North Hinksey Parish Council
Alan Stone, Clerk to the Parish Council
E-mail: [email protected]
27 Long Close, Eynsham Road, Botley, Oxford OX2 9SG
Tel. & Fax 01865 861992
Web-site: www.Northhinksey-pc.gov.uk
24th March 2016
A MEETING OF THE PARISH COUNCIL IS TO BE HELD ON THURSDAY
31st MARCH 2016, AT 8.00 PM, IN THE SEACOURT HALL, BOTLEY.
Alan Stone, Clerk to the Council.
INFORMATION FOR THE PUBLIC
Members of the Public are encouraged and welcome to attend meetings of the Parish Council. There is a section of the agenda to deal
with any questions or statements from the public. The questions will either be answered at the meeting or subsequently by a
letter/e-mail response.
Any question or statement raised in relation to relevant Parish Council work will be allocated a maximum of 5 minutes
presentation time, and must be notified in writing, (e-mail if you prefer to do this), to the Chairman of the Council (or Parish Clerk),
no later than 72 hours before the scheduled start time of the Council meeting.
Any question in relation to an agenda item will be allocated a maximum of 5 minutes presentation time, and must be notified in
writing, (e-mail if you prefer to do this), to the Chairman of the Council (or Parish Clerk), no later than 2.00pm on the day before the
scheduled start time of the Council meeting. Copies of questions or statements will be circulated to councillors in advance of the
meeting so that they can consider their contents.
In the case of petitions, the person presenting the petition is allowed a maximum of 3 minutes to present the petition, then
Councillors are allowed time to ask questions for clarification purposes, which may be fact finding, or to establish the accuracy of
information in or driving the petition. Petitions must be in writing, in the correct format and must reach the Parish Clerk by 9am on
the working day before the meeting at which the petition will be presented. Should a delegation wish to meet the Council they should
appoint a spokesperson to act on their behalf, prior to the meeting.
PUBLIC PARTICIPATION AT MEETINGS OF THE PARISH COUNCIL
These will be conducted in accordance with the Council’s Standing Order 44 (Chairmanship Section page 12) Public Participation,
and states that outside of the Agenda Item covering Questions from the Public, the public cannot, of right (unless invited to do so by
the Chairman e.g. in presenting a petition or answering a question directed to them by Council) take part in the proceedings of the
Council.
FULL COUNCIL CONSISTS OF 14 MEMBERS
A QUORUM IS 5 MEMBERS
Councillors are asked to note that this meeting will be audio recorded and beverages
will be served from 7.15pm to allow members of the public to have informal
discussions with councillors.
AGENDA
15/140
APOLOGIES FOR ABSENCE
15/141
DECLARATIONS OF INTEREST
15/142
APPROVAL OF THE MINUTES OF:
i). THE MINUTES OF THE PARISH COUNCIL MEETING HELD ON THURSDAY 25th FEBRUARY
2016.
ii). THE PLANNING COMMITTEE MEETINGS HELD ON THURSDAY 18th FEBRUARY 2016.
15/143
APPROVAL/CONSIDERATION OF OTHER COMMITTEE MINUTES
There are no minutes waiting approval.
15/144
URGENT BUSINESS APPROVED BY THE CHAIRMAN OF THE PARISH COUNCIL
15/145
MATTERS RAISED BY MEMBERS OF THE PUBLIC
15/146 QUESTIONS RAISED BY COUNCILLORS
15/147 REPORTS FROM COUNTY AND DISTRICT COUNCILLORS
15/148 ACTION REVIEW FROM THE LAST PARISH COUNCIL MEETING
15/136
COUNCIL MATTERS
3). West Way Re-Development Planning Application – P16/V0246/FUL
The Planning Committee held its Special Planning Committee on Wednesday 16th
March.
5). LMPF MUGA – Cleaning of Playing Surface.
The MUGA surface has been cleaned.
6). Grant Applications
a). Grant Application – Branches Young People’s Support Service CIC £900
One councillor responded with suggested improvements to the information sought in
the grant application form. (See agenda item Council Matters 15/151/4)
b). Branches Young People’s Support Service CIC Grant Claim
Three councillors sent requests for suggested additional information that should be
obtained to allow the grant claim to be reconsidered. The Parish Clerk informed the|
claimant of the additional information required in a revised grant claim and offered
his help in compiling it. (See agenda item Council Matters 15/151/3)
15/149
CLERK’S REPORT
1). Playing Fields
Scheduled Playing Field Safety Checks – Update
Martin Dowie has reported that all the play equipment is in working order.
2). Courses/Meetings/Consultation Documents, Advice and Correspondence – Details
for Councillors Information
The Council has received the following details, sent the following correspondence, arranged the
meetings or had representatives at meetings: a). Planning Presentation by Brett Leahy, VWHDC Planning Officer
Brett Leahy are reminded that he will now give his presentation to the council at its meeting on
Thursday 28th April 2016.
b). Section 106 Contributions Meeting at the VWHDC
The Chairman, Councillor D. Kay and the Parish Clerk met with officers from the VWHDC to
discuss and clarify the regulations concerning Section 106 money held by the VWHDC on behalf
of North Hinksey Parish Council. (See agenda item 15/151/1)
c). Police Commission Election – Thursday 7th May and the European Referendum – Thursday 23rd
June 2016
Councillors are asked to NOTE the dates of both events and that the Seacourt Hall will be used as
the polling station. This means that the Planning Committee will need to re-arrange its meeting
scheduled for 23rd June.
d). Neighbourhood Plan Grant from the VWHDC
Ronan Leydon (VWHDC’s Planning Officer has informed the council that an initial grant of
£5,000 will be paid into the council’s bank before 31st March 2016.
e). LMPF MUGA – Cleaning of Playing Surface
Councillors are asked to NOTE that the maintenance cleaning of the playing service has now
been undertaken.
f). Tree Preservation Order 16V03 - 5 Conifer Close
Councillors are asked to NOTE that the VWHDC has notified the council that under Section 198
of the Town and Country Planning Act 1990, it has issued a Tree Preservation Order on two trees
at 5 Conifer Close. If any councillor or the council wishes to object to order, the VWHDC
must receive a written objection by 14th April 2016.
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COUNCIL MOTIONS
15/151
COUNCIL MATTERS
1). Section 106 Contributions – Meeting with Vale Officers
Report back by the Chairman of the Council and the Parish Clerk.
2). West Way Re-Development Planning Application
The Chairman of the Planning Committee, Councillor A. Pritchard to inform the meeting of the
Planning Committee’s conclusions in relation to planning application P16/V0246/FUL.
3). Grant Application – Branches Young People’s Support Service CIC
To consider a revised grant application incorporating the requested additional information. (If
received)
4). Grant Application Format - 2016/2017
Following discussion about the format of the grant application at last month’s meeting I have now
received suggestions for improvements from Councillor R. Mayne.
Councillors are asked to discuss her proposals and indicate whether they support them.
5). Unitary Status Bids in Oxfordshire
A brief report from the Chairman of the Council and the Parish Clerk on a presentation from Peter
Clark, Oxon CC Head of Paid Corporate Services on public service re-organisation for Oxfordshire.
6). Oxon County Council – Cuts to Subsidised Bus Services
Councillors are asked to NOTE that the County Council has written to say that at the full meeting
of Oxfordshire County Council in February it was confirmed that all bus subsidies will be
withdrawn. This follows a consultation on the proposals in June – September last year, and the
Cabinet decision in November. The decision has been made for all bus subsidies to end on
20th July 2016, and this date was chosen in order to ensure that subsidised bus services remain in
place, in their current format, until the end of the 2015/16 school year and this was confirmed at the
council’s Cabinet meeting on 15 March.
The council has formally notified bus operators that their subsidies will be terminated in July.
7). County Council Budget Cuts
An update on the latest position regarding proposed cuts (if known).
8). Defibrillators
Councillor D. Kay to give a short verbal report on the previous discussions by Council when a
parishioner requested provision within the parish and an update on the current situation regarding
potential funding available from the British Heart Foundation to buy a defibrillator etc. Councillors
will be asked to indicate if they wished to pursue the request and their ideas about locations (e.g. in
new development in the long term, but possibly locate somewhere else in the short term).
9). Neighbourhood Plan
A brief update by Councillors D. Kay and A. Pritchard.
15/152 ACCOUNTS FOR PAYMENT
15/153 OTHER DOCUMENTS AND LETTERS RECEIVED
15/154
DATES OF FUTURE MEETINGS
7th April 2016
Planning Committee (7.45pm)
21st April 2016
Allotments Committee (6.30pm)
21st April 2016
Recreation and Amenities Committee (7.00pm)
21st April 2016
Planning Committee (7.45pm)
28th April 2016
Council (8.00pm)