3
_____ 9/21
_____ 10/26
Release
I hereby release and forever discharge The City of Castle Pines, The Boulter’s 5280 Urban Market, their employees, and the Market
Managers from any responsibility, personal liability, claims, loss or damage arising out of, or in conjunction with my participation in
the Boulter’s 5280 Urban Market. The city of Castle Pines, Boulter’s 5280 Urban Market, their employees, and the Market Mangers
shall be held harmless from and against any and all liabilities, suits, claims, damages, injuries and actions, theft, costs and expenses
of any kind or nature of anyone whatsoever relating to premises due to or arising out of any act, negligence, or neglect of the
vendor, or any of their guests. Vendors assume all liability for stand and products sold. By signing the application, you will be
responsible for instructing any and all representatives of you and/or your business as to the rules and regulations of the Boulter’s
5280 Urban Market.
Charge any fee/fines to my MasterCard or Visa Card # ________________________________ Exp. Date: ________
Name exactly as it appears on the card: _____________________________ CVV# ______ Billing Zip: ________
Applicant Signature: _______________________________________________
Date: ______________
Please mail form, fees, proof of insurance, and certifications (if applicable) to:
Boulter’s Farmers Markets
Attention Matthew Boulter
5101 S. Rio Grande Apt 8-209
Littleton CO 80120
Ph: #720-885-8618
[email protected]
Daily Sales Sheet
1.
5-4-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
2.
5-11-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
3.
5-18-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
4.
5-25-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
5.
6-1-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
6.
6-8-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
7.
6-15-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
8.
6-22-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
9.
6-29-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
10. 7-6-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
11. 7-13-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
12. 7-20-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
13. 7-27-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
14. 8-3-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
15. 8-10-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
16. 8-17-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
17. 8-24-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
18. 8-31-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
19. 9-7-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
20. 9-14-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
21. 9-21-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
22. 9-28-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
23. 10-5-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
24. 10-12-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
25. 10-19-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
26. 10-26-16 Total Sales $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________
27. Total Sales for season $ __________________ 10% of Sales $ ______________ Sale Tax 6.75% $ ______________