HIGHBURTON FIRST SCHOOL PTA AGM Minutes Date: Location: Present: Tuesday 25th September 2012 – 7.00pm ICT Suite Sue Wimpenny, Louise Kelsey, Liz Dickson, Liz Robinson, Diane Wilks, Lisa Shaw, Samantha Bullock, Sandra Coulthard, Clare Winter, Alison Ferguson, Rachel Bennett, Annabel Hobbs, Jemma Green, Joel Kenyon, Joanne Illingworth Apologies: Sarah Sykes, Viv Barraclough, Graham Booth, Sharron Briggs, Rachel Farnworth, Sarah Coulson, Debs Rattigan, Mel Taylor, Rachael Filak Information/Action HIGHBURTON FIRST SCHOOL PTA Chair’s Report for 2011/2012 Once again we have enjoyed a busy & successful year. Through hard work & commitment our committee have helped raise £14’700 of funds giving us a nett profit of £9’000 which is £4000 up on the previous year. An excellent result which means everybody should give themselves a huge pat on the back. Of course this money has been put to good use and we have been merrily spending as quickly we have been raising which means that the parents of today can see the results of their fundraising efforts today & it is their children who can enjoy & benefit from them. This year’s biggest project was raising funds to build the new ball court which is now in situ outside years 4 & 5. The PTA contributed a total of £8900 which used funds already raised in the previous year and also funds from the Ball in November 2011. The Diamonds & Dickie Bows Ball was once again held at the Sculpture Park which was a great venue. Whilst school attendance was not great we filled the seats with friends & family a despite the varying opinions of this evening it was our biggest fundraiser by far giving us a total donation of £3850. Such a small team worked incredibly hard on this event but it really paid off. In addition to the ball court other PTA funding included Construction Kits, the Teacher to Parent Texting Service, a new Potting Shed as well as covering the annual Pantomime, Year 5 trip & a contribution towards the class trips for the other years & the PTA Xmas Gifts for each pupil in the school. Other fundraising events included the Fun Run, which was a fantastic event organised by a few parents from school as a fundraiser for Barnados. 25% of the total monies raised were kindly donated to coming to the school. The sun came out on a lovely family day as did a few closet athletes who performed brilliantly on the day. Of course it was the Jubilee this year and we celebrated by having our Jubliee Afternoon Tea Party. The event was really well attended with parents and friends coming along to listen to the children and join in with the singing (led by the short lived – with good reason – PTA choir). The committee and helpers dressed in red, white & blue or in their tea serving best and kept the tea cups filled serving cake kindly donated by parents. To quote Lady Edith from Downtown Abbey, it was rather jolly. Proceeds from this event went to the Choir to contribute towards coach hire over the year. Other fundraising events included the Film Nights which generated £886 in total & which, for a relatively low input event has been very effective. Big thanks go to Mr Booth & Miss Hufton who plan & manage these events very successfully providing the parents with a low cost babysitting service. The 2nd Race Night was held in May at the Kirkburton Cricket Club and was really enjoyed by everyone who attended and is particularly enjoyed by the children again (£485). Our Christmas Fair was a success & provided us with £788 & the Summer Fayre raised £760. It always takes a large number of people to plan these events & once again there was a struggle to find volunteers but a last minute push bought just enough people to keep the events going. The more established fundraising events this year were: School Disco’s in October & February were well attended 100 Club Bags to School Chocolate Bingo Picture This Photography All this was a result of a great deal of hard work and time put in by the various members of the PTA committee & the teachers Overall the planning, hard work and effort put into all the events by members of the committee over the past year is very Person SW much appreciated. The money we have raised & the events we have run really could not be done without them. At the same time we must thank the parents, ex pupils & friends who have also volunteered their time, particularly at the Christmas & Summer Fayre. Now on a more serious note…….. We must now consider that last year our expenditure far outweighed our income. Reviewing the regular events that we have planned into the calendar for the next 12 months, & assuming we will have another “Race Night” type evening event next year, we could make an anticipated profit of £4500. Considering that we have already allocated £1550 of that money for promised funding, this leaves us with just £2950 to play with. Over the past 2 years the PTA have contributed a total of £18000 directly to the school (£11672 this last year & £6475 the year before). It is clear that we are unable to support this level of contribution going forward unless we can increase the amount of fundraising we do or the expectations are reduced. We no longer carry extra cash in the pot. New & fresh fundraising ideas need to be brought to the table & the ideas needs to come from everyone on the committee and not just the same people every year. Please don’t be worried about making suggestions, no matter how big or small. We have to decide if we are going for the big cash events or go for smaller amounts from projects which are quick & easy to administer needing less people. We have all got busy lives and the committee is generally made up of working parents who are also juggling family lives. We all have limited time to give for the big fundraising events but what has been highlighted is the reduced number of people who are prepared to give this time & volunteer for each event’s subcommittee. Often the subcommittees contain the same people who are subsequently becoming tired or de-motivated by the experience in general. It has been a struggle (ongoing battle) to get help, both from within the PTA and throughout the school. It is important that we are all clear. It is not the attendance at the events which is an issue, it is the number of people who make themselves available to set them up which will ultimately prevent the fundraising. If this continues & the work load is not spread out we will struggle to raise the big numbers we have enjoyed in the past. It is essential that the school continue to pull together a considered wish list at the beginning of each school year to allow the committee to determine what is & isn’t achievable and also allow them to plan what current &/or extra events are needed to meet those requests. We must ensure that the process continues to be formalised and that the whole committee agree on where the money goes, especially as the funding is getting tighter. If there are extra requirements to be considered later in the year these requests must follow this process to ensure that all those committee members putting in the hard work are happy with how the money is spent Serious bit over & now for the thank you’s. Last year we saw 2 new members on the committee with Liz becoming very active on many of the subcommittees, not being deterred by the baptism of fire which was the ball. It is great to see some new faces this evening and I hope that you are able to stay for our committee meeting Thanks need to go to Sue Fonquernie-Fisher & Sam Wright (although on Maternity duties this year) for managing the PTA library over the past 12 months. A thank you to Mrs Clapham & Mrs Corley for sending out numerous texts on our behalf and collecting together all the money & reply slips. The biggest thank you should go to everyone who help pull together any of our events over the past year. With fundraising activities planned over the next 12 months & we continue to need as much help as possible, to spread out the work load equally across the committee and ensure we all maintain enthusiasm for our role at the school. It will be harder to raise the money we require with most people feeling the pinch during the current economic climate. It will be a tough year & this is all the more reason for us to all work hard and keep events fresh, interesting & fun. Many thanks again & here is to another successful year. Sue Wimpenny PTA Chairperson 2011/2012 Treasurers Report Louise Kelsey presented the Treasurers Report Highburton C.E.(C) First School PTA Income and Expenditure Account 18th August 2011 to date LK Events Summer Fayre Xmas Fair Family race night 80's Disco Burton Fun Run Tea Towels Xmas Shopping Night Bags to School Film night Picture This 100 Club Xmas Cards Book Sale Chocolate Bingo Valentine Disco Halloween Disco Camelot ticket raffle Ball Choir bun sale Jubilee Afternoon Tea Jubilee Biscuits Sub Total Ball Court Contribution to class trips Reading/library books Construction Kits Display It - Projector Outdoor area Teacher to Parent text service Potting Shed Yr5 coach trip PTA Xmas gifts Panto Choir coach hire Sports T-shirts NCPTA PTA library F Hunt leaving gift H Lodge -outdoor area Stationery Gravel re outdoor planting S Eaves leaving gift Outdoor furniture Outdoor bulbs Sports Day Indoor furniture Gazebo Bizarre signs Sub Total Total Excess (deficit) of Income over Expenditure Officer Resignations Mel Taylor – Vice Chairperson Committee Resignations Samantha Wright Kathryn Cummings Suzy Hills Income 932.45 1,298.32 863.00 Expenditure 171.74 510.34 377.44 Net Profit This year Net Profit Prior Year 760.71 787.98 485.56 0.00 475.00 8.00 389.50 380.00 885.95 220.00 144.00 169.75 0.00 177.99 111.60 164.26 0.00 3,854.75 (250.00) 257.86 50.00 774.17 665.64 637.93 491.83 Net Profit 2009/2010 671.01 (33.12) 475.00 8.00 389.50 380.00 960.00 220.00 504.00 274.75 360.00 105.00 199.67 242.00 271.26 21.68 130.40 107.00 7,188.50 131.95 339.58 50.00 3,333.75 381.95 81.72 14,727.98 5,655.07 9,072.91 5,402.60 2,500.00 11420.00 900.00 (8,920.00) (900.00) 0.00 (750.00) 0.00 0.00 (545.00) (500.00) (175.00) (230.00) (210.00) 0.00 0.00 (95.00) 6.76 0.00 0.00 (56.95) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 (12,375.19) (3,302.28) 0 0 (2,680.58) 0.00 (2,038.35) (777.50) (545.00) 0.00 (310.00) (210.00) (200.40) (160.00) (140.00) (89.00) (58.79) (52.69) (50.00) (40.08) (25.00) (24.50) 0.00 0.00 0.00 0.00 0.00 0.00 (7,401.89) (1,999.29) (25.65) (936.00) (178.91) (43.20) (134.49) (65.79) (60.00) (3,556.29) 1,394.97 (3,302.28) (1,999.29) 1,394.97 74.05 750.00 545.00 500.00 175.00 230.00 210.00 85.50 95.00 78.74 56.95 2,585.50 17,313.48 14,960.69 20,615.76 392.00 358.21 312.00 435.44 220.00 212.00 197.25 196.50 171.51 136.85 136.27 65.00 0.00 0.00 0.00 424.00 440.00 156.00 196.25 95.81 155.83 139.15 2,706.33 4,951.26 (221.25) (176.00) (92.00) (20.00) (1,603.00) Alison Butterfield Chris Littlewood New Officer Committee Members Post Nomination Nominated by Seconded by Chairperson Sue Wimpenny Louise Kelsey Sam Bullock Vice Chair Rachel Bennett Sue Wimpenny Diane Wilks Treasurer Louise Kelsey Sue Wimpenny Liz Robinson Publicity Secretary Liz Robinson Louise Kelsey Sam Bullock Miuntes Secretary Joel Kenyon Louise Kelsey Sue Wimpenny New General Committee Members since 2010 AGM Rachel Bennett Jemma Green Annabel Hobbs The 2010/2011 Committee is as follows: Officer Committee Members Chairperson Vice Chair Treasurer Publicity Secretary Minutes Secretary Sue Wimpenny Rachel Bennett Louise Kelsey Liz Robinson Joel Kenyon General Committee Members Rachel Farnworth Sandra Coulthard Rachael Filak Lisa Shaw Viv Barraclough Debs Rattigan Sarah Sykes Clare Winter Jemma Green Sharron Briggs Melanie Taylor Sarah Coulson Sam Bullock Diane Wilks Alison Ferguson Liz Dixon Annabel Hobbs Mrs M Barstow plus 2 staff members Class Representatives Year 5 Year 4 Year 3 Year 2 Year 1 Reception – Sarah Coulson/Debs Rattigan/Sue Wimpenny – Rachel Farnworth/Sandra Coulthard – Louise Kelsey/Rachael Filak – Sam Bullock/Clare Winter – Liz Dixon/Alison Ferguson - Jemma Green/Rachel Bennett
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