2014
BOARD OF
DIRECTORS
MEETING
DELTA REGION VOLLEYBALL
DELTA REGION OF USA VOLLEYBALL
2013-2014
FINIANCIAL
REPORT
2014 MEMBERSHIP =
4861
11% INCREASE OVER
LAST YEAR
 64 CLUBS
 10 NEW CLUBS

5-YEAR MEMBERSHIP COMPARISON
2014 Season
ADULT
MEMBERSHIP
JUNIOR
MEMBERSHIP
Other Adult
Membership
Under 8
Membership
TOTAL
MEMBERSHIP
LY 2013
Youth Membership
681
3,519
203
405
53
4861
4,363
2013 Season (Final Count)
Adult
Junior
Total
847
3,516
4,363
Change
in #
596
Change in #
Change in %
498
+11%
2012 Season (Final Count)
Change
in %
Adult
Junior
Total
16%
Change
in #
Change
in %
724
3,043
3,767
710
24%
2011 Season (Final Count)
2010 Season (Final Count)
Adult
Junior
Total
Change
in #
Change
in %
Adult
Junior
Total
Change
in #
Change
in %
577
2,480
3,057
403
15.18%
471
2,183
2,654
278
11.70%
2013-2014
1) Memphis Metro…456
2) Ozark Juniors Volleyball…315
3) Little Rock Juniors…306
TOP TEN
DELTA
REGION
CLUBS
4) Fort Smith Juniors…302
5) Memphis Juniors…275
6) Fatchmo Volley…196
7) Memphis VB Academy…187
8) Jonesboro Storm…167
9) Club Velocity…154
10) Arkansas Juniors…140
Level Elite…140
DELTA REGION OF USA VOLLEYBALL
WEBPOINT
WEBPOINT UPDATES
WEBPOINT
GETS A
NEW LOOK
Logged in as a Member:
Each menu grouping may be expanded to show all options
by clicking on the “+” sign next to the heading.
The Member Area and USAV/ Region Events Area
Expanded to Show
All Menu Options:
MEMBER AREA: USAV & REGION EVENTS MENU OPTIONS
ENLARGED FOR EASIER VIEWING
LOGGED IN AS A CLUB ADMIN
The Member Area and USAV & Region Events
menu options are the same as for a Member.
ALL CLUB ADMIN MENU OPTIONS
EXPANDED TO SHOW
ALL MENU OPTIONS
CLUB
ADMIN
MENU
OPTIONS
ENLARGED
FOR
EASIER
VIEWING
CLUB ADMINSTRATION
LOGGED IN AS A REGION
OFFICIALS ADMIN
THE MEMBER AREA AND USAV & REGION EVENTS MENU OPTIONS ARE
THE SAME AS FOR A MEMBER.
REGION
OFFICIAL’S
ADMIN
MENU
OPTIONS
ENLARGED
FOR
EASIER
VIEWING
USA Volleyball
and the VRT
Team have
looked at every
possible dialog
box in the
Webpoint/USAV
registration/deli
very system and
have tuned
everything up to
enhance
usability and
enhance the end
user experience.
UPDATES TO
THE VRT SYSTEM
VRT SYSTEM UPDATE
 New interface for USA
Volleyball Academy
 New login-pages
 Split course materials
in to multiple
chapters, easing bandwith demands and
minimizing the impact
of user errors or other
technical malady.
 Support for Internet
Explorer 11
 Significantly increased
(more than 2x) the
hardware/software
horsepower that powers
the USA Volleyball
Academy. This includes
multiple servers, a load
balancer, and more efficient
software to run the
Academy.
VRT SYSTEM UPDATE
 Unified the
management of
the USA
Volleyball
Academy in a
single location to
increase backend
manageability
 Use, where
appropriate, of
PRE-QUIZZES,
to allow users
who know the
material to test
out of viewing
content
NEW OFFICIATING
COURSES TO BE OFFERED
USA VOLLEYBALL’S
OFFICIALS
TRAINING AND
EDUCATION
Scoring Basics
 A TASK-BASED APPROACH TO
TEACHING SCORING.
 PERFECT FOR USE BY JUNIOR SCORERS.
 COMES IN TWO PARTS, NON-DECIDING
AND DECIDING SETS.
 INCLUDES PRE-QUIZ AND SCORING
QUIZ.
RUN-TIMES: ~20 MIN & 7 MIN.
2014-15
Points of Emphasis
 FOR RECERTIFYING REFEREES.
 COVERS PRE-SEASON EDUCATION FOR
REFEREES CERTIFIED THE PREVIOUS
SEASON, INCLUDING NEW RULES,
FREQUENT ERRORS, ETC.
RUNTIME: TBD
BUT EXPECT TO BE 15-20 MINUTES
2014-15
New Rules
 GUIDE TO NEW RULES AND INTERPRETATIONS
FOR 2014-15.
 PROVIDES DIREC TION TO OFFICIALS ABOUT
HOW TO USE THESE NEW RULES FOR THE
UPCOMING SEASON.
 DESIGNED FOR REFEREES, REGARDLESS OF
EXPERIENCE.
RUNTIME: EXPECTED TO BE LESS THAN
10 MINUTES.
GOOD NEWS!
ANYONE WHO WAS
CERTIFIED LAST YEAR AS AN
OFFICIAL WILL CARRY THEIR
CERTIFICATION OVER TO
THIS YEAR!
SANCTIONED
CLUB
OFFICIATING
CLINICS
Do you have
young,
inexperienced
athletes who
need additional
education and
training on the
core aspects of
scoring and
officiating?
 The Delta Region has sanctioned
clinicians that can come to your
place to assist with their training.
 The club-hosted clinic is intended
to supplement the required online
training.
 Attendance at a club-hosted clinic
may take the place of watching the
online clinics, but does not
constitute certification.
SANCTIONED
CLUB
OFFICIATING
CLINICS
Do you have
young,
inexperienced
athletes who
need additional
education and
training on the
core aspects of
scoring and
officiating?
 All referees and scorers
are still required to take
the online quiz(s) through
USA Volleyball Academy
to receive certification.
 Having someone in-person to
answer questions and explain the
process might be less confusing
for those that are new to
officiating.
GUIDELINES FOR HOSTING
CLUB OFFICIATING CLINIC
Only Delta Region ‘sanctioned’ clinicians may teach
the clinic.
Club pays $100 for each session, plus clinician
mileage reimbursement at $.56 per mile (over 40
miles)
Session is defined as a 3 hour class with a maximum
of 60 participants total
Sessions may be scheduled back to back for those
clubs with more than 60 participants
GUIDELINES FOR HOSTING
CLUB OFFICIATING CLINIC
All club-hosted clinics will be scheduled & billed
through the Delta Region office.
Clinic needs to be in a class room setting that fits up
to 60 people (or less if you have fewer
participants)…gyms are not appropriate for clinic
setting
Classroom needs to be available 20 minutes prior to
class for set up purposes
GUIDELINES FOR HOSTING
CLUB OFFICIATING CLINIC
Keys to access classroom and/or building (or set up
a time for a club staff member with keys to arrive).
There will need to be at least one adult in attendance
at all times.
Club will supply the necessary equipment: Overhead
projector or laptop/computer projector, sharpened
pencils for those in attendance, copies of score
sheets for each participant and copies of libero
tracking sheets for each participant.
DELTA REGION OF USA VOLLEYBALL
UPDATED DELTA
REGION FORMS
CLUB
APPLICATION
FORM
2014-2015
UPDATED
REGION
FORMS
 Using the word “Application”
 Requiring USA Member ID #
prior to considering club
application
 Including space for (2) Club
Admin’s Information
 Includes short description of
the duties of the Club
SafeSport Representative
and a space for their contact
information.
ADDITIONAL UPDATED
REGION FORMS FOR 2014-15
Tournament Sanction Application
Report of Event Form
Expense Report Form
“New” Age Waiver Application Form
Club Payment Report
Proposed 2015
Calendar of Events
DELTA REGION OF USA
VOLLEYBALL
WILL BE POSTED ON DELTA REGION WEBSITE 8-10-2014
UPDATE MEMBER
HANDBOOK
PROPOSED CHANGES
TO THE DELTA
REGION 2015 MEMBER
HANDBOOK ARE HILIGHTED IN RED
PROPOSED CHANGE
IN DELTA REGION
BOY’S POLICY
TO ALLOW BOYS TO PLAY IN
GIRL’S EVENTS WITHIN THE
DELTA REGION THRU THE 13U
DIVISION.
UPDATE TOURNAMENT
DIRECTOR GUIDEBOOK
PROPOSED
CHANGES HILIGHTED IN RED
DELTA REGION OF USA VOLLEYBALL
SAFESPORT
A YEAR IN
REVIEW
FOR DELTA
REGION
SAFESPORT
DELTA REGION
SAFESPORT
2014 FINANCIAL IMPACT
OF SAFESPORT IN THE
DELTA REGION
FINANCIAL IMPACT
National Training
Club Director Meetings
Individual Club SafeSport
Clinics
NATIONAL TRAINING
 Two SafeSport Ambassadors, Mo &
Jennifer, joined Joe & Joanie in
Denver at National SafeSport seminar
10/2013.
 USAV paid for one; Region paid
expenses for second ambassador 2day training
CLUB DIRECTOR MEETINGS
 Five Club Director meetings
across Region Oct-Nov, 2013
 Club Directors paid mileage for
attending; meal/snacks provided.
 Meetings were on Saturday & were
generally 2 hours each.
INDIVIDUAL CLUB SAFESPORT CLINICS
 27 SafeSport Clinics conducted by
SafeSport Ambassadors with
individual clubs.
 Paid each SS Ambassador mileage &
$100 fee.
 Scheduled directly with SS
Ambassador
OTHER EXPENSES
SafeSport banners.
SafeSport golf shirts for
Ambassadors.
T-shirts to pass out at meetings
SAFESPORT TOTAL
Total cost of 2013-14
implementation of
SafeSport in Delta Region:
$9377
SAFESPORT TOTAL
 Total cost of 2013-14
implementation of SafeSport
in Delta Region:
About $1.93 per member
SafeSport Implementation
 Clubs now have individual
SafeSport handbooks on web sites
–provided template.
 Awareness of potential problems
improved; may prevent issues
SafeSport Implementation
Year
One
2014 questions raised:
 Parents
unable to travel creating issues
for coaches.
 Facebook
friending—especially coaches
who were also parents
 Texting
info about practices; parents
not wanting copy
SafeSport 1st Year Implementation
2014 questions raised:
 Coach
was told parent withheld food
after loss.
 Teacher-Coach
told by junior player of
non-school student slapped by father.
SafeSport 1st Year Implementation
2014 questions raised:
 Mandated
Reporter
 Permissive
 Where
 State
Reporter
& How to Report
Laws Changing
SafeSport 1st Year Implementation
 Depending on state law, Region
Office, Club Directors & Coaches
may already be mandatory
reporters & subject to criminal
penalties for failure to do so.
Advantage of SafeSport Implementation
 Increased visibility of Region through
club meetings and SafeSport
Ambassadors.
 Value-added to members.
 Visible support by Region of SafeSport
enhanced credibility.
SAFESPORT
NEW FOR
2014-2015
SEASON
U.S. Olympic Committee’s
Board of Directors unanimously
approved the creation of an
independent entity to:
Oversee education programs
for SafeSport
To investigate and adjudicate
allegations of sexual abuse in
the sports that are managed
by USOC National Governing
Bodies.
INITIAL
REPORTING
FORM
WHAT DO
I DO
IF SOMEONE
COMES TO
ME WITH A
SAFESPORT
CONCERN?
 Get “Complaint Against”
club affiliation and role
 Ask “Victim’s” name
 Get “Person Reporting”
phone number, club
affiliation, role at
Club/Relationship to
victim & email address
COMPLETE
INITIAL
REPORTING
FORM
WHAT DO I
DO IF
SOMEONE
COMES TO
ME WITH A
SAFESPORT
CONCERN?
Get a description of the
complaint:
When did the incident
occur?
Where did it occur?
Were there any witnesses?
What are you requesting
happen?
Description of incident?
IN WHICH AREA OF THE SIX STEPS
DOES THE COMPLAINT FALL?
1.) BULLYING

COERCION

HABITUALLY CRUEL

INTENTIONAL

PERSISTENT OR REPEATED PATTERN
2.) HAZING

INTIMIDATING, HUMILIATING, OFFENSIVE, PHYSICALLY
HARMFUL

CONDITION OF JOINING GROUP OR BEING ACCEPTED
3.) HARASSMENT

PATTERN

CAUSE OF FEAR, HUMILIATION, OR ANNOYANCE

IMBALANCE OF POWER

DISCRIMINATORY BIAS
IN WHICH AREA OF THE SIX STEPS
DOES THE COMPLAINT FALL?
3.) EMOTIONAL MISCONDUCT
 PATTERN OF DELIBERATE NON-CONTACT BEHAVIOR
 EMOTIONAL OR PSYCHOLOGICAL HARM
 DENIED ATTENTION OR SUPPORT
4.) PHYSICAL MISCONDUCT
 PHYSICAL CONDUCT
 INTENTIONALLY CAUSES OR POTENTIAL TO CAUSE HARM
 PERCEIVED OR ACTUAL THREAT OF IMMEDIATE HARM
 INTENTIONALLY HITTING OR THREATENING TO HIT
ATHLETE WITH OBJECTS OR SPORTS EQUIPMENT
IN WHICH AREA OF THE SIX STEPS
DOES THE COMPLAINT FALL?
5.)SEXUAL






MISCONDUCT
SEXUAL TOUCHING
EXPOSURE
VOYEURISM
EXPOSING TO PORNOGRAPHIC MATERIAL
SEXTING
ASKING ABOUT SEX LIFE
I HAVE THE INFORMATION,
NOT WHAT?
 SEX MISCONDUCT COMPLAINT —CALL THE
AUTHORITIES
 TALK WITH THE CLUB DIRECTOR OR CLUB
SAFESPORT REP OR…
 CALL YOUR LOCAL REGION SAFESPORT CHAIR
OR…
 CALL THE REGION OFFICE
OR BETTER YET….
CONTACT USA
VOLLEYBALL
 CALL: 1-855-306-7775
TO REPORT ABUSE
 ONLINE: FILL OUT USA
VOLLEYBALL’S SAFESPORT
ABUSE REPORTING FORM
Page 1 of 5
USA Volleyball SafeSport Abuse Reporting Form
Reporting Abuse
USA Volleyball requires reporting of sexual misconduct by any member and strongly encourages reporting of any concerns relating to safe sport.
USA Volleyball appreciates your willingness to report inappropriate behavior. By submitting this form, you are giving permission to USA Volleyball's
SafeSport Program staff to contact you.
Out of respect for the importance of this issue and to encourage honest and effective reporting, knowingly making a false or vindictive report will
not be tolerated and may be a violation of USA Volleyball's Code of Conduct.
Person Being Reported
Provide as much information as possible about the person you are
reporting.
First Name*
Last Name*
Age or Approximate
Age
Gender
Female
Male
Club Affiliation (or none)
*
7/26/2014
Page 2 of 5
Head Coach
Position(s) this individual holds or held
*
Assistant Coach
Athlete
Official
Other
Alleged Offense Information
Provide as much specific information as you are
able.
Type of Offense (select all that apply)
Bullying
Physical Abuse
Inappropriate
Touching
Inappropriate
Communication
Travel Policy
Violation
Sexual Abuse
Other
Location that the incident(s) took
place.
Enter unknown or city, state, specific location,
etc.*
Date(s) of Alleged
Offense
Description of Alleged
Offense
(include as much detail as possible)
Knowledge of victim(s) involved in the alleged
offense
I am not aware of any victim(s) involved in the alleged
offense
I am aware of a victim(s) involved
Victim or Victims
If you are the victim and wish to remain anonymous, you may do so. In that case, please enter your name as Anonymous. You may also be
unaware of who the victim is. In that case, please enter Unknown.
First Name*
Last Name*
Page 3 of 5
Age or Approximate
Age
Gender
Female
Male
Club Affiliation (if
any)
Additional
Information
Additional Victims
Fill this section out if additional victims are
involved.
First Name*
Last Name*
Age or Approximate
Age
Gender
Female
Male
Club Affiliation (if
any)
Additional
Information
Individual(s) Who May Have Additional Information
List anyone who may be able to provide additional information regarding the alleged offense. We will not identify you when we contact these
individuals.
First Name
Page 4 of 5
Last Name
Phone(include area
code)
E-mail Address
Club Affiliation (if
any)
First Name
Last Name
Phone(include area
code)
E-mail Address
Club Affiliation (if
any)
Report Submitted By
You may remain anonymous if you wish. However, providing your information is vastly helpful to a swift and effective investigation. All reports are
kept strictly confidential by Safe Sport Program staff. A person reporting alleged misconduct should not fear any retribution and/or consequence
when filing a report he/she believes is true. Retaliation of a report made in good faith is a violation of the USA Volleyball Code of Conduct.
First Name (or Anonymous)
Last Name (or Anonymous)
Phone(include area
code)
E-mail Address
Page 5 of 5
USA Volleyball Member
Yes
No
Not Sure
Region
Relationship to victim (if any)
Self
Parent/guardian
Friend or
acquaintance
Other family
member
Club Member
Prefer not to say
Other
Other Information
Enter any other information that you feel would be helpful to an investigation of the alleged offense you have
reported.
Other Information
Send
Reset
Coach or volunteer
Complaint Checklist:
No Violation Found
 MAKE A FILE WITH THE GATHERED
INFORMATION/FACTS INTO THE
COMPLAINT
 SEND CLOSE OUT LETTER TO INITIAL
REPORTER
 SEND WARNING LETTER OR
EDUCATION LETTER TO ALLEGED
VIOLATOR
Complaint Checklist:
Possible Violation
 SEND NOTICE OF INVESTIGATION TO
RESPONDENT AND CONTACT THE
RESPONDENT’S CLUB DIRECTOR AND/OR
SAFESPORT REP
 NOTIFY REPORTING PARTY THAT AN
INVESTIGATION REQUEST HAS BEEN
MADE
 CONDUCT INVESTIGATION
NEXT…
Complaint Checklist:
Possible Violation
 REFER TO LAW ENFORCEMENT AND USA
VOLLEYBALL (IF NECESSARY)
 NOTIFY REPORTING PARTY WHEN A
DECISION HAS BEEN MADE
 SEND OUTCOME LETTER TO REGIONAL
COMMISSIONER, CLUB CONTACT AND
RESPONDENT
NEXT…
Compliant Checklist:
Possible Violation
 RECORD ANY SANCTION
 BEGIN 30 DAY PERIOD FOR APPEAL
 NOTIFY REPORTING PARTY WHEN
THE 30 DAY APPEAL PERIOD IS
EXPIRED AND DECISION IS NOW
FINAL
As Much as We Would
Like to Hide From This….
Proposed 2014-15 SafeSport Plans
USAV is working on
implementing SafeSport into
IMPACT courses, until then…
 “New” coaches & officials
complete on-line training.
 Conduct clinics for new clubs.
Proposed 2014-15 SafeSport Plans
 Mandatory for each club to have
a SafeSport Representative on
staff.
 Mandatory for each club to have
a Club SafeSport Handbook
available for their members.
 Keep club directors & coaches
informed as USAV policies
evolve.
2014 DELTA REGION
HIGH PERFORMANCE
GROWING THE GAME TOGETHER
THANK YOU FOR KEEPING
OUR MEMBERS SAFE
DELTA REGION HIGH
PERFORMANCE RECAP
 H P C A M P WA S H E L D I N CO N WAY, A R O N M AY 3 1 -
JUNE1, 2014
 7 7 P L AY E RS W E R E C H O S E N FO R T H E C A M P - - T W E LV E
P L AY E RS 1 2 A N D U N D E R W E R E I N C LU D E D I N T H E
C A M P - D RO P P E D 1 7 - 1 8 AG E C AT EG O RY A N D P I C K E D
UP 12 ADDITIONAL 14S.
 3 0 CO L L EG E A N D E L I T E COAC H ES WO R K E D T H E
EVENT
DELTA REGION HIGH
PERFORMANCE RECAP
 3 7 8 P L AY E R S T R I E D O U T F O R T H E C A M P T Y V S 4 8 0 LY.
 H E L D 6 T R YO U T S T H R O U G H O U T T H E R E G I O N — L A S T Y E A R
O N LY 3 T R YO U T S W E R E H E L D.
 RAISED CAMP FEE $35 THIS YEAR.
 CAMP COST THE REGION $11,366.99 THIS YEAR VS $9735.32
LY. A D D I T I O N A L T R YO U T D AT E S A D D E D T O T H I S L O S S
( H O T E L S , T R AV E L F O R C O A C H E S )
 VERY POSITIVE FEEDBACK RECEIVED FROM THOSE WHO
W E R E N O T C H O S E N A N D T H O S E T H AT W E R E C H O S E N F O R
THE CAMP
DELTA REGION
AWARDS
2014 ROBERT L. LINDSAY
MERITORIOUS SERVICE AWARD
T H I S AW A R D R E C O G N I Z E S F I V E D E LTA R E G I O N I N D I V I D U A L S
W H O H AV E M A D E A S I G N I F I C A N T C O N T R I B U T I O N T O
V O L L E Y B A L L AT T H E L O C A L , R E G I O N A L O R N AT I O N A L L E V E L S
T H R O U G H U S A V O L L E Y B A L L A N D T H E D E LTA R E G I O N .
AND THE
WINNERS ARE…
• MALAFU TIATIA -OFFICIAL’S CHAIR
• MEGAN HENRY-SCORER CHAIR
• ANGELA WALLS - CONWAY JUNIORS CLUB
DIRECTOR
• JUDY LEWIS -COACH EXTREME SLAM
• DEBBIE DISTERDICK -PRESIDENT LIT TLE ROCK
JUNIORS
USA VOLLEYBALL NATIONAL
AWARD PRESENTATION
JUNIOR NATIONAL OUTSTANDING SERVICE AWARD
T H I S A W A R D I S T O P R E S E N T E D T O R E C O G N I Z E O U T S TA N D I N G A N D D I S T I N G U I S H E D
SERVICE TO AN INDIVIDUAL WORKING WITH A LOCAL JUNIOR VOLLEYBALL
PROGRAM.

T H E I N D I V I D U A L T H A T R E C E I V E S T H I S A W A R D S H O U L D G I V E U N S E L F I S H LY O F
HIS/HER TIME AND EFFORTS TO A LOCAL JUNIOR PROGRAM.

T H E I N D I V I D U A L M U S T D E M O N S T R AT E L E A D E R S H I P Q U A L I T I E S T O E N C O U R A G E
P L A Y E R S A N D O T H E R S T O D E V E L O P P L A Y I N G , L E A D E R S H I P, A D M I N I S T R A T I V E A N D
O F F I C I AT I N G Q U A L I T I E S .

MUST BE AN ACTIVE MEMBER OF USA VOLLEYBALL.

O N LY O N E R E C I P I E N T F O R T H E E N T I R E U S A V O L L E Y B A L L M E M B E R S H I P.
CONGRATULATIONS
TO DELTA REGION’S OWN
JENN
DOUGLAS
FORT SMITH
JUNIORS
DELTA REGION ELECTION 2015
Elections for the
Executive Board
of Director
positions shall be
held as the 3-year
terms expire
during the month
of April.
 Special Election Committee will be




formed to oversee the election
Election ballots shall be mailed or
emailed to all eligible voters.
Each registered adult member shall
have one vote.
Each junior club director shall have
one vote for each registered junior
member.
New Leadership shall take office
August 1 of the election year.
WE’RE DONE! YIPPIE!
HAVE A GREAT SEASON!
GROWING THE GAME
TOGETHER
TOGETHER WE CAN
MAKE A DIFFERENCE