MINUTES OF THE
CANBY SCHOOL DISTRICT
BOARD OF DIRECTORS
Board Regular Session and Executive Session
January 19, 2017
Canby High School, Applied Technology Center, OMNI Room
REGULAR SESSION
Board members in attendance were Diane Downs, Kristin Downs, Rob Sheveland, Andrea
Weber, Tom Scott, and Mike Zagyva. Absent Board member was Angi Dilkes Perry. Also in
attendance were Trip Goodall (Superintendent), Kamela Davis (Board Secretary), Denise
Lapp, Sheryl Lipski, Lauretta Manning, Michelle Riddell, Cherie Switzer, Andy McKean,
Skyler Rodolph, Sam Thompson, Cindy Bauer, Melissa Youd, Travis Opperman, Jennifer
Turner, Andy McKean, Galina Dobson, Greg Dinse, Kimie Carroll, Brenda Griffin, Marilyn
Wood, Janet Diaz, Christina Lewis, Rosalie Thompson, Candice Palen, Adam Dwight, Aaron
Sleeper, Araceli Ibarra, Jennifer Hitchcock, Madeline Thompson, Hannah Thompson, Marisa
Ibarra, Carlie Lewis, Harley Stucks, Kim Kent, Melissa Hagen, Davis Hagen, Yael ChavezJimenez, Marisa Ibarra-Zuniga, Rebecca Wright, Patty Abell, Patti Lang, Claire Wright,
Rebecca Wright, Kevin Wright, Jada Rupley, Linda Brown, John Hall, Steve Matthias, Rachel
McKenzie, and Lydia Walsh.
1.0 CALL TO ORDER
Board Chair Mike Zagyva called the Regular Board Meeting to order at 6:30 p.m.
2.0 INTRODUCTIONS AND FLAG SALUTE
The audience members introduced themselves. Carus student Carlie Lewis led the flag
salute.
3.0 CHANGES TO AGENDA
A Snow Day Make-up discussion was added as agenda item 8.8.
4.0 PUBLIC FORUM/ANNOUNCEMENTS
4.1 C.A.R.E. Award
The Kiwanis Canby Area Recognition of Excellence (C.A.R.E.) Award acknowledges local
teachers, administrators, and staff who go above and beyond to make a difference in the
lives of students. Superintendent Goodall announced December’s recipient Adam Dwight,
Building Tech, at Carus Elementary. Mr. Dwight was nominated for the award because he
has been instrumental in helping a student who is battling cancer attend class remotely
with a “robot” device in partnership with Clackamas Educational Service District. Brenda
Griffin and Marilyn Wood, C.A.R.E. Committee members, presented the award and
congratulated Mr. Dwight on behalf of the committee, Canby Kiwanis, and local area
businesses.
4.2 Spotlight on Student Success – Carus Elementary
Sam Thompson, Carus Principal; Kim Kent, 6th Grade Teacher; and Jennifer Hitchcock,
Library Assistant, highlighted a new Makerspace project at Carus Elementary along with 6th
grade student helpers: Carlie Lewis, Yael Chavez-Jimenez, Hannah Thompson, Harley
Stucks, Davis Hagen, Marissa Ibarra-Zuniga. Ms. Kent and Ms. Hitchcock shared the
Makerspace area is located in the Carus Library where students can collaborate, build and
create. They presented a slideshow featuring K-3 students using everyday materials and
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tools in the new space with their peers. Sixth grade students helped to develop rules and
guidelines for activities with visual instructions for younger learners. A grant from the
Canby Educational Foundation and a private donation funded the project. Following the
presentation, the students provided an opportunity for Board members and the
Superintendent to participate in a hands-on Makerspace activity.
4.3 FFA Nationals Presentation/Recognition
CHS Students Rachel McKenzie and Lydia Walsh shared about their recent opportunity to
attend the FFA National Convention in Indianapolis, Indiana with five other students, FFA
Advisor Patty Abell and Board Member Kristin Downs. The students showed a keynote
presentation highlighting their experiences including a stop in Cincinnati, Ohio to tour the
University of Findlay and the culminating National FFA Convention event and contests with
over 60,000 students. Students were recognized for their achievements and overall of
placement of 13th in the nation in horse judging.
4.4 Board Recognition
As January is National Board Recognition Month, Superintendent Goodall acknowledged
Board Members and expressed appreciation for their volunteer work and genuine efforts to
help Canby students succeed. He presented each Board member with a piece of artwork
created by students from each school and a calendar with drawings by Art students at
Canby High School.
Chair Mike Zagyva recessed the meeting for 5 minutes.
4.3 Public Comments
Public comment was taken from community member and Bridging Cultures representative,
Janet Diaz, regarding appreciation for the organization’s partnership with the school district
and an upcoming Bridging Cultures presentation at the February 16 Board meeting.
Community member Steve Matthias extended an invitation to Board members and
administrators to attend the Canby FFA Alumni Benefit Auction and Dinner on Saturday,
January 21, 2017.
5.0 CONSENT AGENDA
Included in the Consent Agenda:
5.1 December 15, 2016 Board Regular Session Minutes
5.2 Personnel Changes
MOTION:
Kristin Downs moved to approve the Consent Agenda with 5.1
Minutes as revised and 5.2 Personnel Changes, Diane Downs seconded the
motion. Motion passed 6-0.
6.0 SUPERINTENDENT’S REPORT
Superintendent Goodall commented on the following:
 Administration is exploring options to make up six school day closures due to
inclement weather. More information to come.
 Would like to introduce and welcome new Facilities Manager John Hall.
 Started back from Winter Break with a Professional Development Day for Teachers.
Thank you to Sheryl Lipski and the Teaching and Learning Department for their
efforts.
 Met with Superintendent Jada Rupley, Linda Eastlund, and Stuart Long regarding
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
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the Parrott Creek Ranch program and district data needs.
Met with Senator Alan Olson along with Troy Soles and Chris Bangs to continue
discussions around education and funding issues.
Met with the administrative team to continue Equity work.
Participated in the Carus Canby Reads Assembly with Principal Thompson.
Lastly, held a Parent Forum Meeting on January 13 with parents from different
schools. Topics discussed were: Snow Days, Ackerman Task Force, Homework, and
Parent Engagement.
7.0 BOARD COMMENTS
Andrea Weber: Pass
Rob Sheveland: Pass
Kristin Downs: Pass
Diane Downs: Pass
Tom Scott: Pass
Mike Zagyva: Appreciated the opportunity to serve as judge for the Ninety-One School
Geography Bee.
8.0 INFORMATION/DISCUSSION/ACTION ITEMS
8.1 2017-2018 Clackamas Education Service District (CESD) Local Service Plan
Superintendent Jada Rupley and Vice-Chair Linda Brown shared a video highlighting the
Resolution Services provided by the Clackamas Education Service District to support local
area school districts. A copy of the Clackamas ESD 2017-2018 Local Service Plan and
accompanying memorandum was provided for the Board’s reference. In addition,
Superintendent Rupley extended an invitation to CSD Board members to serve on the CESD
Budget Committee, which requires attendance at one meeting in May.
MOTION:
Rob Sheveland moved to approve the 2017-2018 Clackamas
Education Service District (CESD) Local Service Plan, Andrea Weber seconded
the motion. Motion passed 6-0.
8.2 Monthly Curriculum Update: Dual Language and Spanish Literacy Language Arts
Adoption
Sheryl Lipski, Director of Teaching and Learning, introduced Angie Navarro, Trost Principal
and Brynn Hager, Trost First Grade Teacher, to present on the Dual Language and Spanish
Literacy Language Arts Adoption. Ms. Navarro and Ms. Hager provided an overview of the
new curricula and shared that teachers are fully committed to implementation and have
benefited from training provided by publishers. Ms. Navarro explained that Trost
Elementary adopted material for their Dual Language program that is different than the
Spanish Language Literacy curriculum adopted at Eccles Elementary, Knight Elementary,
and Lee Elementary. The Dual Language curriculum includes an English and Spanish sideby-side text feature. Ms. Hager noted some additional features include advanced vocabulary
development, continuity of themes, leveled readers, and online technology resources. Some
challenges have included prioritization of essential material and some technical issues.
Overall, the feedback received from teachers has been positive.
8.3 Data Team - Reporting Process
Ms. Lipski reviewed information provided in advance of the meeting regarding the District
Data Team’s responsibilities and support services. She shared the state reporting schedule
for 2016-17 was included as a reference.
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8.4 Mid-Year Alternative Education Report
Greg Dinse, Canby High School Principal, and Lauretta Manning, Director of Special Services,
shared information on district Alternative Education programs. Dr. Manning reviewed a
2016-17 Alternative Placements handout with data with on the number of students in
outside programs receiving services.
Mr. Dinse supplied a document with information regarding the Canby High School
Alternative Education Program including the status of students who transferred from the
Ackerman program, the Canby Alternative Placement (CAP) program, and the CHS Credit
Recovery Program. Mr. Dinse introduced Jodi Gelder, Alternative Education Program
teacher, who reported students are on a modified schedule (two period morning or
afternoon blocks) and receive personalized instruction. She noted students are
experiencing increased success at school and a more positive attitude overall as a result of
various interventions. Mr. Dinse added the Credit Recovery Program has helped students
with credit deficiencies get back on track for graduation with oversight provided by Mike
Vaught.
8.5 Financial Report | Special Funds | Enrollment Update
Denise Lapp, Director of Finance, reviewed the current Financial Report as of December 31,
2016. The Construction Excise Tax (CET) fund balance is $546,695.07 and includes
payments for the CHS boiler replacement, the Ackerman archive records storage facility,
and a small CHS microscope purchase.
Ms. Lapp reviewed the Month End Enrollment Summary as of December 31, 2016. She
reviewed student counts with a total enrollment of 4,701 students, noting enrollment has
decreased by 22 students. At this time last year, enrollment decreased by 66 students.
8.6 Policy 1st Reading – GCBDD/GDBDD Oregon Sick Time
The Board held a first reading on policy GCBDD/GDBDD Oregon Sick Time. Michelle Riddell,
Interim Human Resources Director, explained the new policy requirements and provided
clarification. Revisions were noted as suggested.
8.7 Policy 2nd Reading & Adoption - BBAA Individual Board Member’s Authority and
Responsibilities, BD Board Meetings (New), BDC Executive Sessions (New)
The Board held a second reading on the following policies: BBAA Individual Board Member’s
Authority and Responsibilities, BD Board Meetings, and BDC Executive Sessions. The Board
requested further clarification on contract threshold amounts as referenced in Policy BBAA
with regard to other accompanying polices, i.e. sale of property. In addition, information
was requested on approval of personal service contracts and consultant contracts. In
relation to Policy BD, Chair Mike Zagyva asked Board members to consider the use of
district email in lieu of private email. Also, a suggestion was made to clarify the wording in
section two regarding a quorum of Board members. The Board agreed to revisit Policy
BBAA and Policy BD at the March 2 Work Session. No suggestions were made regarding
Policy BDC.
MOTION:
Kristin Downs moved to adopt policy BDC Executive Sessions.
Diane Downs seconded the motion. Motion passed 6-0.
8.8 Snow Day Make-up – Added Agenda Item
Superintendent Goodall distributed a written proposal to mitigate lost time for
semester/trimester schedules due to school closures. The following changes were
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presented for the Board’s consideration:
K-8 Grade Levels
1. Change end of semester from January 27 to February 3.
2. Change grading day (no school) from January 30 to February 6 (no school).
3. Change February 17th professional development day (no school) to an
instructional day (all schools in session).
9-12 Grade Levels
1. Change January 30 PD/Progress day (no school) to February 6 (no school).
2. Change February 2 parent conference day to February 9 (school in session).
3. Change end of trimester from March 16 to March 23.
4. Change high school grading day from March 17 to March 24.
As a result of the changes, one (1) instructional day is restored to the 2016-2017 calendar.
The Board was asked to approve the changes as the first step in the process to satisfy the
immediate need of extending the semester/trimester schedules.
Mr. Goodall discussed options for restoring the remaining five days including: adding time
to the school day, adding instructional days to the end of the year, and/or Board approval of
2016-2017 professional development and conference time as instructional times as per
OARS 581-022-1920. He added the State may approve 14 hours of waived instructional
time next week due to weather closures. The Board agreed to move forward with part one
of the proposal and revisit part two of the proposal at the February 2 Board Work Session. It
was noted that the Board would not be in favor of approving professional development and
conference time as instructional time.
MOTION:
Diane Downs moved to approve the proposal to mitigate lost
time for semester/trimester schedules due to school closures as outlined
above, which restores one of six instructional days to the 2016-2017 school
calendar. Andrea Weber seconded the motion. Motion passed 6-0.
9.0 FUTURE AGENDA ITEMS
The following items will be addressed at a future Board session:
 Establish 2017-18 Open Enrollment Openings
 Snow Day Make-up
 HR Update
 CIP | SIP Mid-Year Progress Report
 Start and End Time | Semester vs. Trimester
 Student Transportation Complaint Procedure
 Policy Review
As previously noted, a third reading of Policy BBAA Individual Board Member’s Authority and
Responsibilities and Policy BD Board Meetings was added to the March 2 Work Session.
Chair Mike Zagyva recessed the meeting for 5 minutes.
EXECUTIVE SESSION
Mike Zagyva exited the Board from the Board Regular Session and entered into an Executive
Session at 9:04 p.m. The Board met in Executive Session to review and evaluate the
employment-related performance of the Superintendent, pursuant to ORS 192.660(2)(i)
and in accordance with ORS 192.660(2)(a), in consideration of the employment of a public
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officer, employee, staff member, or individual agent which allows the Board to meet in
Executive Session for that purpose.
It was requested that information discussed in the Executive Session not be disclosed and
information discussed in the Executive Session shall not be made public by the news media.
Board members in attendance were Diane Downs, Kristin Downs, Rob Sheveland, Andrea
Weber, Tom Scott, and Mike Zagyva. Absent Board member was Angi Dilkes Perry. Also in
attendance were Trip Goodall (Superintendent) and Kamela Davis (Board Secretary).
Mike Zagyva exited the Board from the Executive Session and reentered the Regular Session
at 9:48 p.m.
10.0 ADJOURNMENT
Chair Mike Zagyva adjourned the meeting at 9:48 p.m.
Respectfully Submitted:
____________________________________
Kamela Davis
Board Secretary
_____________________________________
Mike Zagyva
Board Chair
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