Mastering
Your
Data
Center
Move
Steps to a Successful Project PRESENTERS:
Dean Evans and Art Dooling Introduc;ons
Dean
Evans:
Director
of
the
Empower
prac;ce
at
Align
  15+ years of experience in technology and business opera?ons.   Specialist helping IT organiza?ons align strategic business goals with IT ini?a?ves.   Currently leading a three‐year data center ra?onaliza?on & op?miza?on project for Fortune 1000 firm. Art
Dooling:
Data
Center
Migra;on
Prac;ce
Leader
  20+ years of experience leading large‐scale data center reloca?ons.   For the past 5 years his teams have managed the reloca?on of 20,000+ servers & IT assets with a 100% success rate. Empower
Integrate
Premier
Global
Provider
of
Informa;on
Technology
Solu;ons
The Relocate practice has been
at the core of our business for over 20 years Relocate
Manage
Agenda
Mastering
your
Data
Center
Move
  Introduc?ons  
 
 
 
 
STEP
ONE:
Strategy STEP
TWO:
Plan STEP
THREE:
Design and Build STEP
FOUR:
Migrate, Move and Fill STEP
FIVE:
Manage   Wrap‐up and Q&A Align
Insight
Reloca;ng
a
Data
Center
can
be
a
career
defining
[or
ending]
project. STEP
1:
STRATEGY
Analyze,
understand,
determine STEP
1:
Strategy
 Moving a data center impacts every aspect of your business and has a long lifecycle.  Business and IT Objec?ves must be aligned.  A data center move is an opportunity to drive costs out of your environment and maximize ROI.  Data center is the heart of the IT opera?on and a new build should underpin the overall IT strategy.  Assess what you have, where it is, why you have it and how it’s relevant. STEP
1:
TAKEAWAY
POINTS
 Inventory & assessment are cri?cal for seVng strategy.  Business goals can change throughout the long lifecycle of your project, con?nue to review them against your IT strategy.  Opportunity to lay the founda?on for a broader IT op?miza?on.  Establish post‐move objec?ves and metrics. Align
Insight:
Spend enough ?me to understand how your strategy meets your business requirements STEP
2:
PLAN
Plan
with
the
end
in
mind STEP
2:
Plan
 Understand what equipment will move, what’s legacy, what will need an upgrade, and what can be virtualized.  Develop a collabora?ve team; gain commitment from stakeholders, experts, etc.  Plans need milestones. Keep a roadmap.  Prepare and be flexible for the unexpected. Governance
Program
Methodology
–
Key
Phases
Governance
Line
and
Informa;on
Packages
Ini;a;on
Pack
Scope
Pack
PMI
Peer
Review
Phases
Risk
Review
Ini;ate
Requirement
Defini;on
Assess
Needs
• 
• 
• 
• 
Business need Feasibility Strategic alignment Scope defini?on Op;ons
Pack
Risk
Review
Analyze
Gate
Op;ons
and
Approval
Select
Op;on
Or
Reject
Project
•  Op?ons review •  Selec?on op?on •  Authorize for detail plan Es;mate
&
Approvals
Pack
Risk
Updates
Plan
Gate
Final
Scope
and
Plans
Gate
Implement
Progress
&
Reviews
• 
• 
• 
• 
Opera;ons
Pack
Post‐Project
Review
Peer
Review
Implement
Approvals
•  Finalize project scope, cost and schedule •  Project sanc?on Comple;on
Pack
Close
Gate
Handover
Gate
Commence
Opera;ons
•  Handover checklists Mobilize project teams •  Steady state opera?ons Install management •  Post project review Commit spend Award contracts and assign Comple;on
internal staff •  Commission •  Test •  Migra?on •  Cut‐over STEP
2:
TAKEAWAY
POINTS
 Know where you are, and plan to where you want to be.  Understand your gaps and pain points.  Assemble the right players and partners.  Manage the flow of informa?on and involve stakeholders through a single program.  Document the decision process and ensure that it is auditable. Align
Insight:
Set up measurable expecta?ons for the en?re project against the current data center TCO and avoid finger‐poin?ng later. STEP
3:
DESIGN
AND
BUILD
Addressing
today,
while
planning
for
tomorrow STEP
3:
Design
and
Build
 A proper design requires knowing what you have today.  Reduce costs through smart design.  Right‐size power, cooling, switches, media to your needs.  Opportunity to op?mize your overall IT.  Sec?onalize and Quaran?ne legacy.  The impact of infrastructure and cabling.  Use of tools will monitor your success. STEP
3:
TAKEAWAY
POINTS
 Understand what you have, where it’s going and how to it keeps with the overall strategy.  Ensure familiarity – solicit, understand and remedy the challenges of your in‐house team.  Green IT; good for the environment and the budget.  Make sure you’re educated or partnered with an expert. Align
Insight:
Allocate space in the new data center for legacy technology to repurpose in the future. STEP
4:
MIGRATE,
MOVE
AND
FILL
Ready…Set…Fill! STEP
4:
Migrate,
Move
and
Fill
 Keep your inventory current ‐  Informa?on Sources ‐  Change Management  Run ‘staged’ events to reduce risk ‐  Cri?cal Requirements  Prepara?on is key to saving ?me  Process, People, Tools ‐  Communica?ons STEP
4:
Migrate,
Move
and
Fill
Process
 Establish a repeatable, defined process. People
 Partner with experts.  Engage your internal resources – their insight is invaluable. App Owners/Primary Contacts Central
Repository
Secure User Access Network Connec?vity Applica?ons SAN Move
and
Migra;on
Tool
Dependencies Model / SN / Asset Tag Loca?on – Cabinet / ‘U’ height Scheduling
Maintains all move cycles No;fica;ons
Over Communicate Immediate Excep?ons Repor;ng
Divided for Disciplines Patching schedules, etc. STEP
4:
TAKEAWAY
POINTS
 Use a consistent process and apply it to every asset and move.  Partner with experts to amplify your internal staff.  Use the right tools to get the job done.  Be prepared to handle the challenges of moving legacy equipment into your new environment.  Be prepare for the unexpected. Align
Insight:
Create specific tasks at specific ?mes. Reduce risk with your process. STEP
5:
MANAGE
Support,
maintain
&
transform
STEP
5:
Manage
–
Mastering
Your
Move
 Review the move against your business and IT objec?ves; maximize the efficiency.  A new data center is a new beginning; maintain currency of asset inventory.  Leverage tools to ac?vely control assets, power consump?on, capacity, cooling, and the data center landscape.  Manage to established metrics and leverage for con?nuous improvement.  Maintain compliance & regulatory requirements. STEP
5:
TAKEAWAY
POINTS
 You’ve got an excellent insight into your environment – don’t lose it post move!  Leverage the data and tools from your move to ac?vely track and manage your new environment.  Measure and communicate your success to upper management. Align
Insight:
If you’ve mastered your move, you can measure your success against ini?al expecta?ons and communicate it. RECAP
Did
You
Master
The
Move?
Strategy:
Take
the
;me
Plan:
Set
measureable
milestones
Design:
Learn
what
you
have
Migrate,
Move,
and
Fill:
Focus!
Manage:
Proac;ve
Thank
You
For
further
ques;ons
please
see
us
at
Booth
#26