Company Logo
Board Meeting
MM/DD/YYYY
Agenda
• CEO Overview (5 minutes)
• Financial Update (X minutes)
•
– Review of P&L and Balance Sheet – Questions
– Review of Model Forecast
– Changes is Key Metrics and Assumptions
Organizational Update (X minutes)
– Organizational Chart Update
– Team Updates/new hires
– Compensation Plans
• Sales and Marketing (x minutes)
– What’s working and what’s not working
– Sales Pipeline
– Changes in Strategy
• Product Roadmap (x minutes)
•
– Functionality: Value/Cost Grid
– New Release Drop Schedule
Official Business (5 minutes)
– Approve Previous Minutes
– Items Requiring Board Approval
– Schedule next board meeting
CEO - State of the Union Overview
Highlights
• Highlight 1
• Highlight 2
• Highlight 3
Company Needs
• Need 1
• Need 2
• Need 3
Challenges
• Challenge 1
• Challenge 2
• Challenge 3
Finances Update
• Major/Unusual Expenses
• Financial Update
– Review of P&L and Balance Sheet – Questions
– Review of Model Forecast
•
•
•
•
Forecast
Key Metrics
Updates to Key Assumptions
Future Funding Needs
Financial Update
2. Make note of any
assumptions that have
been updated based on
actual new data points.
1. Over right formulas in
previous month with realized
numbers. Change color
actuals.
3. Point out any inflection points
in your forecast where major
changes occur.
Key Performance Indicators
Example 1
# Of
Communities
Implemented
20
175
Avg. total homes per community
# homes that joined
network
Offers Presented to Home Owners
Offers Accepted by Home
Owners
Avg. Price of an
Offer
75%
36,225
1,630
$100
Example 2
• Marketing Spend = $500
• Inquiries from Leads = 5
• CAC from marketing= $100
Organizational Update
•
•
•
•
•
Changes in Org Chart
Changes is Job Descriptions
New Hires/Terminations
Compensation Plans
Hiring Needs
Organizational Chart
CEO
COO
Just Hired
New VP Sales
Just Hired CTO
Fired
Salesperson 1
• Current Organization Structure
Looking for
New CIO
Sales and Marketing
– Sales Metrics/Pipeline
– Cost of Customer Acquisition
– Sales Cycle
– What’s working and what’s not working
– Business Development Opportunities
– Changes in Strategy
– What we need help with
Sales KPI’s
Chart Title
6
5
4
3
2
1
0
Category 1
Category 2
Series 1
Category 3
Series 2
Series 3
Category 4
Product Roadmap
Function/Feature
Priority
Market Value
R&D Cost
(Dev Hour)
Export feature of financial data
in our system
1
QuickBooks customers
would be able to input
our data
25
MailChip integration to
automate our email process
2
Would enable us to
market our tool as a lead
generation engine
240
Etc.
3
4
Board Business
•
•
•
•
•
Any votes that need to be cast?
Approve minutes from last board meeting
Stock options that need to be granted?
Any plans for additional financing
Etc.
Proper Structure for Stock Option
Proposal
• Employee/Advisor Name
Number of
Options (i.e.
20,000)
% of the company
that represents
(i.e. 1.2%)
% of the stock
option pool that
represents
% of stock option
pool still
remaining
Vesting Schedule
(i.e. 4 year vesting, 1 year cliff, monthly vesting
after 1 year)
Question
•
•
•
•
•
New Business?
Review Deliverables/Action Items
Tabled Items
Set date/location of next board meeting
Motion of Adjurn