Brescia University College Students’ Council
HONORARIUM POLICY
EFFECTIVE: 01-May-2016
SUPERCEDES: N/A
AUTHORITY: Council
RATIFIED BY: Council, as of
RELATED DOCUMENTS: By-Law #1,
Executive Terms of Reference, General
and Resource Members Terms of
Reference, Interim and Final Report
Procedure
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PREAMBLE:
The BUCSC strives to provide a diverse offering of student involvement opportunities.
However, we recognize differences in work load and expectations of certain positions
merits the awarding of honoraria. This policy shall serve to establish criteria that will
determine which positions warrant honoraria, and the procedure outlining the successful
implementation of honorariam
1.0
APPLICATION
1.01
This document applies to all the Executives of the BUCSC and any position
determined to receive honoraria, as per the General and Resource Members
Terms of Reference;
1.02
Should additional members be considered for honoraria, they must qualify
with the established criteria and be approved by Council at the annual budget
meeting
2.0
RATIONALE FOR HONORARIA PROCEDURE
2.01
While all student volunteers are valued, the rationale for allowing certain
positions to be eligible for honoraria, and leaving other positions unpaid, is as
follows:
(1)
The BUCSC values student interest in community engagement and
volunteer service. Therefore, positions shall be made unpaid whenever
possible in order to foster and encourage a community that values
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volunteerism;
(2)
Different portfolio positions require various levels of commitment and
responsibility. These different workloads shall be reflected through
differing reward eligibility.
3.0
CRITERIA FOR VOLUNTEER HONORARIA ELIGIBILITY
3.01
A volunteer position shall be considered eligible for an honorarium if it fulfills
at least two (2) of the following four (4) criteria;
3.02
4.0
(1)
The position deals with legal matters that require the volunteer to
maintain confidentiality for the BUCSC;
(2)
The position is required by BUCSC policy or procedure to exist, and
therefore cannot go unfilled;
(3)
The position is deemed as pressing and substatial to the goals and
operations of the BUCSC – as established by the Executives – and is
believed to be at risk of going unfilled should it not receive an
honorarium;
(4)
The position oversees other volunteers.
Should a position fill at least two (2) of the above criteria, with one such
criterion being (3.01.4), the position shall be deemed an Associate VicePresident and be eligible for an honorarium;
(1)
The value of the honorariums shall be determined in the annual summer
budget meeting of the BUCSC, and must be approved by Council;
(2)
The minimum value of honorarium must be $200;
(3)
The maximum value of honorarium may be $1000;
(4)
This honorarium shall be awarded in two installations, one per semester;
(5)
All members must be budgeted the same honorarium value;
(6)
For members of the Governance Portfolio, the title “Associate VicePresident” is not applied to the positions that is eligible for the
honorarium.
AWARDING OF HONORARIA
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4.01
At the end of each semester – subject to a completed and approved interim
and/or final report – an individual shall be awarded their appropriate
honorarium;
4.02
In the event the actions and/or performance of the member and/or Executive is
questioned, the following procedure shall be followed to question the awarding
of honoraria;
(1)
The individual in question must have obtained a minimum of four (4)
points for their behaviour, as outlined in the Attendance and Points
Policy;
(1.1)
(2)
Should the individual have four (4) points, the Governance Officer shall
facilitate Honorarium Committee meeting no less than three (3) days
after the interim and/or final report is received;
(2.1)
(3)
5.0
Upon receiving four (4) points, the individual in question shall be
contacted by the Administrative Director, informing them their
Should the Governance Officer be the individual in question, the
Speaker of Council shall act in their stead;
The Honorarium Committee shall consist of two Voting Members, two
Resource Members, and one Executive. The Executive shall be nonvoting, and vote only in the event of a tie.
ESTABLISHING HONORARIA VALUES
5.01 If a position is determined eligible for honoraria, and Council approves the
additional honoraria in the annual budget meeting, that position will be
provided an equal value of honoraria as the other equivalent position lines;
5.02 The range for honoraria payments is as follows:
(1)
AVP  the minimum value of honoraria must be $200 and may range
to $1000;
(2)
Governance Officer  the minimum value of honoraria must be $500,
and may range to 50% of an Executive (VP or Chief Officer) honoraria;
(3)
Executive and Chief Officer  the minimum value of honoraria must
be $1500, and may range to the equivalent of full-time tuition. The
value must be either 10% or $500 less than the President’s honoraria;
(4)
President  the minimum value of honoraria must be $2000, and may
range to the equivalent of full-time tuition;
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5.03 The total value of honoraria for the year must not exceed 15% of the total
General Operating Budget for the year.
6.0
PROCEDURAL AUTHORITY
8.01
Further Procedures necessary for the effective and efficient implementation of
this policy shall be established and amended as necessary by Council
(1) The scope of such Procedures is limited to the scope of this policy.
(2) In the event of any conflict, this Policy supersedes any document created
under it.
(3) Council must ratify any new Procedures and amendments to any existing
Procedures before said changes take effect.
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