COMPLETING THE SCHEDULE OF
SERVICES AND STATE ASSESSMENT
WORKSHEET USING SPED MANAGER
Presenters: Della Ray-Vick & Melissa Villanueva
October 10, 2011
Memorial Middle School
Harlingen Learning Extravaganza
SCHEDULE OF SERVICES PAGE
The schedule of services page is the “hub” of the
Special Education Manager.
 From this one page, our district calculates:
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instructional arrangements
 student histories
 reports
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The schedule page lists:
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students courses
accommodations and/or modifications
related services
methods of reporting progress
state testing information
SCHEDULE OF SERVICES PAGE
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Completing the Determination of Services
Provided section correctly is key to correct
student placement.
The schedule page will auto calculate the
Instructional Arrangement based upon the
percentage of Special Education time the student
is receiving during the instructional day.
These calculations are made based upon the
number of special education and related services
instructional minutes divided by the number of
total instructional minutes.
4 (CURRENT YEAR) & 4B (NEXT SCHOOL
YEAR)
FEATURES
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The year is populated by dates in School Information.
Enter the Semester(s) for the schedule of services use
Both for a full year.
The student’s campus assignment is populated by
information on the Student Enrollment screen. You
can change the campus utilizing the dropdown. If the
campus is changed here, it will also be changed on the
Student Enrollment screen.
Enter the student’s current year schedule:
Classes (subjects) and the appropriate
Quarter/Semester the class will be taken
SPEECH THERAPY AND ADAPTIVE
PHYSICAL EDUCATION
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In Texas, they are both considered instructional
services. Therefore, they are included with the
classes/subjects listed in the schedule.
Adjust for added special education time by
subtracting minutes from the general education
column if the student is going to be pulled out from a
general education class to receive the special
education service.
If you add services to the schedule without adjusting
the schedule, you will end up with more instructional
minutes than are possible in one day.
Make sure you select Speech therapy from the drop
down button; otherwise, page 1 of the ARD will not
reflect a speech count of 2 (speech + another
disability).
MAKING ADJUSTMENTS
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If the student is being pulled out of the general
education class for speech therapy, then an
adjustment in the general education column is
used to reduce the general education time.
UNDERSTANDING THE GRID
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The grid at the top of the schedule
page indicates the total minutes for
each quarter in a student’s
schedule.
(Quarter 1& 2 = Fall Semester,
Quarter 3 & 4 = Spring Semester)
Included are total minutes (Time),
general education minutes, related
service minutes, and special
education minutes.
If the total minutes (Time) are greater
or less than the school instructional
time, the Time number will be in red;
otherwise, the number will be in black.
There are checkboxes for each quarter
on the left of the grid. The system
automatically places a check in the
current quarter checkbox when a new
ARD is created.
QUICK TIPS
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The Instructional Arrangement will display
no instructional setting on page 1 and page 4
until the schedule is completed on page 4.
Don’t forget to click the Calculate PEIMS
All Quarters button to view the total,
general education, special education, and
related services minutes, instructional
arrangements for each quarter.
If an instructional arrangement is not being
calculated as expected, this can sometimes
be remedied by clicking the Clear Other
button.
If the student does not have any special
education minutes, they are automatically
designated as Mainstream.
THE SUBJECT GRID
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Delete Key: You can delete the entry next to the “X” by clicking the delete (x)
key.
Select the subject using the dropdown or type in your subject.
Note: If you check the (option) checkbox for supports/other, a text field will
appear below the subject row. You can type in special
instructions/location/support etc. in this field.
Select the appropriate semester or quarter using the dropdown.
Select the appropriate choice using the dropdown.
Select who will assign the grade.
Min. Gen=General education minutes-Type in the number of minutes of
general education for the subject. Select the frequency the service is provided.
Min. Sped=Special education minutes-Type in the number of special education
minutes for the subject. Select the frequency the service is provided.
Service type=0 (Direct), 1=Consult/Indirect, (2)=In class, (3)=Co=teaching
Select accommodations and modifications (up to 10) using the dropdowns.
After you have entered all subjects and schedule information, click on the
Calculate PEIMS All Quarters button to calculate the instructional
arrangement.
RELATED SERVICES
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Enter the student’s related
services, service providers,
semesters, and
frequencies.
Make adjustments in the
schedule for each related
service.
No adjustments should be
made for consults.
REMEMBER: You must
adjust minutes for related
services that are “direct” (0
service type). The related
service is listed in the
related services table. The
adjustment is made in the
schedule grid.
GRID
TRANSPORTATION FORMS
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Transportation forms are in
between the modification
legend and the “other”
accommodation/modification
choices on the schedule page.
Complete the Transportation
Information form.
Transportation Supplement
to determine eligibility for
special education
transportation.
PROGRESS REPORTS AND
COORDINATION
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Select or enter the
method by which
parents will receive
progress reports and
complete the
coordination between
general and special
education sections.
STATE ASSESSMENT WORKSHEET
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Complete the State Assessment
Worksheet for all state-mandated
testing.
The assessment information is
automatically completed at the
bottom of the schedule page from
information on the state
assessment worksheet when the
worksheet is utilized.
The Student Success Initiative
forms are accessed via the State
Assessment Worksheet.
Access this information by clicking
on the State Assessment
Worksheet button at the top of the
schedule page.
Sped Manager WILL NOT allow
you to enter this information
manually at the bottom of the
schedule of services page.
STATE ASSESSMENT WORKSHEET
GENERAL GUIDELINES FOR THE
WORKSHEET
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Check either the TAKS/STAAR or EOC button to
access TAKS/STAAR or EOC testing information
only.
Enter the previous year’s testing information in the
respective fields for each test taken.
Select the test to be taken using the pull-down list.
Add participation requirements for students taking
tests with accommodations/modifications by double
clicking the participation requirements field.
Specific statements are required for students taking
STAAR-M (M1-M3) and STAAR-Alt (A1-A5).
Highlight the statements and then click
Update/Replace/Close.
Double click in the Accoms field to input
accommodations and modifications. Highlight
accommods/mods and then Update/Replace/Close.
OTHER TESTING INFORMATION
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Check Other box to access district assessment testing
determinations.
The Other (e.g., District assessment) will automatically
appear in the field.
Check whether the student Will Take, Will Not Take, or
NA.
For students who are identified as LEP as per the general
student information screen, you must also address TELPAS.
Click TELPAS box and address each of the four areas of the
TELPAS test: listening, speaking, reading, and writing.
For students enrolled in grades K-2, you must also click the
ERA button to address early reading assessment. Specify if
the student Will Take or Will Not Take.
Don’t Forget!....At the bottom of the state assessment
worksheet, you must indicate whether the student is at risk of
dropping out of school. Check Yes, No, or NA.
NOW LET’S PRACTICE!
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Sample Sally is an active student. She is in 5th grade, and she meets eligibility for a specific learning
disability and speech impairment. She also has related services: occupational therapy, special education
counseling, and transportation.
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The ARD Committee is recommending the following schedule of services for Sample Sally:
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General Ed
Math
60 min/day
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Resource
Math
30 min/day
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General Ed
Reading/ELA
60 min/day
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Resource
Reading/ELA
30 min/day
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General Ed
Science
45 min/day
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Inclusion
Science
30 min/day
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General Ed
Social Studies
45 min/day
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General Ed
PE/Music/Lib
45 min/wk
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General Ed
LangArts
33 min/day
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The speech pathologist is recommending: 8 -30 minute sessions per 9 weeks of direct service.
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small grp, oral admin, extended time, repeated review, math charts
read aloud quest, small grp, ext time, repeated review, oral directives
supplemental aids, small grp, oral admin
ext time, oral directives, repeated review
ext time, repeated review, oral directives
Special education transportation is recommended 2 times per day.
The Occupational Therapist is recommending 30 minutes 1 time per week-Direct services.
The LSSP is recommending: Sped Counseling: 25 minutes 1 time per week-Direct Services.
The ARD Committee is recommending the following state assessments:
Math: STAAR: Accoms/Mods: Oral admin, Small grp admin, Supplemental aids (Multiplication Fact Chart,
Place Value Chart, Hundreds Chart, Greater-Than/Less-Than Chart)
Reading: STAAR: Accoms/Mods: Read test aloud to self, Small grp admin
Science: STAAR: Accoms/Mods: Graphic Organizers, Supplemental aids, Oral admin, Small grp admin
SAMPLE SALLY’S SCHEDULE PAGE AND
SAW