[IMPORTANT NOTE: Blue explanatory text is provided throughout this template. Please complete the
information required in each highlighted field and attach a Bill of Materials where relevant. Select
appropriate options (change text to black), then delete all redundant options and explanatory text before
providing a draft to the potential suppliers.]
REQUEST FOR QUOTATION
UQ Reference
Number:
Insert reference number (if
applicable)
UQ Contact
Officer:
Date:
Insert date of issue
Lodgment
Details:
Quotes and all supporting documentation must be uploaded to the Qtender website no
later than Insert closing details e.g. Monday 3 October, 20XX at 11am Qld time.
Quotes must be in either PDF or Microsoft Word format with ‘read only’ password
protection.
Name: Insert contact name
Phone: Insert contact Ph:
Email: Insert contact email:
Section 1 – Request for Quotation Details:
The University of Queensland (UQ) invites you to submit a quotation for the provision of insert a brief
description of the requirements
in accordance with specification below [or attached Bill of
Materials/Document].
[Delete the following paragraph if the procurement does not relate to services]
In relation to the services required, the services would commence on or before insert date
(Commencement Date) and would be completed on or before insert date (Expiry Date). Where services
are to be carried out on site, they will be performed at insert campus or alternative location .
The following information is UQ Confidential Information and must be protected as such:
 list any information specific to this scope of work which must be treated as confidential by the
supplier
The following information about the UQ data and processing environment must be taken into account:
 list information about the UQ environment specific to this scope which the supplier must take into
account
Section 2 – Specification
Please provide a fixed price (“Firm”) quote for services to meet the following specifications.
[Describe the products and services required using the headings below where appropriate, consider the
following:

Detail quantity and description of supplies or services

Location – delivery, installation

OH&S requirements

Warranty

After sales support

User manual and training

Consumables etc.]
Products to be Provided:
list any specific products that should be supplied
Services to be Provided:
list any specific services that should be provided
Support and Maintenance to be Provided:
list any specific support and maintenance services that should be provided, including the number of years
Training to be Provided:
list any specifictraining that should be provided, including number of attendees, location of training and
training materials to be provided.
Documentation to be Provided:
list any specific documents that should be produced.
[Alternatively – Please provide a fixed price (“Firm”) quote for the products listed in the attached Bill of
Materials]
Section 3 – Milestones
Milestone
List the milestones relevant to this RFQ
Milestone Date
List the dates by which the milestones must be
complete.
Section 4 – Customer Supplied Items
list any equipment, documentation or other resources that will be provided to the supplier, such as ‘desk
space and a workstation for X people’, licences for X software
[Consider whether acceptance tests are relevant to this RFQ]
Section 5 – Acceptance Tests
Test Description
Party Responsible for Testing
Date of Acceptance Test
Section 6 – Evaluation Process and Criteria
Offers will be evaluated against the following (with weightings at UQ’s discretion):


Cost related factors: Value for money - including price, whole of life cost and quality requirements.
Demonstrated experience of successfully supplying systems, products and or services of a similar
nature, size and complexity.
Mandatory Criteria
 Insurance Requirements:
Contract Price
Under $30,000.00
$30,000.00 - $50,000.00
$50,000.00 - million
Over $2 million
Public Liability
Insurance
$10 million per event
$10 million per event
$10 million per event
$20 million per event
Professional Indemnity Insurance
$2 million per event
$5 million per event
$10 million per event
$20 million per event
Section 7 – Invoicing
Invoices may be raised upon completion of all Services and Acceptance of all Products and other
Deliverables to be supplied in connection with this RFQ; or in respect of the Deliverables associated with a
Milestone, upon successful completion of that Milestone and Acceptance of the associated Deliverables.
Section 8 – Terms and Conditions
UQ’s acceptance of a quote provided pursuant to this RFQ, by issue of a UQ purchase order, will establish
a Customer Contract between the Contractor and the University of Queensland (ABN 63 942 912 684)
pursuant to and on the terms of your Part 1 and Part 2 (Customer Contract Provisions) GITC v5 framework
terms currently in effect, and the terms in this RFQ (“Customer Contract”). The Contractor must not
include in any quote, invoice, Deliverable or other document any term purporting to alter or add to the
terms of the Customer Contract. Any such terms shall be null and void.
The Deliverables under the Customer Contract include all Products and Services supplied.
UQ may, and may authorise others to, use and disclose the Contractor's Confidential Information as UQ
reasonably requires to use and exploit the Deliverables in accordance with the Customer Contract, to
administer and enforce the Customer Contract, to obtain advice in connection with the Customer Contract
and to comply with any law.
[Seek legal advice if the following IP position is not appropriate for a given RFQ]
Unless otherwise expressly agreed by UQ in writing, the provisions of Schedule C2 Model 1 Option A of
the Customer Contract Provisions will apply. Accordingly, all Intellectual Property Rights in New Contract
Material vest in UQ upon creation. For clarity, this does not affect the ownership of Intellectual Property
Rights in software UQ expressly agrees is only licensed or in other Existing Contract Material.
The University reserves the right to consider late and nonconforming quotes, to negotiate any and all terms
with one or more vendors and to withdraw this RFQ at any time, at its complete discretion.
[Delete the following if there are no additional provisions]
Additional Provisions
Unless UQ’s agrees otherwise in writing, the following additional provisions apply:

[List additional provisions, if any]