Guide For No Conflicts of
Interests
The High Canadian
institution for
Technology of
Modern Media
Contents
First: Introduction
Second: cases that lead to conflict of interests
Third: policies for conflicts of interests
a- External financial interests
b- Using students and employees in external
activities
c- Using resources of The High Canadian
institution
d- Purchasing of commodities to contract on
services.
e- Direct selling of texts produced by members of
teaching board in the institution to obtain
profits
f- Gifts and entertainment
g- Recruiting of relatives
h- Teaching for relatives up to fourth class
Third: conflict of interests policy
Fourth: Violation of conduct of ethics regarding
conflicts of interests
First: introduction
A conflict of interests may occur when a personal benefit is achieved for a member of teaching
board , assisting board, employees or one of their families as a result of their dealing with an
organization or person has dealings with the institution either in direct or indirect way.
Therefore, trust in institution or its employees became threatened due to potentiality for
conflicts arising between personal interest of an employee and the institution interest.
Second: cases that lead to conflict of interests
In the following paragraphs, we will show some examples about cases that may lead to conflict
of interests.
a- External financial interests
In case a member of teaching board, assisting board of an employee performs action that has
external interests effect on his resolution inside the institution, it is explained as conflict of
interests. As an example, a member of board, assisting board or the employee is in a position
to achieve personal revenue or he is the main researcher in a thesis or in a relation with
supplying contract.
External financial interests of teaching board, assisting board or an employee may be in
concern in the following cases:
-when an external entity is competing activities of the institution while a member of board,
assisting board or the employee or their relatives can control or have impact on relation
between the external entity and High Canadian institution
-When an external entity is in current or future relation with the institution ( supplying for
commodities or services or is a partner is research project), and a member of board,
assisting board or the employee or their relatives can control or effect on relation between
the external entity and the High Canadian institution
-External entity is engaged in activities conflict with standards and goals of High
Canadian institution, thus reputation of the university is negatively affected.
B- Using students and employees in external activities
Members of teaching board and assisting board should make students activities not subject to
their personal commercial interests and not to exploit students' works to serve external
obligations of a member of teaching board. It is not acceptable that one of teaching board or
assisting board to charge their own responsibilities to students or employees seeking financial
profit unless these missions give scientific benefits to students and contribute in meeting their
educational requirements. Member of teaching board and assisting board should disclose his
intention to use time and thoughts of students to head of section or dean of institution who
shall give an explicit approval regarding the same. Member of teaching board and assisting
board should inform students or employees in case that their research work will result on
financial benefit.
Students:
Student's work for part time in professional or commercial activities owned by member of
teaching board and assisting board may be a good educational opportunity for student in some
cases and under certain terms. Member of teaching board and assisting board should obtain
approval of the institution's dean after consultation with head of section.
Employees:
The employee can assist member of teaching board or assisting board in professional or
commercial activities, depending on nature and volume of member of teaching board or
assisting board's contribution. However, this assistance may be a reason in conflicting of
interests among members of teaching board, assisting board and employees. Therefore, before
starting in such assistance, approval of head of section or dean should be obtained and the
employee should be consulted.
c-Using the High Canadian institution's resources
Facilities and devices of the institution should be used to support the institution's goals not for
the interest, or for promoting activities doesn’t concern the institution. The university may
allow for a member of teaching board or assisting board to use the institution's facilities for
personal purposes if it is proved that this activity would have positive results for the institution,
and if the initial duration necessary for this activity is one year renewable for two years at the
most.
Unpermitted uses of the High Canadian institution's resources shall include the following:
-
Using name, logo of institution or forms of its letters in promoting or advertising for
commercial services or commodities, nevertheless if a member of teaching board has
interest in such advertising activity or has relation with this company, i.e manger of
advertising company unless his contribution in this company was as per request of
institution or is considered main part of his job descriptions.
-
Using of information that was obtained during work for the institution or scientific research
for personal interest or for permitting others to review without permission.
-
Permitting for certain entities to access results of researches or products of teaching and
scientific research activities in the institution for profit income.
d-Purchasing of commodities to contract on services.
No purchasing contracts shall be performed between High Canadian institution and any of
board of directors. In necessary cases, approval of general meeting shall be obtained. Approval
on purchasing is obtained after conducting a fair evaluation of quality, service and competing
prices. Neutrality and objectivity shall be considered in taking decision of supplies and not to be
subject of personal interests. In addition, professionalism of relation between suppliers and the
institution employees shall be maintained. No gifts or grants shall be accepted from suppliers
for personal use by employees.
e-Direct selling of texts produced by members of teaching board in the institution
to obtain profits
If a member of teaching board produces a text to use in teaching any curriculums in the institution for
students, this member may not sell his products directly to students where selling these works in the
institution's libraries against price determined by financial administration for only copying of this work,
unless this cost is covered in the balance.
Thus, books published by members of teaching board are no subject to rule and can be
purchased from the institution's library such as all references sold to students.
f- Gifts and entertainment
Member of teaching board and assisting board may not accept or request a gift, service, or
entertainment from any student or entity which has professional dealings with institution
either in direct or indirect way if such grants would affect member's opinion objectivity of
teaching board and that gift is granted with implicit or explicit indication that such member of
teaching board should perform an action against such gift.
g-Recruiting of relatives
Approval of dean or administrative manager shall be obtained before conducting full time work offer
for any relative of member in teaching board or an employee if such relation is first class.
H-Teaching for relatives up to fourth class
Ethics of profession requires that no member in teaching board shall be subject to laws of conflict of
interests within their relation with students. Therefore, no member in teaching board in the university
– during their course of work in teaching or supervising on researches or in charge of administrative
works shall be responsible for any member of his family up to fourth class among students in the
university.
Third: conflict of interests policy
-
When there is a conflict of interests , member of teaching board or assisting board shall not
make any decisions on behalf of institution or try to affect on decisions made by the
university if such resolutions would affect his own personal interests.
-
If a member of teaching board or assisting board starts performing an activity that may lead
to conflict of interest, he should notify the dean, head of section or general secretary in
writing regarding such proposed activity. Reply of notification shall be within ten days if the
proposed activity is accepted.
-
The main goal of this policy is that each person in High Canadian institution shall work for
general interest of university and not to make his external activities or financial benefits
effect on his obligation in this regard.
Fourth: Violation of conduct of ethics regarding conflicts of interests
Conducting official investigation procedures, taking into consideration job of person who performed
conflict of interest.