FATIMA JINNAH WOMEN NIVERSITY,
RAWALPINDI
Bidding Documents
(Procurement of Furniture)
Tender No: FJWU/CityCampus/02/2017
LAST DATE FOR SUBMISSION: 24-07-2017 AT 1415 HOURS
Contact Address:
Directorate of Planning & Development
Fatima Jinnah Women University,
The Mall, Rawalpindi
Tel: 051-9292900, Ext:198
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Table of Contents
S#
Description
Page #
1
Invitation to the Bid
4
2
Instructions to the Bidders
4
3.
Bid Data Sheet
5
Terms and Conditions of the Tender
4
4
1. Definitions
7
5
2. Tender Eligibility
7
6
3. Examination of the Tender Document
7
7
4. Amendment of the Tender Document
8
7
5. Bid Currency
8
8
6. Validity Period of the Bid
8
9
7. Bid Security
8
10
8. Eligibility Criteria
8
11
9. Financial Proposal Evaluation
9
12
10. Rejection and Acceptance of the Tender
9
13
11. Award of Contract
10
14
12. Letter of Acceptance (LOA)
10
15
13. Payment of Performance Guarantee (PG)
11
16
14. Refund of Bid Security (BS)
11
17
15. Issuance of Supply Order or Signing the Contract
11
18
16. Delivery of Items
12
19
17. Liquidated Damages
12
20
18. Inspection
12
21
19. Release of Performance Guarantee (PG)
13
22
20. Variations
13
23
21. Payment
13
24
22. Retention Money
13
25
23. Warranty
14
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26
Special Stipulation
15
Bill of Quantities
16
Annexure-A: Checklist
19
Annexure-B: Technical Form
20
Annexure-C: Affidavit
21
Annexure-D: Financial Proposal Form
22
Annexure-E: Contract Agreement Form
23
Annexure-F: Bank Guarantee Format
24
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1. INVITATION TO THE BID
1.1.1. Bids/Tenders are invited, for the procurement of Furniture for Girls Hostel at FJWU,
City Campus, Rawalpindi from Sales Tax and Income Tax Registered firms.
2. INSTRUCTIONS TO THE BIDDERS
2.1.
Procurement will be made under Punjab Procurement Rules (PPRA) 2014.
2.2. It will be clearly understood that the Terms and Conditions mentioned in this document
are intended to be strictly enforced.
2.3. Bidders must ensure that they have submitted all the required documents indicated in the
Tender / Bid Documents at the time of opening Bids.
2.4. Bids without supporting documents, Fully Prepared Samples of furniture items,
undertaking, valid documentary evidence, and bids not conforming to terms and conditions given
in the Tender Document will be liable for rejection.
2.5.
Bids received after due date and time shall be rejected
2.6. Bids without Bid Security in shape of CDR/ Bank Draft or less than 2% of Bid shall be
rejected.
2.7. Tender Document duly signed and stamped by the P&D Directorate will be accepted for
the Tender.
2.7.
Mode of Advertisement:
As per Rule 12(1) the advertisement is being placed on the website of PPRA Punjab
(www.ppra.punjab.gov.pk) and FJWU website (www.fjwu.edu.pk)
2.8.
Type of Open Competitive Bidding
As per Rule No. 38(1), Single stage single envelope procedure shall be followed with details
given below:
2.8.1. The bid shall comprise of a single package containing the financial proposal and profile
of the company;
2.8.2. The financial proposals of qualified bidders shall be opened publicly at a time, and venue
Due Date, Time and place of 24-07-2017 till 2:15 PM
submission of Tender Document Directorate of P&D, Fatima Jinnah Women
University, Rawalpindi
Date, Time and Place of Bid 24-07-2017 till 02:45 PM
Opening
Old Library, Main Building, Fatima Jinnah
Women University, Rawalpindi
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BIDDING DATA SHEET
The following specific data for the Works shall be base for the Instructions to Bidders. Wherever
there is a conflict, the provisions herein shall prevail over those in the Instructions to Bidders.
Instructions to Bidders
1. Name and Address of the Employer:
Fatima Jinnah Women University, the Mall, Rawalpindi
2. Name of the Works:
Name of the Works:
Procurement of Furniture for Girls Hostel at Fatima Jinnah Women University, City Campus,
The Mall Rawalpindi.
Contract No: FJWU/CityCampus/02/2017
Detailed Scope of Work is provided in the Bill of Quantities and Specifications.
3. Documents Accompanying the Bid.
The Bidder shall submit with its Bid the following documents:
(a)
(b)
(c)
(d)
(e)
(f)
(g)
Letter of Financial Bid
Bid Security
Pending litigation information
Special Stipulations (as filled by the Employer)
Past Performance, Current Commitment,
Qualification and Experience
Bill of Quantities
4. Currency of Bid & Payment
Currency of payment shall be in Pak. Rupees only.
5. Period of Validity:
90 days from the opening of Financial Bid.
6. Amount of Bid Security:
2 % of the bid amount in form of Bank Draft or Pay Order from a scheduled bank in Pakistan
drawn in favor of Treasurer, Fatima Jinnah Women University, Rawalpindi.
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7. Number of Copies of the Bid to be Completed and Returned:
One original and two copies.
8. Employer’s Address for the Purpose of Bid Submission:
Directorate of P&D, Fatima Jinnah Women University, the Mall, Rawalpindi
9. Deadline for Submission of Bids:
At 1415 Hours, on July 24, 2017
10. Venue, Time and Date of Bid Opening:
Old Library Extension, Fatima Jinnah Women University, The Mall, Rawalpindi
At 1445 hours on July 24, 2017
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TERMS AND CONDITIONS OF THE TENDER
1. Definitions
1.1.
“Purchaser” means Fatima Jinnah Women University, Rawalpindi
1.2. “FJWU” means Fatima Jinnah Women University, Rawalpindi
1.3. “Bidder/Tenderer/ Supplier” means the Firm/Company/Supplier/Distributer that may
provide or provides the furniture
1.4. "Contract" means the agreement entered into between the Purchaser and the Contractor, in
form of Supply Order or as recorded in the Contract Form signed by the parties.
1.5. "Contractor/The Successful Bidder" means the person whose Tender has been accepted and
awarded letter of Acceptance followed by the Supply Order or Contract by the Purchaser.
1.6. "Contract Value" means that portion of the Contract Price adjusted to give effect to such
additions or deductions as are provided for in the Contract which is properly apportion-able to
the Goods or Services in question.
1.7. "Goods" means furniture, and/or other materials which the Contractor is required to supply
to the Purchaser under the Contract.
1.8. “PPRA” means Punjab Procurement Regulatory Authority.
1.9. “PRA” mean Punjab Revenue Authority
2. TENDER ELIGIBILITY
Eligible Bidder/Tenderer is one who:
2.1. has valid registration certificate for Income Tax and Sales Tax;
2.2. is an active Income Tax Payer;
2.3. has acquired fully equipped Furniture Work Shop;
2.4. conforms to the clause of “Responsiveness of Bid” given in this tender document;
2.5. has not been blacklisted.
3. EXAMINATION OF THE TENDER DOCUMENT
The bidder/Tenderer is expected to examine the Tender Document, including all terms and
conditions.
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4. AMENDMENT OF THE TENDER DOCUMENT
4.1. The Purchaser, at any time prior to the deadline for submission of the Tender, at its own
initiative or in response to a clarification requested by the Bidder(s), amend the Tender
Document, on any account, for any reason. All amendment(s) shall be part of the Tender
Document and binding on the Bidder(s).
4.2. The Purchaser shall notify the amendment(s) in writing to the prospective
Tenderers/Bidders.
4.3. The Purchaser may, at its exclusive discretion, amend the Tender Document to extend the
deadline for the submission of the Tender, in which case all rights and obligations of the
Purchaser and the Tenderers previously subject to the deadline shall thereafter be subject to the
deadline as extended.
5. BID CURRENCY
Bidder should quote price in Pak Rupees only and payments shall also be made in Pakistan
Rupees only.
6. VALIDITY PERIOD OF THE BID
6.1.
Validity period of the bids shall be 90 days.
6.2. In exceptional circumstances, the Purchaser may ask the Bidders for an extension of the
period of validity. The request and the responses shall be made in writing. A bidder accepting the
request will not be required nor permitted to modify its tender.
7.
BID SECURITY
7.1. Bidder will submit Bid Security drawn in the name of Treasurer Fatima Jinnah Women
University equal to 2% of Estimated Price in shape of CDR/ Bank Draft.
8. ELIGIBILITY CRITERIA
The Bidders who have duly complied with the Eligibility/Qualification and Evaluation Criteria
will be eligible for further processing. The Bids which do not conforming to the Technical
Specifications or Bid conditions or the Bids from the Bidders without adequate capabilities for
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supply and maintenance / warranty services will be rejected. The Eligible/Technically Qualified
Bidders will be considered for further evaluation.
Sales Tax Registration
Income Tax Registration
Conformance to the required specification of items
At least two relevant Supply Orders/Contracts received in the last three
years.
Fully Prepared Samples of all items mentioned in Schedule of
Requirement
Affidavit /Bidder’s Undertaking on stamp paper
Delivery Period
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
Mandatory
45 days
9. FINANCIAL PROPOSAL EVALUATION
9.1. The Financial Proposals will be opened in the presence of the Bidders at the time and
venue indicated by the Purchaser accordingly. The Eligible Bidder(s)/ Tenderer(s) or their
authorized representatives against each item shall be allowed to take part in the Financial
Proposal(s) opening.
9.2. Financial Proposal evaluation will be conducted under the Punjab Procurement Rules,
2014. The Price evaluation will include all duties, taxes and expenses etc. In case of any
exemption of duties and taxes made by the Government in favor of the Purchaser, the contractor
shall be bound to adjust the same in the Financial Proposal.
10. REJECTION AND ACCEPTANCE OF THE TENDER/BID
10.1. The Purchaser shall have the right, at his exclusive discretion, to increase / decrease the
quantity of any or all item(s), under PPRA Rules 2014 without any change in unit prices or other
terms and conditions, accept a Tender, reject any or all tender(s), cancel / annul the Tendering
process at any time prior to award of Contract, without assigning any reason or any obligation to
inform the Tenderer of the grounds for the Purchaser's action, and without thereby incurring any
liability to the Tenderer and the decision of the Purchaser shall be final.
10.2. The Tender / bid shall be rejected if:
10.2.1. It is substantially non-responsive; or
10.2.2. The bidder does not meet any of the mandatory criteria mentioned in Clause
No. 8; or
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10.2.3. It does not contain the documentary proof against any of the mandatory criteria
mentioned in Clause No.8; or
10.2.4. the bidder does not attach Bid Security in Shape of CDR/ bank draft or pay order;
10.2.5. the bid security is not attached or it is less than the required amount; or
10.2.6. The bid is incomplete, partial, conditional, alternative, late; or
10.2.7. the Bidder submits more than one Bids against one Tender; or
10.2.8. the Bidder tries to influence the Tender evaluation / Contract award; or
10.2.9. the Bidder engages in corrupt or fraudulent practices in competing for the
Contract award; or
10.2.10. there is any discrepancy between bidding documents and bidder’s proposal i.e.
any non-conformity or inconsistency or informality or irregularity in the submitted bid; or
10.2.11. the bidder has provided the Tender Document which has not been issued from
the P&D Directorate
10.2.12. the Bidder submits any financial conditions as part of its bid which are not in
conformity with tender document.
10.2.13. The samples which are not as per given specification or of low quality
finish/material will not be accepted /approved by the committee.
10.2.14. The items for which the bidder quotes more than one rates will not be accepted
and such items will not be included in the comparative statement.
10.2.15. the bidder quotes partial items or provides samples of partial furniture items will
not be accepted.
10.2.16. Any effort by a Bidder to influence the Procuring Agency in its decisions on bid
evaluation, bid comparison, or Contract Award will disqualify the bidder and rejection of
the bid. Canvassing by any Bidder at any stage of the Tender evaluation is strictly
prohibited.
11. AWARD OF CONTRACT
The Tender will be awarded to the Lowest Evaluated Bidder meeting the required quality
specifications.
12. Letter of Acceptance (LOA)
After acceptance of the Bids by the Purchase Committee, Letter of Acceptance (LOA) will be
issued only to the Successful Bidder.
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13. PAYMENT OF PERFORMANCE GUARANTEE (PG)
13.1. The Successful Bidder(s) will be required to remit the Performance Guarantee equivalent
to 5% of the value of the contract price. The PG should be paid by way of Cash Deposit Receipt
(CDR) or Bank Guarantee drawn in favor of “Treasurer University of Education” as
unconditional Guarantee, valid until satisfactory completion of the entire supply of goods as per
contract / Supply Order.
13.2. The PG should be submitted within seven days of receipt Letter of Acceptance and
before signing the contract, to the Directorate of P&D.
13.3. The Performance Guarantee will be refunded to the Successful Bidder(s) after completion
of warranty period for the goods supplied.
14. REFUND OF BID SECURITY (BS)
14.1. The Bid Security BS of the unsuccessful Bidder will be refunded on the written request of
the Bidder.
14.2. The Bid Security of the successful bidder shall be released upon his request provided the
bidder submits five percent (5%) Performance Guarantee in the shape of CDR and/or Bank
Guarantee.
15. ISSUANCE OF SUPPLY ORDER OR SIGNING THE CONTRACT
15.1. The Purchaser shall issue Supply Order or sign a Contract with the Successful bidder who
has submitted the Performance Guarantee.
15.2. The Successful Bidder will provide the stamp paper equal to Rs. 200 Signing the Contract.
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16. DELIVERY OF ITEMS
16.1. The Supplier will be responsible for delivery of Furniture Items at Fatima Jinnah Women
University, the Mall, Rawalpindi within 45 days of issuance of Letter of Acceptance.
16.2. The supplier will bear all costs associated with the preparation, delivery and installation
of the Items and the Purchaser will in no case be responsible or liable for those costs. The
supplier will make such arrangements to ensure safe delivery of goods. Any damage item during
transportation / delivery will not be accepted by the purchaser.
17. LIQUIDATED DAMAGES
17.1. When the supplier fails to deliver or install the goods or both within the time period
specified in the contract, the Purchaser may, without prejudice to any other remedy it may have
under the contract, deduct from the contract price, as liquidated damages, a sum equivalent to 1%
of the price of the delayed goods per day of delay, maximum up to 10% of the price of total value
of the contract.
17.2. The Successful Bidder will be responsible to provide the delivery, delivery Challan and Bill
within the delivery period in order to avoid Late Delivery Charges.
18. INSPECTION
18.1. The Inspection Committee of Purchaser shall inspect the furniture supplied, under the
Contract/Supply Order, to verify their conformity to the Technical Specifications.
18.2. The Inspection Committee of Purchaser, if deem necessary, may inspect and check the
quality of Un-Finished Items at the premises of the Contractor / Successful Bidder.
18.3. During the inspection, the unfinished items may be rejected or the bidder will be required
to rectify / modify the unfinished items:
18.4. Finished Items will be accepted only after the inspection carried out by the Inspection
Committee. The Inspection Committee will check that:
18.4.1. Items provided are as per specifications given.
18.4.2. The material used in the items is of top quality.
18.4.3. Pieces of Furniture Items look and feel solid with no twist.
18.4.4. Parts (exposed / unexposed) are sanded smoothly and well fitted with no gaps
between them.
18.4.5. Both Workmanship and finish of items are of top quality.
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18.5. After the inspection, if the Purchase Committee is of the opinion that items do not
conform to the specification and the criteria mentioned above, the Inspection Committee may
reject them, and the supplier shall either replace the rejected goods or make all alterations
necessary to meet the requirements of the specifications free of cost to Fatima Jinnah Women
University.
19. RELEASE OF PERFORMANCE GUARANTEE (PG)
The Performance Guarantee will be refunded to the Successful Bidder(s) after completion of
delivery and installation of Goods.
20. VARICATIONS
20.1. The Purchaser may, at any time, by written notice served on the Contractor, alter, amend,
omit, increase, decrease quantity of furniture.
20.2. No variation in or modification in the Contract shall be made, except by written
amendment signed by both the Purchaser and the Contractor.
21. PAYMENT
21.1. The payment will be made by the Purchaser to the Successful Bidder after delivery of
furniture and on receipt of the following documents:
i.
Bill
ii.
Delivery Challan
iii.
General Sales Tax Invoice
iv.
Inspection/Completion report
23. WARRANTY
23.1. Warranty of items shall be at least One year
23.2. The Supplier shall confirm that the goods supplied under this contract are new and
unused. The Supplier shall further warrant that all goods supplied under this contract shall have
no defect arising from design materials or workmanship or from any act or omission of the
supplier that may arise under the normal use of the supplied goods in the conditions prevailing in
the University.
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SPECIAL STIPULATIONS
1
Procuring Agency
Fatima Jinnah Women University, Rawalpindi
2
Tender Number
UE/Tender/2016-17/09
3
Name of Tender
PROCUREMENT OF FURNITURE FOR
GIRLS HOSTEL
4
Law applicable
The law to be applied is the law of Islamic
Republic of Pakistan
5
Bid Security
2% of Estimated Cost in shape of CDR i.e, Pay
Order etc, in favor of “Treasurer Fatima Jinnah
Women University, Rawalpindi”
6
Performance Guarantee
5% of Contract Value after issuance of Letter of
Acceptance in from of Bank Guarantee
7
Time for Completion
45 days from the date of issuance of work
order/ letter of acceptance
8
Amount
Damages
9
Defects Liability Period
of
Liquidate 1% for each day of delay in delivery of
remaining items subject to a maximum of 10%
of Contract Price stated in the Letter of
Acceptance.
365 Days (one years) from the effective date
of successful delivery.
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FATIMA JINNAH WOMEN UNIVERSITY,
RAWALPINDI
BILL OF QUANTITIES
AND
DETAILED SPECIFICATION
OF
FURNITURE
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BILL OF QUANTITIES
for
Purchase of Furniture for Girls Hostel
Sr#
Item
Specification
Qty
Single Bed
Overall size of bed is
1904 x914x62 mm (L x W x H)
Structure made of mild steel
square pipe 38 x 38 mm and 20 x
20 mm wall thick 1.2 mm
Legs and side rails headboard
footboard made of REC pipe 50 x
25 x 1.4 mm.
All structure finished with black
colour powder coating. Panel
Headboard, Footboard made of
high density practical board
pressed with melamine
lamination sheet on both sides.
Edge covered with shisham
veneer. Top pieces headboard and
footboard made of shisham
wooden strips. Bed bottom made
of medium density fiber board 12
mm thick
Complete finished in all respects
214
1.
Study
Chair
2
Study Chairs: Structure made of
steel and plastic, steel frame, legs
& sides etc cushion with master
molty foam on seat & back,
Complete with approved
leatherette/fabric & polish etc.
Rate
Amount
Photo
220
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Sr#
3.
4.
Item
Specification
Qty
Dining
Table with
12 Chairs
Dining Table Size: 110" x 48" x
30" structure made of solid
shesham wood frame & top 2 x
3/4" thick commercial veneer
board pasted with 4mm MDF oak
ply on top including edges
covered with oak wood lipping.
Complete with approved polish.
8
Dining
Chairs:
structure made of solid shesham
wood frame, legs & sides etc
cushion with master molty foam
on seat & back, Complete with
approved leatherette/fabric &
polish etc.
100
5.
Chairs for
TV longue
6.
LED TV
7.
Oven
Structure made of solid Sheshum
wood with moisture lever less
then 10%, legs & sides etc
cushion with master molty foam
on seat & back, Complete with
approved leatherette/fabric &
polish etc.
Screen Size: 40"
Screen Type: LED
Screen Resolution: 1920 x 1080
pixel
Connectivity: HDMI, USB
Sony, LG or Samsung make or
equivalent
Dual compartment- separate
freezer and refrigerator
compartments
Convertible freezer compartmentcan be converted into refrigerator
Faster cooling – maintains
cooling in power breakdowns
Front drain-easy cleaning
Specification
Capacity 500 (L / Cu. ft.)
Dimension
1385 x 880 x 775 mm
Dawlance, PEL Sony, LG or
Samsung make or equivalent
Rate
Amount
Photo
80
1
2
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Sr#
8
Item
Water
Cooler
Specification
Qty
Rate
Amount
Photo
Water Cooler Pressure Type 35
Ltr with 2 Tabs
Capacity: 35 Liter
Type: Pressure Type
Body: Megn. Stainless Steel
(Front, Side & top)
Taps: 2
Compressor: Danfos
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Annexure- A Check List
The bidder must attach this list along with the Bid
SUBMISSION AND ARRANGEMENT OF SUPPORTING DOCUMENTS
The Bidder must provide all the Supporting Documents, number all the pages of supporting documents,
provide the page information and arrange the documents in the following order:
Sr#
1
2
3
4
5
6
7
8
Technical Proposal
Attached
Yes/ No
Covering Letter
Copy of Income Tax Registration Certificate
Copy of Sales Tax Registration Certificate
Affidavit/Undertaking on the Stamp Paper
Two Supply Orders for supply of relevant items received in the
past
Detail of Workshop
Facilities (along with documentary evidence) available at
The specified catalogues / brochures of items quoted by the
bidder (if any)
Tender Document (issued from the Directorate of P&D) duly
signed and stamped each page by the bidder must be attached at
the end of the Bid
Financial Proposal
Sr#
Technical Proposal
1
Financial Proposal Form duly filled, signed and stamped by the
bidder
Price Schedule Form duly filled, signed and stamped by the bidder
Bid Security in shape of CDR
2
3
Attached
Yes/ No
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ANNEXURE- B
TECHNICAL BID FORM
Sr.#
Particulars
1
Name of Company
2
Year of Incorporation/ Registration
3
Registered Office
Bidder
Address
Office Telephone No.
Fax No.
4.
Contact Person
Name of Authorized Representative
Personal Telephone Number
Email Address
5.
Registration Detail
NTN Registration Number
GST Registration Number
6
Location and Address of Workshop
7.
Location and Address of Showroom
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Annexure- C
AFFIDAVIT/BIDDER’S UNDERTAKING ON THE STAMP PAPER
1.
We have examined the Tender/Bid Document and we undertake to meet the requirements
regarding supply of Items, warranty and services as required and are prescribed in the Tender
Document.
2.
It is certified that the information furnished here in and as per the document submitted is
true and correct and nothing has been concealed or tampered with.
3.
We have read the provisions of Tender/Bid Document and confirm that these are
acceptable to us. We further declare that additional conditions, variations, deviations, if any,
found in our response shall not be given effect to.
4.
We agree to unconditionally accept all the terms and conditions set out in the Tender/Bid
Document
5.
We undertake, if our Bid is accepted, to supply the items within the delivery period
mentioned in the Tender Document.
6.
We understand that no document regarding evaluation criteria will be accepted after
opening of the Bids.
7.
We agree that the Purchaser is not bound to accept the lowest or any of the bids received.
We also agree that the Purchaser reserves the right in absolute sense to reject all the products/
services specified in the Bid Response without assigning any reason whatsoever under PPRA
Rules 2014.
8.
We also declare that our Company/Organization is not blacklisted by any of the Federal
or Provincial Government in Pakistan.
[Name and Signatures of authorized Person along with stamp]
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Annexure- D Financial Proposal Form
(to be attached with Financial Proposal)
Director P&D
Fatima Jinnah Women University,
The Mall, Rawalpindi
Dear Sir,
With Reference to your Tender No. ----------- for (title of the Tender). Please find attached our
Financial Proposal for the sum of Rs. (insert amount in words and figures)_. This amount is
inclusive of all taxes.
We have attached the Bid Security of amount Rs. (insert amount in words and figures ) having
CNo. along with our Financial Bid.
Yours sincerely,
Authorized Signature
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Annexure- E
Contract Agreement Form
THIS AGREEMENT made the [day] day of [month] [year] between [Fatima Jinnah Women
University, Rawalpindi] (hereinafter called “the University”) of the one part and [name and
address of Supplier] (hereinafter called “the Supplier”) of the other part:
WHEREAS the University invited Tenders for the purchase of furniture, viz, [brief description of
goods] and has accepted a Tender by the Supplier for the supply of those goods in the sum of Rs.
[Contract Price in figures and in words] (hereinafter called “the Contract Price”).
NOW THEREFORE the parties hereby agree as follow:
1The following documents attached shall be deemed to form and integral part of this
Contract:
iTender/Bid Document
iiLetter of Acceptance
iiiPerformance Guarantee equal to 5% of Contract Price in shape of CDR or Bank
Guarantee.
2The Terms and Conditions of Supply Order/Contract given in the Tender/Bid Document
will be applicable.
3The mutual rights and obligations of the University and the Supplier will be preserved in
light the of Terms and Conditions mentioned in the Tender /Bid Document.
IN WITNESS whereof the parties have caused this Contract to be executed in accordance with
the laws of Pakistan on the day, month and year written above.
For Fatima Jinnah Women University:
For the Supplier:
Signature
Print Name
Title
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Annexure- F
Bank Guarantee Format for Performance Security
[This is the format for the Performance Security to be issued by a scheduled bank of Pakistan]
Contract No: Date:
To:
[Name and address of Procuring Entity]
PERFORMANCE GUARANTEE No: [insert Performance Guarantee number]
We have been informed that [name of supplier] (hereinafter called “the Supplier”) has
undertaken, pursuant to Contract No [reference number of Contract] dated [date of Contract]
(hereinafter called “the Contract”) for the supply of [description of goods and related services]
under the Contract.
Furthermore, we understand that, according to your conditions, Contracts must be supported by a
performance guarantee.
At the request of the Supplier, we [name of bank] hereby irrevocably undertake to pay you,
without cavil or argument, any sum or sums not exceeding in total an amount of Rs. [insert
amount in figures and in words] upon receipt by us of your first written demand accompanied by
a written statement that the Supplier is in breach of its obligation(s) under the Contract
conditions, without you needing to prove or show grounds or reasons for your demand of the sum
specified therein.
This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the
above-mentioned office any demand for payment under this guarantee on or before that date.
[Signatures of authorized representatives of the bank]
Signature
Seal
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