NQUTHU LOCAL
MUNICIPALITY
NQUTHU HERITAGE STRATEGY
TERMS OF REFERENCE
NQUTHU HERITAGE STRATEGY TERMS OF REFERENCE
1. BACKGROUND
Nquthu is one of the municipalities falling within the battlefield route, a popular tourism route.
Within the municipal area is the Isandlwana, the only place in the history of the Zulu people
where the Cetshwayo’s warriors defeated the English army. Secondly the popular Blood River
where there was a Zulu war, which is also situated in this Municipality. Thirdly Nquthu is the
only place in Zululand where an existence and complementary practice of two integrated
cultures which are Southern Sotho and the original Zulu cultures, while Eqhudeni enjoys a
Mediterranean climate on the other hand Mangeni waterfall provides tourists with a natural
waterfall. There are also bushman paintings scattered in different rocky areas within the
municipal area
2. CONTEXT
The pride of the nation lies in the degree to which cherishes and embraces it cultural heritage.
Different clans adopt varying styles of celebrating their culture and honoring their heritage
developed and preserved over years. As culture is by definition static-dynamic, heritage
accumulates over time and continues to gather momentum as long as a clan or nation lives. In a
way, the older aspect of culture constitutes the basic or foremost heritage. The culture that
develops the younger generations, undergoes transformation without disestablishing the basic
foundations of [belief, religion, language style, what to wear and how to adorn oneself, art,
Music, custom and rituals] a peoples’ philosophy and worldview. The foremost primary culture
is embellished by cultural practices that result from new experiences, practices and
acculturation.
The Nquthu Municipality is calling for service providers to submit proposals for developing a
heritage strategy for areas under its jurisdiction. Such a strategy seeks to maximize
opportunities that are presented by the rich heritage history of areas under the municipality. It
is also envisaged that such a strategy will translated into actionable programmes.
3. OBJECTIVE OF THE PROJECT
The following are the objective of the project:
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Providing a comprehensive picture of the heritage resources and opportunities that
exist in the area.
Identifying any other heritage wealth existing in the communities of Nquthu
Identifying existing threats to the optimum utilization of such resources
Identifying the strength and weakness of the municipality with regards to the overall
programme of the heritage and tourism
To ensure an alignment of heritage strategy with all relevant existing studies including
Local Economic Development Strategy,uMzinyathi heritage projects, Nquthu Economic
study, National and Provincial Development Plans, Nquthu/uMzinyathi Spatial
Development plans, Nquthu IDP etc.
Profiling of all traditional authorities in the municipal area of Nquthu in relation to their
common culture, historical background and heritage resources.
Outlining heritage component’s strategies for implementing the vision and mission of
the Nquthu Municipality alongside with roles and responsibilities
4. PROJECTS DELIVERABLES
The two main deliverables expected from this project are:
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A strategic plan document for the heritage programmes of the municipality
A comprehensive report listing the heritage resources and opportunities that exist
within the municipal area, including profiles of all traditional leaders in Nquthu
Municipal area in terms of culture, historical background and heritage resources
Implementation plan for the strategy
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5. PROJECT SCOPE AND ACTIVITIES
The project should identify and profile all areas of historical significance in the Nquthu area as
Income, Isandlwana, and their linkage with other surrounding areas such as eShiyana,
UMzinyathi, abaQulusi, Nkandla and others. It should also spell out how these can utilized for
purpose of promoting tourism and local economic development with a view to creating job
opportunities in the area.it will be developing such a strategy. This includes the various
traditional authorities within the jurisdiction of the municipality with an aim to profile their
history, culture and heritage.
Among the topics to be covered by the proposal are the following:
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Problem statement
Heritage development vision
Methodology
Action plan
Budget Breakdown
6. PRODUCT SPECIFICATION
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The written document generated should be prepared in MS Word format and printed on
the A4 paper or any specific mode that will be prescribed by Municipality during the
contract period
The final report to be also supplied on the CD in MS Word
Potential heritage resources should be mapped in the format that is compatible to GIS
instrument available in the municipality
Video storage will be option to specific information requirement such as performing art
(living heritage)
7. ROLES AND RESPONSIBILITIES OF THE SERVICE PROVIDER
The service provider will render but not limited the following services;
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To develop a comprehensive heritage strategy with implementation plan
To conduct both desktop and physical survey for proper compilation of the report
Source necessary skills for the development of the heritage strategy
Assist the municipality to secure more resources for the support of the project
Develop clear work programme for this project and present it to the municipality
Assist the municipality to establish a project steering committee psc which will be
responsible to monitor this project
To train the psc in order to be empowered to monitor the progression of the project
To compile progress reports in a format that will be suggested by service provider or
prescribed by the municipality and present such reports to the psc or the Council
To engage all necessary stakeholders including relevant government departments for
the smooth running of the project
To report on financial and non-financial matters to the psc or the council on monthly
basis or anytime as may be requested by the municipality
To prepare preliminary report of the project and present it to the psc or the council
To prepare a comprehensive closing report and make it be adopted by the Council at
the end of the contract
To prepare and provide all information in a specific format as will be prescribed by the
municipality
8. ROLES AND RESPONSIBILITIES OF THE MUNICIPALITY
The municipality is the custodian of the project therefore the municipality should or ensure:
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Appointment of the service provider in terms of SCM policy
Proper project monitoring and evaluation
Make necessary inputs and contribution to the projects
Ensure the compliance with all relevant pieces of legislation and other compliance
processes
Proper public participation
Approve the progress payments of the service provider
Ensure that all meetings for monitoring and for the steering committee are properly
convened
Approve all the stages of the project including the final or close out report
Adopt and implement Nquthu Heritage strategy
Manage the project
Account to all potential funders and the community with all funds used for this project
9. ROLES AND RESPONSIBILITES OF UMZINYATHI DISTRICT
MUNICIPALITY AND OTHER GOVERNMENT DEPARTMENTS
The district municipality and the province have a pivotal role to support municipality on
capacity and systems. It’s therefore recommended that uMzinyathi District Municipality and
Province should play such a role by performing the following:
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Support in the monitoring and evaluation of the project
Support in budget management
Support on reporting processes
Support during the implementation process of the plan
10. ANTICIPATED TIMEFRAME
It is anticipated that delivery of draft findings and recommendations at the local scale should be
received 6 months after the date of appointment. The project milestones should be determined
by agreement at project inception. Report backs should be directly to the PSC. A final report
should be submitted once comments are obtained from the municipality and the PSC
11. REQUIRED EXPERTISE
This contract will need highly qualified professionals in the field of research, project
management, history, culture and heritage. High academic qualification in the field of
history/culture/heritage/language will be highly recommended to properly and successfully
execute the contract. At least two references for the undertaken similar kind of exercise and
proven record (timely, effective and efficient delivery.
12. GENERAL
The selected service provider shall report to the Department of Planning and Economic
Development within the municipality. All information necessary for the project implementation
will be supplied by the contracting authority. It is expected that the project shall commence as
soon as the potential Service Provider is appointed. At the end of the project the service
provider shall submit a draft, a preliminary report and final report, accompanied by all
necessary annexures for adoption by the council
13. DEADLINE FOR SUBMITTING PROPOSALS
All proposals must be put into a sealed envelope and marked Tender No NQU0030/272/2015
and should be delivered by hand and placed in the Municipal Tender box which is situated in
the reception of the Main Administration Building in 83/2 Mdlalose Street Nquthu, not later
than 22 MARCH 2016.
Any enquires must be directed to Mpume Jiyane (Director Planning, Tourism and LED) or
Mbuso Molife (LED and Tourism Manager) on 034 271 6100 during office hours
Documentation and Information Relating to this Brief:
Submission of Proposals:
Interested bidders are requested to submit a detailed proposal and together with the below
returnable documents.
LIST OF RETURNABLE DOCUMENTS
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Company profile and propose team with CV’s
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Traceable relevant experience.
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Company registration certificate (CK)
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Proposed team organogram
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Original Valid Tax Clearance Certificate
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Certified ID Copies of members
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Certified copy of BBBEE Certificate
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Joint Venture Agreement and Power of Attorney in case of Joint Ventures
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MBD4 Declaration of interest
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Awarding of contract will be based on following criteria:
FUNCTIONALITY
CRITERIA
POINTS AND WEIGHTING
Experience and skills in similar projects
20
(Attach letters of appointments for a similar project)
Research and Project Methodology
20
Project Management Plan
10
Empowerment Criteria /Skills transfer/provide training 15
Company profile with proposed team
20
(Attach CV’s and certified copies of qualifications).
Total Points
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85
NB: Bid will be disqualified if it fails to meet the minimum threshold of 70% for
functionality