EAST OF ENGLAND FOUNDATION SCHOOL (EoEFS)
ARCP/F2 SIGN OFF AND REVALIDATION PROCESS 2017
Timeline
Action
At least six weeks’ notice given to F2s.
F2 completes Form R via ePortfolio.
ARCP review conducted by ARCP panel.
FTPD and ARCP Panel chair assign ARCP
outcome using the e-portfolio tool. FTPD signs
ARCP outcome Form.
Deadline
20 April
No later than 22 May.
No earlier than 1 June.
2 - 27 June.
F2 Trainee signs ARCP Outcome Form.
Within ten days of the ARCP outcome being
assigned.
No later than 4 July.
Trusts return F2 Checklists of Evidence to us
at the East of England Foundation Schools
(EoEFS).
EAFS generate an Attainment of Competency
Form (FPCC) for all trainees who have
received a satisfactory ARCP outcome.
The Foundation School Director (FSD)
electronically signs FPCC
No later than 20 July.
GUIDANCE FOR F2 DOCTORS WITHIN THE EAST OF ENGLAND FOUNDATION SCHOOLS
If you do not satisfactorily complete F2 training you will not be eligible for specialty training.
Criteria for F2 sign-off
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Completion of Form R
ARCP outcome 6
Foundation Programme Certificate of Completion (FPCC)
Preparing your ePortfolio for review by the ARCP panel
You must include the following on your ePortfolio:
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Supervised Learning Events (SLEs)
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Assessments
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Clinical Supervisor end of placement reports
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Educational Supervisor end of placement reports
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Educational Supervisor end of year report
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If for any reason you are unable to complete the above then you must notify your Educational
Supervisor and FTPD.
The ARCP panel will review your portfolio and any supplementary evidence, and complete the ARCP
outcome form and EoEFS Checklist of Evidence. If all the criteria have been met, the Checklist of
Evidence will be returned to us and a signed 5.2 form will be generated before the end of your F2
year.
You must sign your ARCP outcome form electronically on ePortfolio within ten days of your ARCP
outcome being assigned.
For administrative purposes, F2 sign-off is completed before the end of F2. It is however, subject to
satisfactory completion of the entire F2 Programme.
F2 GUIDANCE FOR FTPDS
Preparing for ARCP Review
Before signing the EoEFS Checklist of Evidence, you must review ePortfolio using the
national Foundation ARCP process. The Foundation Programme Administrator at your Trust
will arrange access to ePortfolio for the ARCP panel.
All panel members must have undertaken equality and diversity (E&D) training within the last
three years. We can provide links to online training.
The ARCP Panel
The panel should include a Chair, a registered and licensed medical practitioner on the
specialist or GP register, and at least one other member, for instance:
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A Medical Education Manager
A specialty training doctor (ST4 or above)
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A Clinical Supervisor
An Educational Supervisor
Where it’s likely that a foundation doctor is making insufficient progress, the panel should
include at least one external member, such as:
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A lay representative
An external trainer
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An employer representative
An external LETB/foundation school representative.
Two panel members, one of whom should be the registered practitioner, must systematically
review each Foundation doctor’s e-portfolio.
If there is a disagreement between these two panel members, the evidence should be reviewed
by a third member, and the majority decision used in determining the outcome.
It’s not necessary for the panel to review ePortfolio evidence at the same time.
Once the panel is formed, the Foundation Administrator at your Trust should issue an ARCP
timetable and notify foundation doctors of the review dates.
Each panel member should study the latest Foundation Programme Reference Guide,
particularly the sections on requirements, outcomes and competences.
Conducting the review
Most of the evidence needed to assess ARCP will be in the doctor’s ePortfolio, but you may
also need to collect local evidence such as:
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An accurate record of sickness and absence
Enhanced Form R
Copies of ILS/ALS certificates
Proof of GMC registration
All portfolios must contain the following:
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Evidence of attendance at foundation teaching sessions
Evidence relating to the trainee’s SLEs and assessments
Clinical and Educational Supervisor end of placement reports
Educational Supervisor end of year report
A record of any absence over and above annual leave
A completed Enhanced Form R
The panel should then complete the EoEFS Checklist of Evidence.
Incomplete Evidence Presented (Outcome 5)
Where the evidence submitted is incomplete or inadequate, the panel should immediately
issue an Outcome 5, and request a written explanation from the foundation doctor before
notifying EoEFS.
Please refer to pages 11-17 of the UKFPO ARCP guidance and the Foundation
Programme Reference Guide for further information on conducting ARCP.
GUIDANCE FOR MEDICAL EDUCATION MANAGERS/FOUNDATION ADMINISTRATORS
Preparing for ARCP Review
The Trust Foundation Administrator should arrange access to ePortfolio for the ARCP panel:
click here for guidance.
When a satisfactory ARCP outcome has been awarded, the FTPD and F2 doctor will
complete and sign the ARCP outcome form using ePortfolio.
Medical Education Managers/Trust Foundation Administrators should then collect EoEFS
Checklists of Evidence from the panel.
The Medical Education Department/Postgraduate Centre should send a complete set of
Checklists of Evidence to EoEFS no later than 4 July using recorded delivery or by courier.
We will also accept scanned and emailed versions of the checklist.
Please notify EoEFS if any checklists will be unavoidably delayed.
The EoEFS Director will review the checklists and generate/electronically sign a 5.2 form for
each doctor who has been issued with an Outcome 6.
Please send EoEFS Checklists of Evidence to:
East of England Foundation Schools Administrator
Health Education England East of England
2-4 Victoria House
Capital Park
Fulbourn
Cambridge
CB21 5XB