OEMA MINUTES
EXECUTIVE BOARD MEETING
June 14, 2016
Shawnee, Oklahoma
10:00 a.m.
1. President Roger Jolliff called the meeting to order at 10:02 a.m. Members present: Roger Jolliff, Paula
Cain, Tim Craighton, Ernie Willis, Don Lynch, David Ball, Steve Loftis, Keith Shadden, Skip
Wilkerson, Glynadee Edwards, Gerald Woommavouah, Keli Cain, Jimi Layman
2. A motion to approve the May meeting minutes was made by Glynadee Edwards and seconded by Steve
Loftis. Motion passed.
3. President’s minute: With conference coming and a guest on the agenda, we will move forward. Chief
Driskell took the floor at this time.
Chief Ray Driskell introduced himself as a member of the new Incident Management Advisory
Committee that falls under the direction of DPS. Chief Driskell wanted to resolve some of the issues
that had surfaced as the result of earlier IMT activations. As he explained it, a plan for IMT response
was in place but lacked authority. This committee provides the authority. That this point in the
discussion, he asked about problems that had occurred in the past when IMT members responded to
events. Board members provided a number of examples, among them lack of knowledge of the program
by team members and lack of understanding of the program by EMs. Of special importance are how
teams are requested, what their duties are and if this is or is not a paid service. Other problems
mentioned included communication issues and the cost of equipment and teams that arrive and try to
take charge.
Chief Driskell said that all these things would be studied for ways to improve. He added that an All
Hazards Winter Workshop was to be held in OKC, and that additional info would be available later. He
also stated that his position on the committee is to represent the fire service only. The Board
recommended these issues be resolved and put in writing to distribute across the state and each time a
team is activated.
4. Subcommittee Reports
a. Financial Report: A Financial Report was presented by Glynadee Edwards. Two payments
were made leaving the current balance is $88,700.74. Roger reported that the donation check for
the Burn Camp was delivered to Scotty Stokes. A motion to approve the Financial Report was
made by Tim Craighton and seconded by Don Lynch. The motion passed.
b. Committee reports:
Legislative: Cain reported that HR4945 had been introduced into US Congress. By Bridenstine
of Oklahoma, a portion of which includes privatizing weather services currently provided by the
NWS. Cain said this is very concerning and she will be doing more research.
Training: Keith Shadden said that locations for the Sunday Training Day have been identified
in Moore & Norman.
Communication: No report was available but Ernie Willis announced that SEMA3 crossband
repeaters were being installed very soon in Seminole & Ada.
Certification: The new form is now on the website.
Membership: Invoices for OEMA membership 2016 were sent via email on Friday, June 10th.
Social Media: The OEMA website is back online.
c. Area Vice Presidents reports:
Southwest:
Continue to experience flooding in various parts of the area. Has been difficult.
Southeast:
Our next meeting will be held in Coalgate. Our new Area Coordinator is
Durwood Cook. Our workshop is in Ardmore next week.
Northeast:
Workshop is June 13-15 at Western Hills. Chuck is supposed to contact us with
registration info today.
Central:
Had a great turn-out of 40+ at last meeting with Rick Smith as speaker. Next
meeting is 6.16.16 at the RMAC.
Northwest:
Had successful workshop with good attendance, especially the Vance Tour.
5. Old Business:
--Don Lynch provided information on items needed for vendor area displays including
2-3 tabletop retractor banners at up to $435
1 tabletop display at $899
1-2 convertible table throws at up to $398
Don said his Deputy can create some graphics for the displays. He will check on so questions about
purchasing multiples. Also need to confirm serving popcorn at these events.
6. New Business:
--Addressing the topic of NE Area VP, Jolliff explained that Gerald Woommavouah resigned the
position when he was longer employed as an EM. At that time, Jolliff appointed Alternate VP Tim
Craighton to fill the position. When Woommavouah was later hired in another EM position, the question
came up as to how this should be handled. Parliamentarian Keith Shadden did in-depth review of the
OEMA bylaws and determined that Craighton will remain in the VP position until the OEMA business
meeting in August. The Alternate VP position has no method to be filled other than election at the
business meeting.
--Fire Chief Ray Driskell see above
7. Miscellaneous Discussion
--ITEMC Summit was well attended and enjoyed. Will be held in Catoosa next year.
--IAEM Conference will be held in Savannah Georgia October 14-19.
--Incident Management Conference will be held in December in downtown OKC.
--Long Term Recovery class will be held in Tulsa June 21-22.
--The ITMC Conference will be held June 7-9 in Durant Oklahoma.
--Tornado Summit is scheduled for February 13-15. Program suggestions should go to Keli Cain.
--David Ball recommended Kevin Kloesel’s Lightning program, saying it would be a good program for
EM to adopt.
--Ball also brought up a tracking issue that exists with OEMA projectors & screens. Ball provided an
example of a form to be used to manage the location of these OEMA assets. Board will follow up on
this.
--Phone conference with OEM is scheduled for June 22 at 1:30 pm.
8. Next meeting will be held July 12 in Guymon.
9. There being no further business a motion to adjourn was made by Tim Craighton & seconded by Don
Lynch at 11:53 am. The motion passed.
At 12:28 pm the Board reconvened to discuss conference plans. Keli Cain and Jimi Layman were in attendance.
I.
II.
III.
Training Day is all set for conference. Keli Cain said she still needed course description and bios.
General Session agenda is complete although some adjustments may be required. Don Lynch asked why
Dr. Hall had both a general session slot and a breakout. It was decided that the breakout would be
sufficient.
Breakout schedule is complete also with a few tweaks. Still trying to confirm drone speaker from FFA
IV.
V.
VI.
32 vendors are signed up with 3 sponsors. A motion to approve accepting conference signage from CDL
Electric in lieu of cash for a sponsorship was made by Tim Craighton & seconded by Skip Wilkerson.
Motion passed. Heath will make another contact with potential vendors & sponsors. Keli Cain, Jimi
Layman & Debra Wagner will continue to work on Vendor Reception. Heath mentioned that his
assistant Brandon has a sound system that can be used to make announcements during conference and at
the banquet. This will be very helpful.
A motion to approve the purchase of Yeti cups for member gifts was made by Tim Craighton &
seconded by Don Lynch. The motion passed. The cups will be ordered.
Central Area will be responsible for Banquet set-up this year. We need to have a signed contract for use
of the building on file. Debra said she will work on this.
VII.
Four award nominations have been received, including 3 for Paid Director and 1 for Good
Neighbor.
VIII.
IX.
Debra said she would be sending out the organizational chart for board members & monitors.
–Coins. Designs were viewed, Heath will move forward.
--Name badges are still promised. Some clarifications needed include which layout will be used for
badges, will new member badges be printed on site and how many printers will be available.
At this time the conference meeting was adjourned.