Invitation to Offer No. XXX
For the Provision of Goods and/or Services
Version 003- dated 1 July 2009
Invitation to Offer for the Provision of Goods and/or Services
____________________________________________________________________________________________________________________________________
Table of Contents
PART 1
INVITATION TO OFFER DETAILS
PART 2
CONDITIONS OF OFFER
2.1
2.2
PART 3
PART 4
Conditions of Offer
Additional Conditions of Offer
SPECIFICATIONS
3.1
Purpose
3.2
Objective/Scope
3.3
Background
3.4
Requirements
OFFER EVALUATION PROCESS AND CRITERIA
4.1
4.2
4.3
Evaluation Process
Evaluation Criteria
Response Forms
PART 5
CONDITIONS OF CONTRACT
5.1
Conditions of Contract
5.2
Additional Conditions of Contract
PART 6
RESPONSE FORMS
6.1
Offeror Authorisation and Certification
6.2
Departure Details
6.3
Goods and/or Services including Price
6.4
Schedule of Conditions of Contract
6.5
Declaration of Interest and Possible Influences
6.6
Statement of Competitive Neutrality
6.7
Check List
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Invitation to Offer for the Provision of Goods and/or Services
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PART 1 - INVITATION TO OFFER DETAILS
Offers are invited by the State of Queensland (acting through the <<insert name of department>>) in relation to Invitation to Offer No.
<<insert Invitation No.>> for the provision of <<insert brief description of Invitation>> as specified in this Invitation to Offer document.
Offers are to be submitted on the basis that they conform with the following:
 Part 2 Conditions of Offer;
 Part 3 Specifications; and
 Part 5 Conditions of Contract.
Unless the context otherwise required or the contrary intention appears, terms defined in the Conditions of Offer Version 002 – dated
1 July 2009 have the same meaning when used in this Invitation.
ITEM
DETAILS
1.
Principal (clause 1.1 of Conditions of Offer):
State of Queensland (acting through <<insert name of Government department, agency or shared
service provider>>)
OR
<<insert name of other entity, if not the State of Queensland>>
<<insert Principal’s ABN>>.
2.
Closing Date (clauses 1.1 and 8.4 of Conditions of Offer):
<<insert the time and date by which offers must be received>> (Queensland time)
3.
Cluster Members (clause 1.1 of Conditions of Offer):
<<insert the Cluster Members names associated with the Principal (if applicable)>>
4.
Contact Officer (clauses 1.1 and 7.3 of Conditions of Offer):
<<insert name of thePrincipal’s nominated contact officer responsible for this Invitation>>
Name:
Position Title:
Agency:
Email:
5.
<<insert name of Contact Officer>>
<<insert position title of Contact Officer>>
<<insert name of Principal>>
<<insert email address of Contact Officer>>
Confidential Information (clauses 1.1 and 12.1 of Conditions of Offer):
<<Principal to specify if any parts or information contained within this Invitation are confidential. If
“yes”, specify the areas which will be confidential>>
6.
Offer Validity Period (clause 3.1 of Conditions of Offer):
Offers must remain valid for a minimum period of <<insert number>> day/s after the Closing Date.
7.
Lodgement of Offer (clause 8.1 of Conditions of Offer) [HARD COPY OFFER ONLY]:
Offers submitted in response to this Invitation will be accepted by the Principal via Hard Copy:
If YES:
YES
NO
Offerors are required to submit one original and <<insert number of copies required>>
copy/s of their Offer.
The following information MUST be identified on the front of the sealed envelope:
<<insert details>>
and addressed to:
<<insert physical address>>
OR
<<insert postal address>>
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<<insert packaging requirements, if applicable>>.
If NO: please refer to item 8 or 9 of Part 1, as applicable.
8.
Lodgement of Offer (clause 8.2 of Conditions of Offer) [ELECTRONIC OFFER ONLY]:
Offers submitted in response to this Invitation must be lodged via the Queensland Government
Marketplace e-Tender website:
YES
NO
If YES:
Offers must be in the following software package: <<insert software package by which the
Response Forms are to be submitted>>. Failure to comply with this requirement may result
in a non-conforming Offer.
When downloading this Invitation, Offerors must submit their Offer through the Queensland
Government Chief Procurement Office website: www.qgcpo.qld.gov.au under ‘eTender
system for Government Suppliers’.
Offerors responding to a public Invitation must log in using their email address and system
password, before uploading their Offer.
OR
Offerors responding to a select Invitation must first enter this Invitation access password
provided by the Contact Officer then log in using the email address and system password,
before uploading their Offer.
If NO: please refer to item 7 or 9 of Part 1, as applicable.
9.
Lodgement of Offer (clause 8.6 of Conditions of Offer) [Email and/or Facsimile]:
Offers can be submitted via email and/or facsimile, as indicated below:
YES
If YES:
NO
Offers are to be emailed to <<insert email address>> or <<insert ‘not applicable’>>; or
Offers are to be faxed to <<insert facsimile number>> or <<insert ‘not applicable’>>.
If NO: please refer to item 7 or 8 of Part 1, as applicable.
10.
Lodgement of Offer (clause 8.7 of Conditions of Offer):
The Principal will return documents to the Offeror/s who submitted a response to this Invitation:
YES
11.
NO
Opening of Offers (clause 19.1 of Conditions of Offer):
Offer/s will be opened publicly:
YES
NO
If “YES”: Offers will be publicly opened on the Closing Date at:
<<Specify the location where Offerors may attend this opening>>
12.
Right to Information (clause 30.5 of Conditions of Offer):
The Customer’s RTI Unit details are as follows:
RTI Co-ordinator:
Agency:
Address:
Email:
<<insert name of RTI co-ordinator>>
<<insert name of Principal>>
<<insert Principal’s postal address>>
<<insert RTI co-ordinator’s email address>>
Information regarding Right to Information can be found via www.qld.gov.au/right-to-information.
Right
to
Information
applications
can
be
made
on-line
via
http://www.smartservices.qld.gov.au/services/information-requests/home.action.
13.
Proposed Timeframe:
The anticipated timeframes for this Invitation are:
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Release to Market
<<insert date>>
Cut-off for acceptance of information/clarification questions: <<insert date>>
Closure of Invitation
<<insert Closing Date>>
Commence evaluation
<<insert date>>
Post-offer negotiations
<<insert date>>
Award Contract
<<insert date>>
Commencement of Project
<<insert date>>
Delivery Date / Delivery Period
<<insert date>>
Completion Date
<<insert date>>
The Principal reserves the right to alter the above dates throughout this Invitation Process should
the need arise.
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PART 2. – CONDITIONS OF OFFER
2.1
CONDITIONS OF OFFER
2.1.1
The Conditions of Offer Version 002 - dated 1 July 2009 along with any additional conditions of offer as detailed in clause
2.2, will govern this Invitation Process.
2.1.2
The Conditions of Offer Version 002 - dated 1 July 2009 can be located from the Queensland Government Chief
Procurement Office website: www.qgcpo.qld.gov.au under ‘Standard contract forms’ or via emailing the Contact Officer.
2.1.3
The Principal reserves the right to issue amended Conditions of Offer during this Invitation Process.
2.1.4
It is the responsibility of the Offeror to familiarise itself with the contents of the Conditions of Offer and Conditions of
Contract.
2.2
ADDITIONAL CONDITIONS OF OFFER
2.2.1
<<insert any additional Conditions of Offer which are relevant to this Invitation>>
2.2.2
<<insert any additional Conditions of Offer which are relevant to this Invitation>>
2.2.3
<<insert any additional Conditions of Offer which are relevant to this Invitation>>
2.2.4
<<insert any additional Conditions of Offer which are relevant to this Invitation>>.
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PART 3 – SPECIFICATIONS
3.1
PURPOSE
3.2
OBJECTIVE/SCOPE
3.3
BACKGROUND
3.4
REQUIREMENTS
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PART 4 – OFFER EVALUATION PROCESS & CRITERIA
4.1
EVALUATION PROCESS
4.1.1
The Offer evaluation process will involve an assessment of Offers received against the criteria listed below. The Principal
reserves the right to short-list Offer/s during the evaluation process using the evaluation criteria contained below. The
evaluation process may also involve discussions with Offeror/s, reference, financial and corporate checks, a demonstration
from short-listed Offeror/s and site visit assessment.
4.2
EVALUATION CRITERIA
4.2.1
Offers received will be evaluated against the following criteria and weightings (if applicable). The weightings ascribed to
each criteria will be applied consistently to Offers.

<<insert evaluation criteria>>

<<insert evaluation criteria>>

<<insert evaluation criteria>>

<<insert evaluation criteria>>

<<insert evaluation criteria>>

<<insert evaluation criteria>>
4.3
RESPONSE FORMS
4.3.1
The Response Forms as contained within Part 6 have been included to allow Offeror/s to respond to this Invitation. It is a
requirement of this Invitation that each Response Form be completed for each Offer submitted. Offerors who fail to
complete the Response Forms within Part 6 will be considered to have submitted a non-conforming offer.
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PART 5. – CONDITIONS OF CONTRACT
5.1
CONDITIONS OF CONTRACT
5.1.1
The Conditions of Contract Version 002 - dated 1 July 2009 along with any additional conditions of contract as detailed in
clause 5.2, will govern any Contract established as a result of this Invitation Process, unless otherwise specified in
Schedule C.
5.1.2
The Conditions of Contract Version 002 - dated 1 July 2009 can be located from the Queensland Government Chief
Procurement Office website: www.qgcpo.qld.gov.au under ‘Standard contract forms’ or via emailing the Contact Officer.
5.1.3
The Principal reserves the right to issue amended Conditions of Contract prior to entering into a Contract with the
Successful Offeror, as and when required.
5.2
ADDITIONAL CONDITIONS OF CONTRACT
5.2.1
<<insert any additional Conditions of Contract which are relevant to the proposed Contract>>
5.2.2
<<insert any additional Conditions of Contract which are relevant to the proposed Contract>>
5.2.3
<<insert any additional Conditions of Contract which are relevant to the proposed Contract>>
5.2.4
<<insert any additional Conditions of Contract which are relevant to the proposed Contract>>
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PART 6 – RESPONSE FORMS
Note to Offeror:
The Offeror must complete ALL of the following Response Forms as part of its Offer. (clause 2.2).
Response Form 6.1 - Offeror Authorisation and Certification
Information Required
Details
Name of Offeror:

if Offeror is a company – specify the full company
name;

if Offeror is a trust:
o individual - specify the full name of the
individual; or
o Company – specify the full name of the
company trust;

if Offeror trades under a business name, specify the
registered business name; or

if Offeror is an individual or partnership, specify the
full name of each individual or partner;

if Offeror is a public sector agency – specify the full
agency name.
Offeror’s Australian Company Number (ACN) (if applicable)
Offeror’s active Australian Business Number (ABN)
OR if no ABN – have you submitted a ‘Statement by a supplier –
Reason for not quoting an Australian Business Number (ABN) to an
enterprise’ form?
Yes
No
Offeror’s registered Business Number (BN) (if applicable)
State or Territory in which Business / Corporation / Individual
is registered (^)
Name of Holding Company / Corporate Group (if applicable)
Company Profile
As part of the Offer process, each Offeror must include a copy of
their Company’s Profile.
Does your Offer include your Company’s Profile:
Yes
Is the Offeror registered for GST?
Yes
No
No
Postal Address
Street Address (registered office address of the Offeror)
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Response Form 6.1 - Offeror Authorisation and Certification (con’t)
Contact Name:
Contact Phone:
Contact E-mail:
Contact Fax:
Is it proposed to sub-contract any part of the Goods and/or
Services?
Yes
No
Yes
No
Yes
No
If “YES”, please specify full name and address of each subcontractor and their relevant experience and expertise in
relation to the offered Goods and/or Services.
Are Notices relating to this potential Contract to be directed
to the above Contact Name and details?
If ‘NO”, please insert alternative details
Is there any part of this Offer of substantial concern to the
Offeror, if released under the Right to Information Act 2009
(Qld)?
If “YES”, please specify the component of your Offer and
which of the following categories it relates to:
Specify the component of your Offer: .................................................
.............................................................................................................
.............................................................................................................
Note: This information is being sought for the purposes of
applying any relevant exemptions that might be available
under the Right to Information Act 2009 (Qld). However, the
Principal can give no guarantee to the Offeror that the
information will be protected from disclosure under the Right
to Information Act. 2009 (Qld).
Please specify which of the following categories is applicable to the
above component:
Trade Secret:
Yes
No
Commercial value:
Yes
No
Results of research:
Yes
No
Confidential nature:
Yes
No
Specify the component of your Offer: .................................................
.............................................................................................................
.............................................................................................................
Please specify which of the following categories is applicable to the
above component:
(^)
Trade Secret:
Yes
No
Commercial value:
Yes
No
Results of research:
Yes
No
Confidential nature:
Yes
No
If an Offeror is an individual or partnership then the relevant sections identified by (^) will be applicable.
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Response Form 6.1 - Offeror Authorisation and Certification (con’t)
Authorisation, Certification and Execution by an Offeror (company)
The Director and Director/Secretary named below certify that in submitting this Offer on behalf of the Offeror:
(a)
they have read, understood and complied with the requirements of this Invitation;
(b)
the enclosed Response Forms are a true and accurate account of their Offer; and
(c)
they have provided details of any Additional Provisions in Response Form 6.3.
)
Signed for and on behalf of
)
……………………………………………………………………………….
)
<<insert Offeror’s name>>
)
…………………………………………………………….…………..…….
)
<<insert Offeror’s ACN>>
)
…………………………………………………………….…………..…….
)
<<insert Offeror’s ABN>>
)
in accordance with s.127 of the Corporations Act 2001 (Cth)
)
this ……………….. day of …………………..………………. 2…….
)
by
) ……………………………………………………………………………….
………………………………………………………..…………………….
) Signature of Director
<<insert full name of Director>>
) ……………………………………………………………………………….
………………………………………………………..…………………….
) Signature of Director/Secretary
<<insert full name of Director/Secretary>>
Where an attorney executes this Offer on behalf of an Offeror, the form of execution must indicate the source of this authority and a
certified copy thereof provided to the Principal.
OR
Authorisation, Certification and Execution by an Offeror (individual or partnership (^) (+))
I, the Offeror named below certify that in submitting this Offer:
(a)
I have read, understood and complied with the requirements of this Invitation;
(b)
the enclosed Response Forms are a true and accurate account of my Offer; and
(c)
I have provided details of any Additional Provisions in Response Form 6.3.
)
Signed for and on behalf of
………………………………………………………………………………. )
)
<<insert Offeror’s name>>
…………………………………………………………….…………..……. )
)
<<insert Offeror’s ABN>>
)
this ……………….. day of …………………..………………. 2…….
)
by
………………………………………………………..……………………. ) ……………………………………………………………………………….
) Signature of Offeror
<<insert full name of Offeror>>
)
in the presence of
………………………………………………………………..……………. ) ……………………………………………………………………………….
) Signature of witness
<<insert full name of witness>>
Where an attorney executes this Offer on behalf of an Offeror, the form of execution must indicate the source of this authority and a
certified copy thereof provided to the Principal.
Privacy Statement - The Principal is collecting Personal Information from the Offeror for the purpose of administrating this Invitation
Process and subsequent Contract. This Personal Information may be shared with Queensland Government departments or
agencies, Queensland Government Bodies, Non-Government Organisations and/or Commonwealth, States or Territories for the
purpose of administrating this Invitation Process and subsequent Contract. Personal Information will not be disclosed to any other
third party without consent of the Offeror, except where authorised or required by law.
Note to Offeror:
(^)
If an Offeror is an individual or partnership, then the above execution clause will be applicable.
(+)
If the Offeror is a partnership, then all partners associated with the partnership must execute the above clause, unless
authorisation has been given to an attorney and such authority is in the form of an enduring power of attorney.
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Response Form 6.2 - Goods and/or Services including Price
The Goods and/or Services offered by the Offeror are as follows:
Description
Unit Price
(Excl. GST)
Price
(GST component
only)
Total Price
(Incl. GST)
List any delivery and installation details and charges applicable to this Offer.
List any taxes, duties or other charges and their details associated with each Good and/or
Service applicable to this Offer.
TOTAL OFFER PRICE
$
Other Pricing Issues:
Description
Response
Offerors must specify each and every condition that may
affect the pricing offered in this Response Form.
Please specify any other price that may be charged to the
Eligible Customer for the supply of the Goods and/or
Services under this Invitation.
For each price, specify:
 the nature of the price;
 the circumstances under which it will be incurred;
and
 total price (including GST).
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Response Form 6.3 -Goods and/or Services including Price (continued)
Specify if the Prices offered are either:
“Firm” - that is the price does not change for the duration of the
Contract, unless the scope of the work changes;
OR
“Fixed” - that is the price is firm in time and is subject to fluctuations only
in economic circumstances (such as exchange rates or consumer price
index) and which must be specified in this Response Form.
If ‘Yes’, to “Fixed”, please specify the period from the Contract
commencement date or date, within which the proposed pricing will
remain firm prior to the application of the variables.
Please specify whether the ‘Fixed’ Pricing is subject to:
Yes
No
OR
Yes
No
Period:…………………… or
Date:……………………

Exchange Rate fluctuations;
Yes
No

Consumer Price Index variations during the previous
year; or
Yes
No

Other factors (please provide comprehensive details and
how this will impact on the specified Pricing)
Yes
No
If “Yes”, please specify full details
Please note any ‘Fixed’ Pricing movements will be in accordance with
clause 10 of the Conditions of Contract.
Offeror’s Name:
Date:
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Response Form 6.3 - Additional Provisions of the Contract
Note to Offeror:
The Offeror is required to identify and describe in detail in the Response Form below any Additional Provisions of this Invitation. If
no Additional Provisions are specified, and the Offer is accepted, the terms of the Contract will include those specified in the
Conditions of Contract Version 002 – dated 1 July 2009, which is located via: www.qgcpo.qld.gov.au and the Specifications in their
entirety.
All Additional Provisions must be listed in the same sequence as they appear in this Invitation.
Parts
Clause
Number
Departures
Part 3 – Specifications
Part 5 –Conditions of
Contract
Part 6 – Response
Form 6.4
Schedules for the
Contract
Offeror’s Name:
Date:
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Response Form 6.4 - Schedule for Conditions of Contract
Note to Principal
The Principal should complete those items which the Principal is able to specify and shade these items in grey. This will highlight
the items which the Offeror will be required to complete as part of their Offer
Note to Offeror
If a Contract is awarded to the Offeror as a result of this Invitation Process, a completed Schedule A, B and C which are completed
and acceptable to the Principal will form part of the Contract in accordance with clause 2.1 of the Conditions of Contract Version 002
– dated 1 July 2009, which is located via: www.qgcpo.qld.gov.au.
In this Invitation, the Principal has completed and/or identified those items which it requires for the purposes of a Contract. These
items are easily identified as they are shaded in grey. The Offeror must therefore complete all other items which are NOT shaded
below to assist in the evaluation process.
If the Offeror wishes to amend any items (shaded in grey) as completed by the Principal, these will constitute departures from this
Invitation and the Offeror must identify those amendments in Response Form 6.3 – Additional Provisions.
SCHEDULE A - CONTRACT PARTICULARS
The below Schedules A, B and C must be read in conjunction with the Queensland Government’s Conditions of Contract Version
002 – dated 1 July 2009 located via www.qgcpo.qld.gov.au – under ‘Standard contract forms’, along with any additional conditions of
contract as detailed in Schedule 3. The Conditions of Contract Version 002 – dated 1 July 2009 along with the below Schedules will
govern the Contract which may be established as a result of this Invitation Process.
ITEM
INFORMATION
1.
Customer (clause 1.1 - Conditions of Contract):
[Insert full name of the Customer}:
[Insert the Customer’s ABN]:
[Insert the Customer’s address]:
DETAILS
Name:
State of Queensland (acting
through <<insert name of
Government department or
agency>>)
OR
<<insert name of entity, if not
the State of Queensland>>
ABN:
<<insert Customer’s
number>>.
[Insert the name of the person representing the Address:
Customer, who will be responsible for the Contract].
Contact Person:
[Insert the Customer’s contact person’s email address]
Email:
2.
Contractor (clause 1.1 - Conditions of Contract):
[Insert full name of Contractor]:
Name:
[Insert Contractor’s ABN]:
ABN:
[Insert Contractor’s address]:
Address:
[Insert the name of the person representing the Contact Person:
Contractor, who will be responsible for the Contract].
[The Contractor’s name must be the same name as the
Offeror’s name within the Invitation. If different the
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Offer will be considered as non-conforming.]
3.
Approved Expenses (clauses 1.1 & 10 - Conditions of
Contract):
[Insert expenses for which the Contractor will be
entitled to be reimbursed].
[Specify the maximum amount payable to the
Contractor by the Customer under this Contract, if
applicable].
4.
Cluster Members (clause 1.1 - Conditions of Contract):
[Insert the Customer names of the ‘Cluster Members’,
(if applicable)].
5.
Commencement Date (clauses 1.1 & 3 - Conditions of
Contract):
[If Contract is to commence on a specified dated then
insert date].
6.
Completion Date (clauses 1.1, 3 & 6.2(b) - Conditions
of Contract):
[[If Contract is to be completed on a specified dated
then insert date].
Contract Term (clauses 1.1, 3.1 & 6.1 – Conditions of
Contract)
[Specify the term of this Contract]
7.
Delivery Date / Delivery Period (clause 1.1 Conditions of Contract):
[Specify the date or period which the Goods are to be
supplied and/or the Services are to be performed].
8.
Performance of Services by Key Personnel (clauses
1.1 & 9.1 - Conditions of Contract):
[Insert names of personnel who are to undertake the
Services for the Contractor and their qualifications].
Insert “Not Applicable” if there is no Key Personnel].
9.
Project Manager (clauses 1.1 & 5 of Conditions of
Contract):
[Insert the position title of the nominated Customer
officer who will oversee the Contract on the Customer’s
behalf].
10.
Site (clause 1.1 - Conditions of Contract):
[Insert the site details on where the Deliverable is to be
installed, supplied, perform, etc].
11.
Provision of the Goods and/or Services Milestones (clause 6.2(a) - Conditions of Contract):
[Insert description of milestones and proposed
achievement dates].
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12.
Provision of the Goods and/or Services - Periodic
or recurrent Services (clause 6.2(c) - Conditions of
Contract):
[Insert times/frequency/intervals for performance of
periodic or recurrent Services. If Services are not
periodic or recurrent, insert ‘Not Applicable’].
13.
Provision of the Goods and/or Services – Key
performance indicators or performance standards
(clause 6.4(a) - Conditions of Contract):
[Specify the key performance indicators with which the
Services are required to comply].
14.
Provision of the Good and/or Services - Assistance
to be provided by the Customer (clause 6.5 Conditions of Contract):
[Specify if any assistance is to be provided by the
Customer to the Contractor in relation to the Goods or
Services, and specify details].
15.
Requirements for Goods and/or Services (clause 7.2
- Conditions of Contract):
[Specify if the Goods are to be other than new and
unused condition and of recent origin].
16.
Security (clause 14 - Conditions of Contract):
[Specify if a Security is required].
[Specify the nature of the Security (e.g. financial or
performance)].
[Specify the time when the Security must be provided
by the Contractor to the Customer, (e.g. five Business
Days after the Commencement Date)].
[If a financial Security is applicable specify the amount
of Security required by the Customer].
17.
Intellectual Property Rights (clause 17 - Conditions of
Contract):
Clause 17.3 applies
Yes
(New Contract Material vests in the Customer)
OR
OR
Clause 17.4 applies
Yes
(New Contract Material vests in the Contractor) with
licence rights to the Customer for Government use.
If “YES” to clause 17.4, clause 17.4(b) applies Yes
(Customer has full commercial exploitation rights).
Moral Rights (clause 17 – Conditions of Contract)
17.7(d) [List any specific acts or omissions in relation
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to Moral Rights in addition to those specified
in clause 17.7(a) – (c) that are being
consented to.
[If no additional acts or omissions are to be
specified insert ‘NIL’ or ‘Not Applicable’.]
18.
Confidentiality (clause 18.2(b) - Conditions of
Contract):
[Specify whether the Contractor is required to obtain
from its officers, employees, agents and subcontractors a confidentiality undertaking in a form
approved or provided by the Customer].
19.
Liability (clause 21 - Conditions of Contract):
[Specify the amount of the liability cap (e.g. an amount
of $(x) million or (y) times the value of the Contract.)]
For the avoidance of doubt, $0 or no amount specified
means liability is unlimited.
20.
Insurance – Public Liability (clause 23.1(b) Conditions of Contract):
[Specify if public liability insurance is required].
If “YES”, specify the sum to be insured].
Yes
No
Sum Insured:
[Specify the public liability insurance policy no.].
Policy No.;
[Specify the name of the insurance provider].
Insurance Provider:
[Specify the name on the public liability insurance policy Named Insured:
as the “insured”].
[Specify the Contractor’s expiry date of the public Expiry Date of Policy:
liability insurance policy].
[Public liability insurance covers liability for personal injury
and property damage. Typically the amount is at least $10
million per claim depending upon the Risk Assessment
21.
Insurance - Professional indemnity (clause 23.1(c)
and 23.3 - Conditions of Contract):
[Specify if professional indemnity insurance is required]
If “YES” specify the sum to be insured.
Yes
No
Sum Insured:
[Specify the professional indemnity insurance policy Policy No.;
no.].
Insurance Provider:
[Specify the name of the insurance provider].
Named Insured:
[Specify the name on the professional indemnity
insurance policy as the “insured”].
[Specify the Contractor’s expiry date of the professional Expiry Date of Policy:
indemnity insurance policy].
[Professional indemnity insurance covers the consequences
of a breach of professional duty and professional negligence.
It is only required where relevant, (i.e. if you engage an
accountant to provide professional accounting services)].
[Specify if professional indemnity insurance is to be
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Invitation to Offer for the Provision of Goods and/or Services
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maintained for an alternative period (i.e. other than four Yes
No
years from the Completion Date or termination of the
Contract).]
If “YES” specify alternative period.
Alternative Period:
[Specify and provide details if the Contractor is a
member of a scheme approved under the Professional
Standards Act 2004].]
22.
Insurance - Other insurances (clause 23.1(d) Conditions of Contract):
[Specify if any other insurances are required (e.g. Insurance Policy:
product liability insurance)]
If “YES” specify the sum to be insured].
Sum Insured:
[Specify the other insurance policy no.].
Policy No.;
[Specify the name of the insurance provider].
Insurance Provider:
[Specify the name on the insurance policy as the
Named Insured:
“insured”]
Expiry Date of Policy:
[Specify the Contractor’s expiry date of the above
insurance policy].
23.
Notices - Customer’s address for notices (clause
31.1(a) - Conditions of Contract):
[Insert address for notices]
[Insert facsimile no.]
[Insert email address].
24.
Notices - Contractor’s address for notices (clause
31.1(b) - Conditions of Contract):
[Insert address for notices]
[Insert facsimile no.]
[Insert email address].
Address:
Facsimile No.:
Email Address:
Address:
Facsimile No.:
Email Address:
Privacy Statement - The Principal is collecting Personal Information from the Offeror for the purpose of administering this Invitation
Process and subsequent Contract. This Personal Information may be shared with Queensland Government departments or
agencies, Queensland Government Bodies, Non-Government Organisations and/or Commonwealth, States or Territories for the
purpose of administering this Invitation Process and subsequent Contract. Personal Information will not be disclosed to any other
third party without consent of the Contractor, except where authorised or required by law.
Offeror’s Name:
Date:
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Response Form 6.4 - Schedule for Conditions of Contract
Note to Offeror
If a Contract is awarded to the Offeror as a result of this Invitation Process, this Schedule B will be completed by the Principal in
accordance with the Offeror’s Offer or as otherwise negotiated between the Parties and accepted by the Principal, and will form part
of the Contract in accordance with clause 2.1 of the Conditions of Contract Version 002 – dated 1 July 2009, which is located via:
www.qgcpo.qld.gov.au.
SCHEDULE B – GOODS AND/OR SERVICES INCLUDING PRICING
The following Goods and/or Services including Price forms part of this Contract.
Description
Qty
Unit Price
(Excl.
GST)
Sub-total Price
(Excl. GST)
Price
(GST
component
only)
Total Price
(Incl. GST)
List any delivery and installation details and charges applicable to this Offer.
List any taxes, duties or other charges and their details associated with each
Good and/or Service applicable to this Offer.
TOTAL CONTRACT PRICE
$
<<Specify when and manner in which the Price is payable>>
<<Specify time and manner in which the Contractor must submit invoices>>.
DRAFT
“FOR INFORMATION ONLY”
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Response Form 6.4- Schedule for Conditions of Contract
Note to Offeror
If a Contract is awarded to the Offeror as a result of this Invitation Process, this Schedule C will be completed by the Principal in
accordance with the Offeror’s Offer or as otherwise negotiated between the Parties and accepted by the Principal and will form part
of the Contract in accordance with clause 2.1 of the Conditions of Contract Version 002 – dated 1 July 2009, which is located via:
www.qgcpo.qld.gov.au.
SCHEDULE C – ADDITIONAL PROVISIONS OF THE ARRANGEMENT
These terms and conditions reflect variations to the standard provisions of this Contract.
The Contract includes the following Additional Provisions to the Specifications and/or Conditions of Contract Version 002 – dated 1
July 2009.
Parts
Clause Number
Departures
Specifications
Conditions of Contract
DRAFT
“FOR INFORMATION ONLY”
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Response Form 6.5 - Declaration of Interest and Possible Influences
In submitting an Offer in response to this Invitation, the Offeror warrants that to the best of its knowledge and belief and subject to
any disclosures detailed below:
(a)
no family, business or pecuniary relationships exist between the Parties to this Invitation Process that would adversely
impact on this Invitation or any Contract arising as a result of this Invitation Process;
(b)
neither the Offeror nor its officers or employees have:
(i)
engaged in any unethical behaviour or sought and/or obtained an unfair advantage; or
(ii)
received or will receive any pecuniary or in-kind advantage from any other Offeror,
in relation to this Invitation Process;
(c)
no officer, employee, contractor or family member associated with the Offeror is or has been engaged by the Principal
or an Eligible Customer in a position or role that in any way relates back to this Offer;
(d)
no officer, employee, contractor or family member associated with the Principal has been offered any benefit or
inducement associated with this Offer, including any offer relating to employment; and
(e)
other than specified below, neither the Offeror nor any of its officers or employees have or are likely to have any
Conflict of Interest.
The Offeror further undertakes to notify the Principal via the Contact Officer in writing immediately if any warranty contained in this
Response Form 6.5 becomes incorrect.
The following information is disclosed for the purposes of this Response Form. Offerors must supply details of any possible conflict
of interest that exists or may arise in relation to the making and/or acceptance of their Offer.
If there is nothing to declare, Offerors must insert “None”.
Offeror’s Name:
Date:
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Response Form 6.6 - Statement of Competitive Neutrality
Government owned entities seeking to supply to the Queensland Government are required to indicate whether their Offer
for the provision of Goods and/or Services complies with the competitive neutrality principles of the Offeror’s jurisdiction.
If Statement of Competitive Neutrality is applicable in some or all areas please
alternatively if this is not applicable please
the “Not Applicable” box .
the appropriate “Compliant” box or
To be completed by Government owned entities external to Queensland
For government owned entities outside Queensland, including local government and Commonwealth, State or Territory government,
the Offer has been priced to comply with the competitive neutrality principles of the government of the Offeror’s jurisdiction.
Compliant
or Not Applicable
To be completed by Queensland Government owned entities
For Queensland Government Bodies, the Offer has been priced to comply with the Queensland Government’s policy statement on
the application of competitive neutrality to government business activities, “Competitive neutrality, and Queensland Government
Business Activities” located at www.treasury.qld.gov.au.
Compliant
or Not Applicable
To be completed by Queensland Local Government entities
The Offer has been priced to comply with the competitive neutrality policy arrangements established by the Queensland
Government.
Compliant
or Not Applicable
Offeror’s Name:
Date:
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Response Form 6.7 -
Check List
Note to Offeror:
The checklist is provided to assist Offerors submitting a conforming Offer. The list is not exhaustive and should not be relied
upon as the sole quality check. Prior to submitting an Offer, Offerors should use the following checklist to ensure that all key
information has been complied:
Check List Questions
Have you met this requirement:
1
Have you read and understood the Conditions of Offer Version 002 dated 1 July 2009, as referenced in Part 2 of this Invitation?
Yes
No
2
Have you read and understood the Conditions of Contract Version
002 - dated 1 July 2009, as referenced in Part 5 of this Invitation?
Yes
No
3
Are you submitting your Offer in accordance with Part 1?
Yes
No
4
Have you specified any departures from the Specifications,
Conditions of Contract and/or Response Form 6.4, in relation to your
Offer, in Response Form 6.3?
Yes
No
5
Have you signed your Offer on the “Offer Authorisation and
Certification” page of Response Form 6.1?
Yes
No
6
Have you answered all questions and responded to all requirements
specified in the Response Forms?
Yes
No
7
Have you entered the name of your organisation making this Offer in
the footer of each Response Form?
Yes
No
8
Have you checked all other lodgement requirements of the Invitation
to ensure your Offer is prepared and addressed correctly? (Refer to
Part 1 and Part 2)
Yes
No
If your answer to any of the above questions is "NO", your Offer may be considered non-conforming, in accordance with
clause 9 of the Conditions of Offer Version 002 - dated 1 July 2009.
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