Honor Roll
While you may have things in place to enter and verify your honor roll, we still have
entirely too many mistakes being coded. For this reason, we are requiring each of
you at the Elementary level to follow this protocol when coding Honor Roll.
When you give your teachers the Timeline for Grades, you must include a date that
you need EVERY homeroom teacher to return the attached Honor Roll form to you.
Make a check list of your homeroom teachers and check them off as the forms are
returned to you. Any that you are missing MUST be collected. Call the teacher and
let them know that you cannot run their report cards without this form.
1. Honor Roll Form
Just a few days before the end of the first quarter, give the teachers a copy of the
Honor Roll form. Make sure the teacher knows that this form will be used EVERY
quarter so it must be turned in on time and you will keep it until the next quarter.
Let the teacher also know that they will only list the students who make Honor Roll
and to please list them alphabetically. If someone makes Honor Roll in Q2 that did
not make it Q1, the teacher will simply write the name on the next blank space. Be
sure to tally the All A’s and AB at the bottom for each quarter.
2. Report Card printing
Once grades are stored and the signed Historical Grade Verification is given to you
by the homeroom teacher, you can print report cards for that teacher. Once you
print this teacher’s report cards, you need to eyeball every report card for this
teacher and put the All A in a stack, then put the AB in a stack, and then put the non
honor roll in a stack. Compare your All A and AB report cards to the Honor Roll
report given to you by that teacher. If it matches you can move on. If it does not
match, double check to see if you eyeballed the report cards incorrectly or if the
teacher made a mistake on the report. Fix whatever needs to be fixed because your
stacks must match the honor roll report.
3. Coding Honor Roll in PowerSchool
You can code honor roll one student at the time or you can value set a group.
To code one student, pull up the student > custom screen > Honor Roll-Perfect
Attendance. Choose either A Honor Roll or AB Honor Roll.
To code a group of students, pull up group > Select Students by Hand > Functions >
Student Field Value
Field to change = dcsd_honorroll_Q1
New Field Value = A (for all A) or AB (for AB)
When you finish coding the honor roll for Q1 for a certain teacher, I suggest putting
a highlighted dot over 1st 9 weeks on the Honor Roll report. That way you know you
have completed coding for this teacher for this quarter.
4. Verifying your own coding and checking for any mistakes
Now you need to pull the info you have just coded and make SURE that what you
coded matches the Honor Roll report and it matches the report cards that you have
eyeballed. If it does, you are ready to move on. If it does not, then you will need to
double check your coding. Fix whatever needs to be fixed because at this point, #1
method, #2 method, and #3 method MUST match.
To Verify your Honor Roll Coding
Go to Teacher Schedule and pull up the teacher that you just coded
Click on the number by the homeroom
Make this your selection > List Students
Field = lastfirst
Name
Field = dcsd_honorroll_Q1
Qtr 1 Honor Roll
Sort by
Dcsd_honorroll_Q1
Lastfirst
Once you view this report, the number of All A and the number of AB must
match the Honor Roll report submitted by this teacher.
Once you view
this report, the
number of All A
and the number
of AB MUST
match the Honor
Roll report
submitted by the
teacher.