The final TAV report should be used to
update your HSTW/MMGW Site Action Plan
and CCIP/Ohio Improvement Process (OIP).
The TAV report will include recommended
actions that the site can prioritize for
implementation over one to three years.
Dan Stacy, Consultant
High Schools That Work

The Process is only as positive as the Leadership
Team/Coach view as significant.

The Process will be a protocol to sustain the overall
goals embedded in the document and provide a
seamless school improvement plan for your district.

Again, without a forum to foster discussion, there will be
minimal buy-in by all stakeholders and their impact
directed toward the TAV recommended actions may
prove marginal at best.

First, review how the HSTW/MMGW Technical
Assistance Visit (TAV) Report is a tool for school
improvement.

Next, describe the roles of the TAV Leader and
school leaders in designing a process for debriefing the TAV Report, and…

Facilitate, lead a process for engaging all
stakeholders in using the TAV Report to prioritize
actions for the next one to three year.

Finally, update your Site Action Plan/CCIP/OIP
plan to include these recommendations.
The TAV is a research-based process and “tool”
designed to help district/school leaders and
stakeholders by providing a baseline or current
measure of progress in implementing the
HSTW/MMGW school improvement design.

An internal self-reflection and evaluation by all
stakeholders

An external “snapshot” by a peer team of school
leaders and teachers from feeder/receiving
schools or schools outside the district

A report with recommended research-based
actions and resources to use to examine and
update school improvement plans.
District/school leaders find that the TAV provides
additional benefits to the school and all stakeholders by:

Assessing progress in implementing changes that
have resulted in increased student achievement using
quantitative and qualitative data/evidence.

Identifying changes needed in fully implementing the
HSTW/MMGW goals, key conditions and key
practices.

Reinforcing efforts already in place, thereby
validating existing school improvement efforts.

The first or second year of implementation
of the HSTW/MMGW school improvement
framework.

Preferably after administering the
HSTW/MG Assessment.

Every three to five years, thereafter.

Preparing for the TAV.

Conducting the onsite TAV.

Presenting the TAV Exit Report to the school
immediately following the onsite visit.

Approving the TAV written report

Using the TAV Report to set priorities for the next
three years by updating the school improvement
plan.




Outstanding Practices
Overriding and 5 Goals
 What the School Has Done
 What the School Plans to Do
 Why the School Should Continue to Address the
Ohio TAV Goals for HSTW/MMGW sites
Recommended Actions - proven, research-based
actions/strategies
Recommended Resources - state/national
sources from SREB and best practice sites

Overriding Goal: Close achievement gaps in meeting district,
state, HSTW/MMGW targets,2014. high expectations, extra help.

Goal 1: HSTW Complete Ohio Core and HSTW-recommended
curriculum, including an academic/career-technical concentration.
MMGW rigorous MS curriculum.




Goal 2: Align the curriculum to Ohio, national, and industry
standards, and focus on standards-based instruction.
Goal 3: Engage students in their learning through studentcentered instructional strategies.
Goal 4: Establish a comprehensive guidance and
advisement system.
Goal 5: Continue to support a climate of continuous
improvement.
Goal/Priority – Closing the Achievement Gap
Recommended Action

Increase the percentage of SWD who performs at or above the
proficient level in all tested areas of the state assessment . Consider
the following strategies: co-teaching, reverse inclusion.
Recommended Resources



Sheltered Instructional Observational Protocol (SIOP)
http://www.siopinstitute.net/
Successful Inclusion Strategies for Secondary and Middle School
Teachers, M.C. Gore, www.paulchapmanpublishing.co.uk
A Guide to Co-Teaching Richard Villa, Jacqueline Thousand and Ann
Nevin, Corwin Press, corwinpress.com
At the end of the onsite visit, the TAV Leader presents
the TAV Exit Report, a brief overview of the key findings.
Recommendations:

Share these initial recommendation with staff and
stakeholders and develop a plan for using the
recommendations in the final TAV Report.

Understand that the final written report may include
additional recommendations that may not have been
included in the TAV Exit Report presentation.





Provides a protocol to review the
TAV Report involving all stakeholders.
Utilizes a forum to discuss the goals
with all stakeholders.
Fosters dialogue to reach consensus.
Develops a revised school improvement plan by
examining data and the TAV recommendations.
Implements meaningful change that impacts student
achievement.
Step 1: Choose a Facilitator
Step 2: Agree on a De-Briefing Protocol
Step 3: Prepare De-Briefing Meeting
Step 4: Facilitate the Process
Step 5: Document/Communicate Outcomes
Step 6: Next Steps/Update School Improvement Plan
Decisions Needed:
Who should lead the de-briefing?

Will we use an internal or external facilitator?

What are the pros and cons of using an internal or
external facilitator? Who will be chosen and why?

How will the HSTW/MMGW Coach be involved?

How will the school leadership be involved?
Soon after the TAV Exit Report, the Principal,
HSTW/MMGW Leadership Team and Coach need to
agree upon:
De-Briefing Protocol that engages all
stakeholders in the review the TAV Report.
Decisions Needed:
 Who should attend?
Recommended: All district/school administrators, staff, teachers,
parents, students and community leaders.

When should the de-briefing be scheduled?
Recommended: 2-hour initial session (waiver day/late start); 1hour follow-up meeting.

Where should the de-briefing be held?
Recommended: A venue free of noise and distractions. School
is fine if the ground rules are clear about distractions.
Decisions Needed:
 What preparation is needed?
 Who will arrange the logistics, oversee the process,
and document the outcomes?
Recommended: Site coordinator or a person or team with time
to complete all tasks.
What arrangements are needed?
Recommended: Reserve a room and equipment, arrange for
refreshments, inform the staff, invite stakeholders, prepare the
handouts, and provide supplies. After the meetings, compile
and share the notes.
Decisions Needed:
 What preparation is needed?
How will administrators, teachers and staff be
organized to get the most effective feedback?
Recommended: Random assigned groups or focus teams
organized for the most diverse and focused input.
 Randomly assign one goal/priority to each team.
 Two teams may have the same goal/priority OR
 Assign the goal/priority to the focus team who is working on
this area (i.e., curriculum/instruction, evaluation, guidance,
staff development)
Decisions Needed:
 What preparation is needed?
 What sections or pages of the TAV Report will be
used during the de-briefing?
Recommended: Executive summary, goal/priority sections,
or summary charts. Including the entire written document will
diminish the overall process.
 Will we use a PowerPoint? Who will develop it?
Recommended: If you were given a TAV Exit Power Point, use
as a template and modify to align with the written report.
Goal/Priority
Close achievement gaps
in meeting district, state,
federal and
HSTW/MMGW targets
by 2014.
Recommended Action
Recommended
Resources
Increase the percentage
of SWD who performs at
or above the proficient
level in all tested areas
of the state assessment.
Consider the following
strategies: co-teaching,
reverse inclusion.
Successful Inclusion
Strategies for Secondary
and Middle School
Teachers, M.C. Gore,
www.paulchapmanpublis
hing.co.uk
A Guide to Co-Teaching
Richard Villa, Jacqueline
Thousand and Ann
Nevin, Corwin Press,
corwinpress.com
Decisions Needed:
 How will we use the…
HSTW/MMGW Site Action Plan and school
improvement plan during this process?
Recommended: Review and copy for each group only the
sections of the plans that align with the goals and
actions. Highlighting them is even better.
Current data? Data notebook? Other evidence?
Recommended: Review and copy for each group only the
data/evidence that align with the goals and actions.
Decisions Needed:
 How will we use the…
HSTW/MMGW Benchmark Documents during this
process?
Recommended: Review and copy for each group only the
sections of benchmark documents that align with the goals
and actions. For each action, select one or two indicators to
measure progress over the next two to three years.
TAV Goal/
Priority
Create a
culture of high
expectations
and provide
extra help.
Recommended Actions
HSTW/MMGW
Benchmark Indicators
• Examine grading practices
HSTW #8; MMGW #19
that support the district’s
new standards-based
assessment and monitoring
systems.
Students report that
teachers clearly
indicate the amount
and qualify of work
• Adopt an A, B and Not Yet necessary to earn a
(Incomplete) grading
grade of A or B at the
practice to motivate students beginning of a project
to complete assignments.
or unit often.
Getting Ready
 Preparation: Set-up the room ( i.e., equipment,
supplies, arrangement of tables), prepare handouts
and arrange for refreshments (optional).

Ground Rules: Before/during the meeting cell
phones are turned off; everyone is focused and ready
to participate – all distractions are removed. Start and
end on time.

TAV Report: Provide each teacher/staff with a copy
of the TAV Report (version agreed upon).

Organize into pre-arranged teams: Ask each team
to select an effective team leader, a facilitator, and a
recorder. Roles:
◦ Team leader - “keeper of the vision” who plans, informs,
directs, support and evaluates the progress of the team’s
assignment and serves as a reporter during the team report out
◦ Facilitator - keeps the discussion focused and moving along,
intervenes if a discussion fragments, prevents anyone from
being dominant or passive, and brings discussion to a close at
the end of the allotted time
◦ Recorder - take notes during the discussion, records
agreements and actions.

Keeping the Team on Task
• Consensus of the group is primary.
• Recorder appointed; take copious notes.
• Speaker will report findings of the
group to entire staff when all
stakeholders re-convene as a whole.
Suggested 2-hour agenda:

Welcome/Introduction /Overview (5 min.)
◦ Workshop Objectives - Review the TAV Report and
prioritize goals/Prioritys/actions for next three years
◦ Overview: Review TAV Report (PowerPoint or Agreed Upon
Documents)
◦ Rationale for Team Organization/Ground Rules


De-Briefing Protocol: Review/Facilitate (1 hr, 50 min.)
◦ Parts 1, 2 and 3
Wrap Up/Next Steps (5 min.)
Part 1

Team Discussion/Assigned Goal/Priority (20 min.) All
teams are expected to use flip chart paper to report team findings
by goal/priority area and the following questions:
◦ What are we already doing?
◦ What surprised us in the report?
◦ What can we easily do in year one? What can we
incorporate in our SIP in years two and three?
◦ What will we not be able to do and why?
◦ What data supports our decisions?
◦ What new information did we learn about HSTW/MMGW?
Part 1 (cont.)

Team Report Out (5 min. per team; approx. 30 min.)
Re-convene as an entire group
All Staff members hear first-hand the various reports
from each group/focus team.
Provides a forum for other groups/teams to reflect or
share their thoughts on specific findings of the
reporting group.
Team flip charts are posted after each presentation.
Facilitator creates a flip chart with the potential
recommendations for year one, two and three.
Part 2

Team Discussion/Prioritizing the Recommended
Actions (15 min.) Based upon the teams responses for
What we can easily do in year one, two and three? Each team
will choose their top three actions for year one and choose one
for year two and one for year three. Teams are expected to write
their priorities for years one, two and three on a flip chart.

Team Report Out (2 min. per team/15 min.) Team flip
charts are posted after each presentation. Facilitator creates a
flip chart with the recommendations for year one, two and three
by priorities (those with the most votes).
Part 3

Team Discussion: Break-Through Strategies for
Assigned Action. (15 min.) Brainstorm ideas for the
individual teacher, focus team or whole faculty approach to this
action.

Team Report Out (2 min./15 min.) Team flip charts are
posted after each presentation. Facilitator creates a flip chart
with the recommendations for year one, two and three by
priorities (those with the most votes).
TAV Goal
Closing the
Achievement
Gap high
expectations
Recommended
Actions
Priority
Year
1
2010-2011
2
2011-2012
• Examine grading practices
that support the district’s
new standards-based
assessment and monitoring
systems.
Closing the
• Adopt an A, B and Not Yet
Achievement Gap (Incomplete) grading
high expectations practice to motivate
students to complete
assignments.

Leadership Team should:
 Examine and reflect on the
team and flip chart data.
 Review related data
 Review suggested alignment
with the school improvement
plans.

Document the process - Type all flip chart pages and
team recorder notes

Make the notes available to all stakeholders:
◦ Emails
◦ School website
◦ Website link
◦ Hard copy mailed to all/select stakeholders
◦ Presented at school/community meetings

Schedule a follow-up meeting. Not just a “one and done”
process and report that sits on a shelf and gathers dust.
Recommended: At least 1 hour to work on embedding the
priorities actions into the HSTW/MMGW Site Action Plan/school
improvement plan.
 Set a deadline for each team to complete the detailed tasks for
their assigned action, and to research recommended resources.
 Update the School Improvement Plan using the prioritize goals,
recommended actions and detailed implementation tasks.
 Re-assign/re-organize focus teams to align with the new plans
and work.

Small group setting fosters dialogue, as opposed to a
large group PP presentation.

Affords all staff members an opportunity to voice their
opinion about the report’s recommendations.

Provided a forum for all stakeholders to share their
concerns.

Allows for a better understanding of what “High Schools
That Work” is all about.
Does this approach embrace the
importance of having all stakeholders
actively involved, beyond just hearing
and viewing a PP presentation?
Was everyone given an opportunity to
see firsthand a final copy of what the
findings of the Visiting Team actually
observed and recommended?
The only
constant in
education is
change
Websites:

www.hstwohioregions.org
Click on Resources/TAVs.
 Ohio TAV Guide for FY10
 Utilizing the TAV Report to Improve Communication for all
Stakeholders

www.sreb.org
Search documents: “A Technical Assistance: A Guide for Local Sites”
If you have questions or would like to learn
more about using the TAV Report,
please contact your regional coach, regional
office or:
Ohio TAV Visit Support/HSTW NE Ohio Region
Diana Rogers, Regional Coordinator
[email protected]
Cindy Rolfe, Technical Visit Coordinator
[email protected] or 740/869-2650