HIGHBURTON FIRST SCHOOL PTA
AGM Minutes
Date:
Location:
Present:
Tuesday 25th September 2012 – 7.00pm
ICT Suite
Sue Wimpenny, Louise Kelsey, Liz Dickson, Liz Robinson, Diane Wilks, Lisa Shaw, Samantha Bullock,
Sandra Coulthard, Clare Winter, Alison Ferguson, Rachel Bennett, Annabel Hobbs, Jemma Green, Joel
Kenyon, Joanne Illingworth
Apologies:
Sarah Sykes, Viv Barraclough, Graham Booth, Sharron Briggs, Rachel Farnworth, Sarah Coulson, Debs
Rattigan, Mel Taylor, Rachael Filak
Information/Action
HIGHBURTON FIRST SCHOOL PTA
Chair’s Report for 2011/2012
Once again we have enjoyed a busy & successful year. Through hard work & commitment our committee have helped
raise £14’700 of funds giving us a nett profit of £9’000 which is £4000 up on the previous year. An excellent result which
means everybody should give themselves a huge pat on the back.
Of course this money has been put to good use and we have been merrily spending as quickly we have been raising
which means that the parents of today can see the results of their fundraising efforts today & it is their children who can
enjoy & benefit from them.
This year’s biggest project was raising funds to build the new ball court which is now in situ outside years 4 & 5. The PTA
contributed a total of £8900 which used funds already raised in the previous year and also funds from the Ball in
November 2011. The Diamonds & Dickie Bows Ball was once again held at the Sculpture Park which was a great venue.
Whilst school attendance was not great we filled the seats with friends & family a despite the varying opinions of this
evening it was our biggest fundraiser by far giving us a total donation of £3850. Such a small team worked incredibly
hard on this event but it really paid off.
In addition to the ball court other PTA funding included Construction Kits, the Teacher to Parent Texting Service, a new
Potting Shed as well as covering the annual Pantomime, Year 5 trip & a contribution towards the class trips for the other
years & the PTA Xmas Gifts for each pupil in the school.
Other fundraising events included the Fun Run, which was a fantastic event organised by a few parents from school as a
fundraiser for Barnados. 25% of the total monies raised were kindly donated to coming to the school. The sun came out
on a lovely family day as did a few closet athletes who performed brilliantly on the day.
Of course it was the Jubilee this year and we celebrated by having our Jubliee Afternoon Tea Party. The event was really
well attended with parents and friends coming along to listen to the children and join in with the singing (led by the short
lived – with good reason – PTA choir). The committee and helpers dressed in red, white & blue or in their tea serving
best and kept the tea cups filled serving cake kindly donated by parents. To quote Lady Edith from Downtown Abbey, it
was rather jolly. Proceeds from this event went to the Choir to contribute towards coach hire over the year.
Other fundraising events included the Film Nights which generated £886 in total & which, for a relatively low input event
has been very effective. Big thanks go to Mr Booth & Miss Hufton who plan & manage these events very successfully
providing the parents with a low cost babysitting service.
The 2nd Race Night was held in May at the Kirkburton Cricket Club and was really enjoyed by everyone who attended and
is particularly enjoyed by the children again (£485).
Our Christmas Fair was a success & provided us with £788 & the Summer Fayre raised £760. It always takes a large
number of people to plan these events & once again there was a struggle to find volunteers but a last minute push
bought just enough people to keep the events going.
The more established fundraising events this year were:





School Disco’s in October & February were well attended
100 Club
Bags to School
Chocolate Bingo
Picture This Photography
All this was a result of a great deal of hard work and time put in by the various members of the PTA committee & the
teachers
Overall the planning, hard work and effort put into all the events by members of the committee over the past year is very
Person
SW
much appreciated. The money we have raised & the events we have run really could not be done without them. At the
same time we must thank the parents, ex pupils & friends who have also volunteered their time, particularly at the
Christmas & Summer Fayre.
Now on a more serious note……..
We must now consider that last year our expenditure far outweighed our income. Reviewing the regular events that we
have planned into the calendar for the next 12 months, & assuming we will have another “Race Night” type evening
event next year, we could make an anticipated profit of £4500.
Considering that we have already allocated £1550 of that money for promised funding, this leaves us with just £2950 to
play with. Over the past 2 years the PTA have contributed a total of £18000 directly to the school (£11672 this last year
& £6475 the year before). It is clear that we are unable to support this level of contribution going forward unless we can
increase the amount of fundraising we do or the expectations are reduced. We no longer carry extra cash in the pot.
New & fresh fundraising ideas need to be brought to the table & the ideas needs to come from everyone on the
committee and not just the same people every year. Please don’t be worried about making suggestions, no matter how
big or small.
We have to decide if we are going for the big cash events or go for smaller amounts from projects which are quick & easy
to administer needing less people. We have all got busy lives and the committee is generally made up of working
parents who are also juggling family lives. We all have limited time to give for the big fundraising events but what has
been highlighted is the reduced number of people who are prepared to give this time & volunteer for each event’s
subcommittee. Often the subcommittees contain the same people who are subsequently becoming tired or de-motivated
by the experience in general.
It has been a struggle (ongoing battle) to get help, both from within the PTA and throughout the school. It is important
that we are all clear. It is not the attendance at the events which is an issue, it is the number of people who make
themselves available to set them up which will ultimately prevent the fundraising. If this continues & the work load is not
spread out we will struggle to raise the big numbers we have enjoyed in the past.
It is essential that the school continue to pull together a considered wish list at the beginning of each school year to allow
the committee to determine what is & isn’t achievable and also allow them to plan what current &/or extra events are
needed to meet those requests.
We must ensure that the process continues to be formalised and that the whole committee agree on where the money
goes, especially as the funding is getting tighter. If there are extra requirements to be considered later in the year these
requests must follow this process to ensure that all those committee members putting in the hard work are happy with
how the money is spent
Serious bit over & now for the thank you’s.
Last year we saw 2 new members on the committee with Liz becoming very active on many of the subcommittees, not
being deterred by the baptism of fire which was the ball. It is great to see some new faces this evening and I hope that
you are able to stay for our committee meeting
Thanks need to go to Sue Fonquernie-Fisher & Sam Wright (although on Maternity duties this year) for managing the PTA
library over the past 12 months. A thank you to Mrs Clapham & Mrs Corley for sending out numerous texts on our behalf
and collecting together all the money & reply slips.
The biggest thank you should go to everyone who help pull together any of our events over the past year. With
fundraising activities planned over the next 12 months & we continue to need as much help as possible, to spread out the
work load equally across the committee and ensure we all maintain enthusiasm for our role at the school.
It will be harder to raise the money we require with most people feeling the pinch during the current economic climate.
It will be a tough year & this is all the more reason for us to all work hard and keep events fresh, interesting & fun.
Many thanks again & here is to another successful year.
Sue Wimpenny
PTA Chairperson
2011/2012
Treasurers Report
Louise Kelsey presented the Treasurers Report
Highburton C.E.(C) First School PTA
Income and Expenditure Account
18th August 2011 to date
LK
Events
Summer Fayre
Xmas Fair
Family race night
80's Disco
Burton Fun Run
Tea Towels
Xmas Shopping Night
Bags to School
Film night
Picture This
100 Club
Xmas Cards
Book Sale
Chocolate Bingo
Valentine Disco
Halloween Disco
Camelot ticket raffle
Ball
Choir bun sale
Jubilee Afternoon Tea
Jubilee Biscuits
Sub Total
Ball Court
Contribution to class trips
Reading/library books
Construction Kits
Display It - Projector
Outdoor area
Teacher to Parent text service
Potting Shed
Yr5 coach trip
PTA Xmas gifts
Panto
Choir coach hire
Sports T-shirts
NCPTA
PTA library
F Hunt leaving gift
H Lodge -outdoor area
Stationery
Gravel re outdoor planting
S Eaves leaving gift
Outdoor furniture
Outdoor bulbs
Sports Day
Indoor furniture
Gazebo
Bizarre signs
Sub Total
Total
Excess (deficit) of Income
over Expenditure
Officer Resignations
Mel Taylor – Vice Chairperson
Committee Resignations
Samantha Wright
Kathryn Cummings
Suzy Hills
Income
932.45
1,298.32
863.00
Expenditure
171.74
510.34
377.44
Net Profit
This year
Net Profit
Prior Year
760.71
787.98
485.56
0.00
475.00
8.00
389.50
380.00
885.95
220.00
144.00
169.75
0.00
177.99
111.60
164.26
0.00
3,854.75
(250.00)
257.86
50.00
774.17
665.64
637.93
491.83
Net Profit
2009/2010
671.01
(33.12)
475.00
8.00
389.50
380.00
960.00
220.00
504.00
274.75
360.00
105.00
199.67
242.00
271.26
21.68
130.40
107.00
7,188.50
131.95
339.58
50.00
3,333.75
381.95
81.72
14,727.98
5,655.07
9,072.91
5,402.60
2,500.00
11420.00
900.00
(8,920.00)
(900.00)
0.00
(750.00)
0.00
0.00
(545.00)
(500.00)
(175.00)
(230.00)
(210.00)
0.00
0.00
(95.00)
6.76
0.00
0.00
(56.95)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
(12,375.19)
(3,302.28)
0
0
(2,680.58)
0.00
(2,038.35)
(777.50)
(545.00)
0.00
(310.00)
(210.00)
(200.40)
(160.00)
(140.00)
(89.00)
(58.79)
(52.69)
(50.00)
(40.08)
(25.00)
(24.50)
0.00
0.00
0.00
0.00
0.00
0.00
(7,401.89)
(1,999.29)
(25.65)
(936.00)
(178.91)
(43.20)
(134.49)
(65.79)
(60.00)
(3,556.29)
1,394.97
(3,302.28)
(1,999.29)
1,394.97
74.05
750.00
545.00
500.00
175.00
230.00
210.00
85.50
95.00
78.74
56.95
2,585.50
17,313.48
14,960.69
20,615.76
392.00
358.21
312.00
435.44
220.00
212.00
197.25
196.50
171.51
136.85
136.27
65.00
0.00
0.00
0.00
424.00
440.00
156.00
196.25
95.81
155.83
139.15
2,706.33
4,951.26
(221.25)
(176.00)
(92.00)
(20.00)
(1,603.00)
Alison Butterfield
Chris Littlewood
New Officer Committee Members
Post
Nomination
Nominated by
Seconded by
Chairperson
Sue Wimpenny
Louise Kelsey
Sam Bullock
Vice Chair
Rachel Bennett
Sue Wimpenny
Diane Wilks
Treasurer
Louise Kelsey
Sue Wimpenny
Liz Robinson
Publicity Secretary
Liz Robinson
Louise Kelsey
Sam Bullock
Miuntes Secretary
Joel Kenyon
Louise Kelsey
Sue Wimpenny
New General Committee Members since 2010 AGM
Rachel Bennett
Jemma Green
Annabel Hobbs
The 2010/2011 Committee is as follows:
Officer Committee Members
Chairperson
Vice Chair
Treasurer
Publicity Secretary
Minutes Secretary
Sue Wimpenny
Rachel Bennett
Louise Kelsey
Liz Robinson
Joel Kenyon
General Committee Members
Rachel Farnworth
Sandra Coulthard
Rachael Filak
Lisa Shaw
Viv Barraclough
Debs Rattigan
Sarah Sykes
Clare Winter
Jemma Green
Sharron Briggs
Melanie Taylor
Sarah Coulson
Sam Bullock
Diane Wilks
Alison Ferguson
Liz Dixon
Annabel Hobbs
Mrs M Barstow plus 2 staff members
Class Representatives
Year 5
Year 4
Year 3
Year 2
Year 1
Reception
– Sarah Coulson/Debs Rattigan/Sue Wimpenny
– Rachel Farnworth/Sandra Coulthard
– Louise Kelsey/Rachael Filak
– Sam Bullock/Clare Winter
– Liz Dixon/Alison Ferguson
- Jemma Green/Rachel Bennett