Positive Pay
User Guide
Table of Contents
Accessing Positive Pay…………………………………... 3-4
Uploading Files ……………………………………............. 5
Manual Entry ……………………………………………. 6-8
Fixed Position File
Fixed Position File Upload Set Up …...................... 9-10
Fixed Position File Upload ………………………..11-13
CSV File
CSV File Upload Set Up …......................................14-15
CSV File Creation …………………………………16-17
CSV File Upload ……………………………...........18-20
Exception Item Processing …………………………......21-22
Accessing Positive Pay
1. Once you have successfully logged into e-banking, click on the
CASH MANAGEMENT tab.
2. Click on ARP from the tool bar.
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3. The POS PAY tab contains the following sub-menus:
a. ARP POSPAY – This list will contain exception items that have
cleared and now await your decision to pay or return. This tab
only appears if there are exception items that need to be worked.
b. Download – This menu will guide you through the process of
downloading your account reconciliation file only if you have
applied for account reconciliation.
c. Upload – This menu will guide you through the process of either
uploading your check file to the bank or manually entering your
list of checks to be uploaded.
d. Edit Upload Format – This menu allows you to set up the default
format for fixed position and CSV formatted files. Any updates
or changes to the fixed file format must also be communicated to the
bank prior to uploading files.
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Uploading Files
3. Click on Upload to upload a new file.
4. Manual Upload
a. Click on Upload file to select Account number
b. Click on Type and select Manual Entry
5. Fixed Position
a. Click on Upload file for to select Account number
b. Click on Type and select Fixed Position
c. Click on Browse to find and select file to be uploaded
d. Click on Upload
6. CSV
a. Click on Upload file for to select Account number
b. Click on Type and select CSV
c. Click on Browse to find and select file to be uploaded
d. Click on Upload
Note: Acceptable file format for uploads are Text
(.txt) and Comma Separated Value (CSV)
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Manual Entry
1. Click on Upload File Type and select Manual Entry
2. Select Account that you will be entering items for
NOTE: You have the ability to change accounts by clicking on the Upload File for drop-down
menu
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3. Enter the issued check information
a. Check Number (required)
b. Date Issued (required)
c. Check Amount (required)
d. Payee (optional)
4. Click on Upload when you have completed entering your list of
checks(Each Page holds 11 entries)
5. The following screen displays and refreshes automatically every 30
seconds otherwise it can be manually refreshed by selecting
“Refresh List”
6. Once the file status reaches 100%, the View Details option will
appear. Click on View Details.
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7. Final review before uploading to bank. If data entry is correct,
then click on Approval otherwise select Cancel.
8. Acknowledgement of successful file transmission.
6
Fixed Position File Set Up
1. Click on Edit Upload format and select Fixed Position
a. Indicate Beginning and Ending Positions for Field Types that
will be used.
b. Required Field Types
Account Number
Item Number (Check Number)
Item Amount (Check Amount)
Issue Date (Date Format must also be selected)
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2. Once all field position have been completed click on Save
Note: Any updates or changes to Fixed Position format must be communicated to the bank
prior to uploading files
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Fixed Position File Upload
1. Fixed Position
a. Click on Upload file for to select Account Number
b. Click on Upload File Type and select Fixed Position
c. Click on Select File to find and select file to be uploaded
d. Click on Upload
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2. The following screen displays and refreshes automatically every 30
seconds otherwise it can be manually refreshed by selecting
Refresh List.
3. Once the file status reaches 100%, the View Details option will
appear. Click on View Details.
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4. Final review before uploading to bank. If data entry is correct,
then click on Approval otherwise select Cancel.
5. Acknowledgement of successful file transmission.
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CSV File Upload Set Up
1. Click on Edit Upload Format and select CSV.
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2. Select the column position for each field type by using the drop
down menus. Leave any fields that are not used blank.
3. Required Field Types.
Account Number
Item Number (Check Number)
Item Amount (Check Amount)
Issue Date
4. Select Save when all fields have been completed.
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CSV File Creation
1.
2.
3.
4.
Open a new excel document.
Right click on a cell and click on format cells.
Click on custom.
In the “Type” field, type in the number of positions you need with
0’s for the numeric fields. For example, the account number field
should be 12 positions long so you should type 000000000000 and
then click OK.
5. Continue until all of the fields are complete.
Note: The account number, date, check number, dollar amount and
payee fields can be in any order that you designate.
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6. Save as a CSV File
7. The following messages display:
• Select OK
8. Select Yes
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CSV File Upload
1. Select Upload
a. Click on Upload file for to select Account number
b. Click on File Type and select CSV file
c. Click on Browse to find and select file to be uploaded
d. Click on Upload
2. The following screen displays and refreshes automatically every 30
seconds otherwise it can be manually refreshed by selecting
Refresh list.
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3. Once the file status reaches 100%, the View Details option will
appear. Click on View Details.
4. Final review before uploading to bank. If data entry is correct,
then click on Approval otherwise select Cancel.
5. Acknowledgement of successful file transmission.
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EXCEPTION ITEM PROCESSING
1.
2.
3.
4.
Log into e-banking.
Click on Cash Management tab.
Select ARP
Listed will be your exception items that have cleared; such as
a. Checks that have not been issued.
b. Checks that have already been paid.
c. Amount that does not match.
d. Stop payment items.
e. Stale dated checks.
f. Voided checks.
5. Click on Details for the reason for the exception.
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6. Viewing an exception.
7. After reviewing the exception, enter your disposition for each
item. The system will automatically default to pay the item. If
you wish to return the item then ‘un-check’ the item so that the
check mark is removed. Once you have made your decision(s),
click on Submit.
8. After you have successfully submitted your decisions you will
receive an acknowledgement.
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