RoomSetUpPreferences
PleasesharethispagewiththeAV/RoomSetUpCoordinator
Thankyouforbookingmeforyourevent!
Ilookforwardtotheopportunitytohelpyouachieveyourgoalsthroughmy
presentation.Asaprofessionalspeaker,I’veseenhundredsofspeakersandevents.
Throughthatexperience,I’velearnedwhatworksand,perhapsmoreimportantly,what
doesn’twork.I’vepreparedthiscollectionoftechnicalrequirementstohelpuswork
together.You’llwanttosharethisinformationwithyourA/Vteamaswell.
Let’sgetafewthingsoutoftheway:
• I’mnottryingtobedifficult.Everythingonthislistisflexible.However,Idoask
thatwehaveconversationifyoucan’tprovidesomethingIprefer.
• Thingshappen.Asaprofessional,I’mprepared.Nomatterwhathappensfroma
technicalperspective,I’mgoingtoputonagreatprogram.
• We’repartners.I’mheretohelpyouputonagreatevent.Asyourspeaker,I’m
committedtodoingeverythingIcantomakeapresentationsuccessful.
MeredithWillProvide:
• Laptop-Toensurethesuccessofyourevent,Meredithpresentsusingherown
laptop.Sheusesa13-inchMacBookAirwithanHDMIport.Meredithwill
provideaVGAandaHDMIdongle.
• Slides-Meredith’sslidesareinKeynote(notPowerPoint)andtheycontain
manycustomfonts,audio,andvideofileswhichiswhysheneedstopresent
fromherownlaptop.Ifyourscreenisgoingtobeawidescreen,16X9,please
informusASAPsotheslidescanbeadjustedbeforeMereditharrivesonsite.
• PresentationRemote-MeredithwillbringaKeyspanpresentationremoteto
advancetheslides.
• EarpieceMicrophone-MeredithwillbringaSamsonSE50omnidirectional
earpiecemicrophonewith4adaptorstoplugintoyourwirelessbodypack
transmitter.
ClientWillProvide
• LCDProjector&Screen–Pleaseuseaslargeascreenaspossible.Forlarge
audiences,considertwoscreens.Ifthescreensarenotceilingmounted,position
themtothesideofthespeakingareaatanangle(notonorbehindthe
stage/speakingarea).IftheLCDprojectorisnotceilingmounted,pleaseplace
theprojectoronasmalldrapedtableoppositethescreen.Pleaseadviseus60
daysinadvanceofthepresentationifthescreensaregoingtobewidescreen
(16X9)sotheslidescanbemodifiedbeforeshearrivesonsite.
•
Microphone-Forgroupsover30,Meredithrecommendsamicrophone.Please
provideawirelessbodypacktransmitterthatconnectstothesoundsystem.
•
SoundforLaptop-Meredithusesaudioandvideoclipsinherpresentations.
PleaseprovideanRCAcableforherlaptopthatisconnectedtothesound
system.
•
TableforMeredith’sLaptop–Meredithneedsaccesstoherlaptopwhile
presentingbecauseshefrequentlyexitstheslidesanddoesliveonline
demonstrations.Pleaseseethediagramsforsuggestionsonhowtopositionthe
tableforthelaptop.Pleasenoteextra-longcablingwillbeneededtoconnectthe
laptopandprojectorsincetheywillnotbelocatedonthesametable.
•
A/BSwitch-IfanotherlaptopisgoingtobeusedpriortoMeredith’s
presentation,pleaseprovideanA/Bswitchsobothlaptopscanbeconnected
duringsetupandremainconnectedoncetheprogrambegins.
•
AdditionalTable-IfMeredithispermittedtosellbooksattheevent,please
provide(1)sixfootskirtedbanquettableinthebackoftheroomorofftoone
sideofthespeakingarea.Pleasekeepthetableinsidethemeetingroom.
RoomSet-Up
• Lighting-Meredithprefersthefrontoftheroomwhereshewillbepresentingto
bewelllit.Pleasedonotdimthelightsintheroom.Theideallocationforthe
projectorscreenisinthecorneroftheroomwithnolightshiningdirectlyonthe
screen.
• Staging-Forgroupslargerthan50ariser/stageisidealsoeveryonecansee
Meredith.Pleaseremoveeverythingfromthestageexceptatableforher
laptop.Meredithdoesnotneedapodiumorheadtableonthestage.
• Seating-Classroomortheatrestyleseatingispreferred.Ifdoingroundtables,
pleasesetthetablesincrescentssoeveryoneatthetableisfacingthefrontof
theroom.
RoomSetUpDiagrams
Ifthereisastage-Meredithwouldlikeaccesstohercomputeronthestageorinsteada
monitorplacedonthefloorsoshecanseetheslideswithoutturningherbacktothe
audience.
Ifthereisnostage-thenthisset-upisideal
MeetingRoomSetUpChecklist
___ConfirmscreensizewithMeredith,4X3or16X9
___LCDProjectorandaslargeascreenaspossible
___SkirtedtableforMeredith’slaptop,positionedonstage
___Soundsystemifmorethan30participants
___Wirelessmicrophonebodypacktransmitter
___WifiorwiredInternetconnection
___ACpowerforlaptopwithextensioncordandpowerstrip
___RCAsoundcableforMeredith’slaptop
___A/Bswitchifmultiplelaptopsarebeingused
___Matsortapetocovercords
___Handoutsforeachparticipant
___Nametagsortentcardswithfirstnameswrittenverylarge
___Penand/orpencilsforparticipants
___Wifipasswordforeventpostedorgivenout
___Tablesandchairsforparticipantssetupinawaythattheycansee
Meredithandthescreen
___Table(s)forsponsorsandMeredith’sbooks(ifapplicable)
Questions?Don’thesitatetocalloremailus!YoucanreachMeredithat
[email protected]@creatingwow.com.