Ontario Stroke Network Strategic Plan 2011-2016 2300 Yonge Street, Suite 1300, P.O. Box 2414, Toronto ON M4P 1E4 A Message from the Board & Executive Director This is an exciting time for the Ontario Stroke Network. Given a mandate to provide provincial leadership and planning for the Ontario Stroke System (OSS), the Ontario Stroke Network (OSN) was established and incorporated in 2008 as a non-profit organization funded by the Ministry of Health and Long-Term Care and Ministry of Health Promotion and Sport. Until now, we have used the Strategic Plan of the OSS (2007-2012) to focus and guide our strategic efforts. The Ontario Stroke Network provides provincial leadership and planning for the Ontario Stroke System by measuring performance, partnering to achieve best practices, and creating innovations for stroke prevention, care, recovery and reintegration. As OSN entered its third year of operation, the time was right for us to develop our first dedicated strategic plan. We undertook a 6month planning exercise to understand the perceptions of our stakeholders, to identify the strengths, weaknesses, opportunities and threats that would both help and challenge us on our strategic journey, and to identify areas of strategic focus. We believe that we have successfully accomplished our objectives to create a plan that will strategically lead us forward. Our plan sets us on a path for a new and inspired future, directing our energies and attention in a way that ensures effective progress on the OSN vision and distinguishes the OSN from the OSS. We look forward to the next phase of OSN’s evolution and working with our partners and stakeholders to achieve our vision of fewer strokes, better outcomes. Table of Contents Executive Summary.......................................................................................................................... 1 Background: Strategically Focusing the OSN ................................................................................... 3 Building on Our Mission and Vision ................................................................................................. 4 Advice from Stakeholders ................................................................................................................ 7 Process to Identify Evaluation Criteria & Strategic Directions......................................................... 8 An Inspired Future for the Ontario Stroke Network ........................................................................ 9 Towards Our Inspired Future: Next Steps for OSN ........................................................................ 11 Appendix A: Evaluation Criteria ..................................................................................................... 12 Appendix B: The 2011-2016 Strategic Plan .................................................................................... 13 Executive Summary To achieve the Vision of Fewer Strokes, Better Outcomes, the OSN’s Mission is to provide provincial leadership and planning for the Ontario Stroke System (OSS) by measuring performance, partnering to achieve best practices and supporting innovations for stroke prevention, care, recovery and reintegration. In February 2011, OSN launched its first strategic planning process which included significant stakeholder engagement. As a result of key informant interviews, a stakeholder survey, focus groups, and two Board retreats, the OSN identified two Strategic Directions to guide its work from 2011-2016: 1. Credible leader, strategic partner and effective advocate for fewer strokes and better outcomes 2. Catalyst to drive for excellence in stroke care and vascular health1 These Strategic Directions will serve as the framework for OSN’s initiatives. To achieve these ends, OSN also identified four Core Enablers: 1. Evaluation: Applying Evidence to Action 2. Strategic/Meaningful Collaboration: Harnessing the Power of Partnerships 3. Powerful & Visible Communications: Becoming the ‘Voice’ of Stroke Care & Prevention Values: Building on the excellent foundation of the Ontario Stroke System, we value: Equality & Comprehensiveness: Our activities will be aligned with the health interests of all Ontarians and in doing so will improve access to the care continuum and respect the diversity of the population we serve. Accountability & Integrity: We will demonstrate accountability and integrity in all of our activities and in the use and management of public resources. Transparency & Engagement: We will foster and demonstrate a culture of responsive, interactive, open and respectful communication and collaboration. Leadership & Performance Improvement: We will contribute to and apply evidence and knowledge, advance new ideas and take action to continuously improve the stroke system. Leadership & Innovation: We will look to the future, embrace change and innovation, challenge the status quo, grow more leaders and through partnership build capacity. 4. Focused Innovation & Knowledge Translation: Becoming a ‘Hub’ for New Knowledge and Information Exchange The OSN’s Strategic Plan – including Strategic Directions and Implementation Priorities – sets out a road map for an inspired future. The organization is well positioned to achieve ‘fewer strokes and better outcomes’ and provide a value-added leadership role within the stroke system and integrated healthcare environment. 1 The term "vascular" is defined as all forms of vascular and related diseases, encompassing heart disease, stroke, and diseases of other major blood vessels (Joint Statement of Commitment, Toward an Integrated Vascular Health Strategy for Ontario, July 23, 2010). 1 OSN’s Inspired Future 2011-2016 2 Background: Strategically Focusing the OSN The Right Time for Strategic Planning With the Vision of Fewer Strokes, Better Outcomes, the OSN’s Mission is to provide provincial leadership and planning for the Ontario Stroke System by measuring performance, partnering to achieve best practices and supporting innovations for stroke prevention, care, recovery and reintegration. In 2000, Ontario implemented the Ontario Stroke Strategy as the expected way to organize stroke services in the province. The Strategy became known as The Ontario Stroke System (OSS). The OSS is a collaborative system of provider organizations and partners and is the stroke best practice, implementation and service delivery component of the provincial stroke program. In 2007, the OSS strategic plan recommended that a provincial coordination agency be established and, thus, the Ontario Stroke Network was established. At its inception in 2008, the OSN used the OSS Strategic Directions2 and provincial priorities to focus its efforts in providing provincial stroke leadership. By late 2010, the time was right for the OSN to develop its first, dedicated strategic plan building on its work and accomplishments to date. An inspired future for the OSN lay ahead. Overview of the Strategic Planning Process In January 2011, OSN initiated an RFP process for assistance to develop a strategic plan. Selected OSN Accomplishments A joint commitment by the Boards of the OSN, Heart and Stroke Foundation of Ontario (HSFO) and Cardiac Care Network to an Integrated Vascular Health Strategy. Hospital Service Accountability Agreements including stroke metrics and performance obligations established for designated stroke centres Provincial and LHIN Report Card established and being used by regional networks to improve performance. Implementation of a revised paramedic prompt card reflecting changes in best practices. Significant reductions in stroke inpatient admissions and mortality, shorter wait times for carotid revascularization, increased rehabilitation admissions, and reductions in long-term care admissions. KPMG was engaged to: ▪ Conduct an environmental scan; ▪ Conduct consultations with both internal and external stakeholders; ▪ Develop an analysis of the OSN’s strengths, weaknesses, opportunities and threats (SWOT); ▪ Identify priorities for action and implementation; and ▪ Provide strategic input into the operational plan 2 Credible Advisor to Improve Stroke Prevention and Care Delivery Leadership and Coordination Evaluation to Support Continuous Improvement Innovation and Knowledge Best Practices Across the Continuum of Stroke Care 3 Building on Our Mission and Vision Looking Back…Looking Forward… The OSN’s Mission, Vision and Values were confirmed during the planning process. They served as fundamental touchstones and evaluation criteria that were used to identify strategic priorities. The OSN was keenly aware of the importance of developing a Strategic Plan that would position the organization to thrive in the current environment. The planning process took into consideration the need to: ▪ Appreciate the complementary and unique roles of the OSN in relation to the OSS; ▪ Be mindful of the priorities of the Ministry of Health and Long-Term Care and Ministry of Health Promotion and Sport; Mission: The Ontario Stroke Network provides provincial leadership and planning for the Ontario Stroke System by measuring performance, partnering to achieve best practices, and creating innovations for stroke prevention, care, recovery and reintegration. Vision: Fewer strokes. Better outcomes. Values: Building on the excellent foundation of the Ontario Stroke System, we value: Equality & Comprehensiveness: Our activities will be aligned with the health interests of all Ontarians and in doing so will improve access to the care continuum and respect the diversity of the population we serve. ▪ Identify synergies between the OSN and other integration partners; and Accountability & Integrity: We will demonstrate accountability and integrity in all of our activities and in the use and management of public resources. ▪ Embrace communications and advocacy to ensure the dissemination of best practices across Ontario. Transparency & Engagement: We will foster and demonstrate a culture of responsive, interactive, open and respectful communication and collaboration. Leadership & Performance Improvement: We will contribute to and apply evidence and knowledge, advance new ideas and take action to continuously improve the stroke system. Leadership & Innovation: We will look to the future, embrace change and innovation, challenge the status quo, grow more leaders and through partnership build capacity. 4 OSN’s strategic planning process unfolded over six phases. The process was executed with a view to ensure that key thought leaders – including the Board of Directors and OSN Staff – had ample opportunity to share their perspectives. Table 1 highlights the work undertaken at each phase. Table 1: Summary of Phases, Key Activities and Outcomes as part of OSN Strategic Planning Process Phase Key Activities 1 ▪ 2 ▪ ▪ Confirmed project deliverables ▪ ▪ Project initiation & document review including stroke survivor stories Interviews with Board, Senior Leaders and Project Champions Steering Committee Meeting Board Retreat #1 ▪ Interviews with External Stakeholders ▪ Conducted preliminary SWOT Analysis Identified areas that OSN may wish to stop, start and/or continue action Identified preliminary opportunities for OSN to further explore and refine Refined SWOT Analysis and areas that OSN may wish to stop, start and/or continue action Solicited additional opportunities for OSN to explore Refined SWOT Analysis and areas that OSN may wish to stop, start and/or continue action Solicited additional opportunities for OSN to explore ‘Tested’ opportunities for OSN to further explore and refine Reviewed results of focus groups, survey and external stakeholder interviews Confirmed SWOT Confirmed Strategic Directions Drafted Final Strategic Plan ▪ 3 Outcomes ▪ ▪ ▪ 4 ▪ ▪ ▪ Focus Groups with Regional Staff Survey Steering Committee Meeting ▪ ▪ ▪ 5 ▪ Board Retreat #2 ▪ ▪ ▪ 6 ▪ 5 Final Report ▪ A fundamental component of the OSN strategic planning process was stakeholder engagement. Stakeholders were consulted at each phase using the most appropriate method. Effective Stakeholder engagement requires tailoring the engagement method to the group. The OSN used different mechanisms to engage several audiences during the course of its planning process. (Figure 1) Figure 1: Stakeholder Engagement A key feature of OSN’s strategic planning process was an iterative approach. Information gleaned at the end of each Phase was used to inform the activities and dialogue at each subsequent phase. This enabled focused discussion and planning. Importantly, it enabled preliminary opportunities for investment to be ‘tested’ with stakeholder audiences through a survey and focus groups. 6 Advice from Stakeholders Leveraging Strengths...Capitalizing on Opportunities Throughout the consultations, stakeholders provided very clear messages about the role that OSN should play and where a commitment of time and energy might be required for the Network to evolve. These messages were categorized into Strengths, Weaknesses, Opportunities and Threats (SWOT) Results of the SWOT clearly indicated strengths in ‘soft’ power and influence, as well as in the solid reputation that OSN has within the healthcare industry. Additionally, there was recognition that OSN would be well-served to continue to leverage partnerships and strong communication to increase its effectiveness. The full SWOT – which reflects direct feedback from stakeholders – is presented in Table 2. Table 2: SWOT Analysis Strengths • Small workforce allows for flexibility • Strong leadership focused on stakeholder engagement • Upholding best practices and evaluation across the province • Collaborative approach to stroke strategy • Dedicated/passionate group of individuals all galvanized towards the same goals • Capacity for outreach is achieved through partnerships • Lack of formal authority over stakeholders has led to strong command of 'soft power' and influence • Facilitator of knowledge translation (Ministry/stakeholders/public) • Strong advocate for stroke prevention, treatment & rehabilitation • Good reputation (especially outside Ontario) and project management Weaknesses • Small workforce limits strategic thinking and places organization in a ‘reactive’ mode • Communication strategy largely undeveloped, the absence of which may lead to potential ‘dilution’ of the impact of messages • Stakeholder base largely dispersed, geographically and philosophically creates logistical challenges • Lack of public and stakeholders’ understanding/awareness of OSN’s successes and history, meaning that OSN’s accomplishments are attributed to others • Only able to compel others to a certain degree of action/influence; lack of formal authority • Need for clarity between OSN and OSS roles Opportunities • Aging population creates an opportunity to heighten OSN’s vital role within the healthcare sector • Gaps in practice; healthcare system is not truly a ‘system,’ which creates an opportunity for OSN to lead/shape system • Single entity for knowledge management in stroke strategy does not exist – opens up opportunity for OSN to share lessons learned on successful integration with other networks • Alignment with Integration, Chronic Disease Management central to LHIN and MOHLTC agendas • Heightened era of accountability - necessitates development of novel methods of monitoring, evaluation and measuring performance • Leadership position of OSN as Canadian Stroke Network (CSN) is sunsetting in 2013 7 Threats • Unpredictability and variability of financial support – impacts effective planning and execution, compromises stability and impacts capacity • Competition for funding among health organizations • Stroke is less visible than other diseases (e.g. Cancer) • Dispersed Leadership Model; • Staff turnover at district and regional level impacts efficiency and effectiveness • Access to system-wide data is limited • Areas of Provincial priority may change in light of pending election • Lack of alignment among disease entities challenges collaboration As part of the consultation process, stakeholders were asked to provide input on what OSN should Start Stop and Continue to achieve its vision of Fewer Strokes, Better Outcomes. Notably, advice provided to the OSN indicated that the Network should intentionally differentiate its role from that of peer organizations, strengthen system accountability and build the OSN’s visibility as a credible advisor and a ‘hub’ for knowledge exchange. Figure 2 presents an overview of stakeholder advice: Figure 2: An overview of stakeholder perspectives and advice on, what OSN should START, STOP and CONTINUE OSN should START... OSN should STOP... OSN should CONTINUE... • Differentiating OSN’s role • Clarifying and communicating the role of the OSN in relation to other players in stroke care • Clarifying OSN’s influence and authority in upholding accountability for performance • Making OSN’s research and contribution more visible to the system • Building upon unique area of expertise to demonstrate value-add • Raising the bar within the network • Promoting consistent oversight of and training in stroke care • Pushing for the uptake of Best Practices • Supporting stroke rehabilitation and other strategic areas of stroke care through focused education, data collection and system review • Undertaking a high impact research program, using partnerships • Strengthening system accountability • Strengthening communication among stakeholders across Ontario • Modeling accountability structure and goals (in a manner consistent with other successful organizations) • Duplicating activities with those of other organizations • Communicating in a fragmented way • Presenting data without actionable conclusions and recommendations • Pursuing initiatives with a provincial focus, e.g. Stroke Reference Group, Integrated Vascular Strategy, Stroke Rehab, Public Health and Health Promoting efforts, etc. • Developing connections to public health and other diseases • Advocating for stroke, including for increased resources, public awareness, etc. • Coordinating and supporting regions in their delivery of stroke care, including strengthening links among Regional Stroke Steering Committee chairs across Ontario and the OSN Board • Supporting regions to enhance local engagement with healthy lifestyle initiatives and prevention • Developing the OSN website as a knowledge ‘hub’ • Exploring innovative partnerships, maturing relationships and deciding when it is more effective and timely to work solo • Acting and building visibility as a credible advisor in giving direction and driving initiatives in the system • Continuing to influence and build relationships at Ministries and LHIN levels to support greater accountability for the stroke system, such as evaluation and report cards Process to Identify Evaluation Criteria & Strategic Directions The Wisdom of Evaluation Criteria Prior to and during each Retreat, Board members and the Senior Leadership Team identified evaluation criteria to guide the selection of OSN’s Strategic Directions for 2011-2016 (Appendix A). Recognizing that the OSN does not have the capacity to engage in all potential opportunities, the criteria were used to assess all opportunities suggested in the stakeholder consultations which included interviews, focus groups and OSN Board and staff meetings (Table 2 and Figure 2). The criteria were also used to make objective decisions about strategic choices between equally attractive opportunities. 8 An Inspired Future for the Ontario Stroke Network OSN will focus on two Strategic Directions from 2011-2016: The OSN will be a: Credible leader, strategic partner and effective advocate for fewer strokes and better outcomes The “go-to” advisor on stroke The perfect partner A clear communicator in messaging on stroke care and the OSN brand A model network and a model of integration Catalyst to drive for excellence in stroke care and vascular health* Adoption of best practice Continuous improvement Best Practice Innovations Strategic partnering Goals that address gaps Strategic research Driving Accountability * The term "vascular" is defined as all forms of vascular and related diseases, encompassing heart disease, stroke, and diseases of other major blood vessels (Joint Statement of Commitment, Toward an Integrated Vascular Health Strategy for Ontario, July 23, 2010). Four Core Enablers will support the organization in working towards these directions. Core Enablers: Evaluation: Applying Evidence to Action Strategic/Meaningful Collaboration: Harnessing the Power of Partnerships Powerful & Visible Communications: Becoming the ‘Voice’ of the system of Stroke Care and Prevention Focused Innovation & Knowledge Translation (KT): Becoming a ‘Hub’ for New Knowledge and Information Exchange 9 A snapshot of the Strategic Directions and Implementation Priorities is presented below. The Core Enablers and Recommended Key Deliverables are presented in Appendix B. OSN’s Inspired Future 2011-2016 10 In Ontario, there are 20,000 strokes per year; stroke is the leading cause of adult disability and the third leading cause of death. After age 55, the risk of stroke doubles every 10 years. A stroke survivor has a 20% chance of having another stroke within 2 years. Towards Our Inspired Future: Next Steps for OSN The OSN’s Strategic Plan – which includes Strategic Directions and Implementation Priorities – sets out a roadmap for an inspired future. The organization is well positioned to achieve ‘fewer strokes and better outcomes’ and provide a value-added leadership role within the stroke system and integrated healthcare environment. The OSN Board and staff are committed to operationalising the strategic directions and implementation priorities using well-defined key deliverables. The OSN will confirm these deliverables and ensure there is continuity between the OSN’s previous action plan and the actions required to achieve the OSN’s strategic plan. To ensure successful implementation of the plan, the OSN Board is committed to monitoring progress and continuously confirming the value of the priorities and deliverables for achieving our vision. 11 Appendix A: Evaluation Criteria Key Evaluation Criteria Supports the OSN Mission • '…to provide provincial leadership and planning for the Ontario Stroke System by measuring performance, partnering to achieve best practices and creating innovations for stroke prevention, care, recovery and reintegration…' Supports the OSN Vision • 'Fewer Strokes. Better Outcomes' Supports the OSN Values • Equity & Comprehensiveness • Accountability & Integrity • Transparency & Engagement • Learning & Performance Improvement • Leadership & Innovation Additional Criteria Confirmed by the Board during Retreats Supports/strengthens a system of care • Promotes sustainability • Addresses gaps in the continuum of care • Maximizes capacity to provide care • Improves accessibility • Creates a culture receptive to research that improves the future of care • Creates alignment amongst providers in the system of care • Enables knowledge translation • Advances best/leading practices • Improves integration Supports innovation, knowledge translation, and research Acknowledges government priorities (proactive, patient-focused, and with particular attention to Ministry of Health and Long-Term Care and Ministry of Health Promotion and Sport) Measurable • Quantifiable progress towards goals Raises the bar for stroke prevention and care 12 Appendix B: The 2011-2016 Strategic Plan Strategic Direction 1: Credible leader, strategic partner and effective advocate for fewer strokes and better outcomes Core Enablers & Recommended Key Deliverables Implementation Priorities ▪ Articulate the impact of OSN as uniquely contributing to fewer strokes, better outcomes Evaluation Strategic/Meaningful Collaboration Powerful & Visible Communications Focused Innovation & KT ▪ Incorporate data and evidence to demonstrate the impact of OSN’s efforts Contribute our data/evaluation results to inform system advancements and shape Identify areas where OSN can uniquely contribute (clarify roles; avoid duplication, increase synergies, etc) Mine evaluation data & track impact/benefit/value ▪ Identify partners with/through whom the message/impact of the OSN can be articulated (e.g. article in Longwoods, LHIN websites, etc) ▪ Enhance the OSN website so that it becomes ‘the’ ▪ Conduct annual environmental scan to remain current on leading practices across Canada and from other developed nations Identify metrics that can be used to monitor and measure impact and efficacy of communications ▪ Identify partners that can support OSN’s communications expertise requirements Strengthen working relationship with a focus on a strong coalition (e.g. HSFO, CCN, IVHS) ▪ Implement communications plan ▪ Implement stakeholder relations plan ▪ Develop 5 policy papers (1 per year), green/white ▪ Profile OSN as a network model by developing policy papers on the value of networks and dispersed leadership models Conduct a gap analysis of current vs required (as articulated in skills and competencies needed) Identify 3-5 high impact partnerships to be nurtured over the next 3-5 years Develop highly engaged partnerships ▪ Identify partners with/through whom the ▪ Identify partners with/through whom innovation and knowledge translation can be made possible ▪ ▪ ▪ ▪ ▪ Develop a communications and stakeholder relations plan to ensure sustainability and growth of the OSN and OSS ▪ Develop a partnership plan ▪ ▪ ▪ Identify skills and competencies required to support the work of OSN and which are not available in-house (i.e. only available through partnerships or collaboration) Develop a listing of current partners ▪ ▪ ▪ hub for information and support on stroke care papers that will support the recognition of OSN as the ‘go to’ agency for stroke care message/impact of the OSN can be articulated (e.g. article in Longwoods, LHIN websites, etc) Strategic Direction 2: Catalyst to drive excellence in stroke care and vascular health* Core Enablers & Recommended Key Deliverables Implementation Priorities • Identify and address areas of greatest variation and gaps across the province Evaluation Strategic/Meaningful Collaboration Powerful & Visible Communications Focused Innovation & KT • • ▪ Leverage traditional partners (CIHI;ICES;CSN;HQONT;LHINS;MOHLTC) to identify gaps and mine data Identify non-traditional partners (e.g. Culturally-specific populations) to address gaps in care and service Leverage well-known partners to support the development of the vascular health blueprint • Develop intentional and timely publications to raise awareness on variation in care and gaps across the Province; leverage conventional publications models • Drive focus and KT through regional & provincial maps e.g. paediatric stroke • Strengthen and heighten communications with LHINs, MOHLTC and MOPHS to raise awareness on the vascular blueprint and generate a ‘call to action’ • Promote an integrated model of service through current OSN partners and Regional leads Identify novel partnerships that would best support promotion of best practices in a comprehensive way • Promote the report card through novel partnerships and vehicles (e.g. OHA) • Support and implement CQI to drive uptake of best practices Identify, develop and enable a platform for new discovery & clinical trials Develop feasible, accessible data sets Use and evolve current evaluation data/resources ▪ • • Play a leadership role in developing a vascular health blueprint, inclusive of brain health • Refine evaluation tools and processes to promote best practices • • • • • ▪ Further develop report card Identify mechanisms to optimally utilize point-ofcare tools Leverage data to demonstrate the relationship of stroke programs to improved outcomes Leverage evaluation and evidence to drive research • ▪ • Develop a formal Stroke Research Community of • Develop a strategic research program to foster Practice that connects like-minded professionals and new knowledge in research, inform best practice also connects research to evaluation and facilitate use of best practice • Explore working with partners to host Communities of Practice Summit for Stroke Research to foster interest and advocacy for stroke research in areas of greatest need * The term "vascular" is defined as all forms of vascular and related diseases, encompassing heart disease, stroke, and diseases of other major blood vessels (Joint Statement of Commitment, Toward an Integrated Vascular Health Strategy for Ontario, July 23, 2010). Fund strategic research to address gaps • Identify common indicator set (to reduce duplication) Complete the business case/rationale for OSN’s strategy on vascular and brain health Identify partners that can support research and evaluation • Abbreviations: CSN – Canadian Stroke Network; CCN – Cardiac Care Network; CIHI – Canadian Institute for Health Information; CQI – Canadian Quality Initiative; HQONT –Health Quality Ontario ; HSFO – Heart & Stroke Foundation of Ontario; ICES – Institute of Clinical Evaluative Services; IVHS- Integrated Vascular Health Strategy KT – Knowledge Translation; LHIN – Local Health Integration Network; MoHLTC – Ministry of Health and Long-Term Care; MoHPS – Ministry of Health Promotion & Sport; OHA – Ontario Health Association; OSN – Ontario Stroke Network; OSS – Ontario Stroke System; RFP –Request for Proposal ; SWOT – Strength, Weaknesses, Opportunities and Threats; Ontario Stroke Network 2011-2016 OSN Strategic Plan
© Copyright 2026 Paperzz