Safeguarding & Child Protection Policy Statement/Outline
Ultimate Coaching Ltd, as an independent private coaching body for children of all ages,
always ensure:
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The welfare of the child is paramount;
All children, whatever their age, culture, disability, gender, language, racial
origin, religious beliefs & sexual identity have the right to protection from abuse;
All suspicions and allegations of abuse will be taken seriously and responded to
swiftly and appropriately;
All coaching staff, and assistant staff have a responsibility to report concerns to
the Child Protection Officer);
All coaching staff are Advanced CRB checked.
All coaches are trained and inducted with company policy and procedures.
Policy Statement
Ultimate Coaching has a duty to safeguard all children that attend sports camps, after school
activities, events and soccer schools from harm. All children have the right to protection, and
the needs of disabled children and others who may be particularly vulnerable must be taken
into account.
Ultimate Coaching will ensure the safety and protection of all children participating through
adherence to the Child Protection guidelines adopted by us.
Policy Aims
The aim of the Safeguarding & Child Protection Policy is to promote good practice, and to
avoid bad practice at all times:
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Providing children and young people with appropriate safety and protection whilst in
the care of our staff;
Allow all coaching staff, and assistant coaching staff / volunteers to make informed
and confident responses to specific child protection issues.
In the event of children falling into our care, our staff have clear guidelines on how to
facilitate and maintain the protection of all children.
Ultimate Coaching considers the following components and sub-headings within its Child
Protection written constitution:
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Good practice / bad practice
Guidelines for use of Photographic Filming Equipment at Courses
Recruitment of coaching Staff
Response to suspicions and allegations
Recognising abuse
Suspected abuse
Confidentiality
Internal Enquiries and Suspension
Allegations of previous abuse
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Action if bullying is suspected
Action to help and prevent bullying
Action towards the bully(ies)
Safeguarding policy, procedures & measures in relation to child supervision and
course registrations.
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All courses are supported with official register of children assigned to the course.
UC Head Coaching staff are issued with the responsibility of registering the children
at the start of each session.
UC Head Coach/s will always follow the registration process with a head count. This
ensures that the coaching staff are 100% comfortable that all the children on the
register are accounted for, and they do have children present whom are not assigned
to the course.
UC Head Coaching staff will always conclude the session with a final head count at
the end of the session prior to collection.
Upon arrival the UC Head Coach will check to see which children are absent from
school prior to the session.
In the event of a child being present, that is not pre registered to the course, the Head
Coach is instructed to supervise the child back to the school office for the school to
arrange collection.
The coaching staff are fully aware that the organisation is not insured for any children
that are not pre registered on to the courses.
In the event of the coaching session comprising of a small group and being operated
by a single member of staff, the coaching staff will make provision for a school
assistant to come out to the session to assist with the supervision of the child.
Parents are asked to sign out all children at the end of each session on official
signing out sheets.
The Head Coach will keep copies of the sheets in his coaching folder.
Parents are informed in writing that children cannot leave our supervision without
being signed out.
Any children which are allowed to walk home alone unsupervised, must ensure that
the company/Head Coach receive written confirmation of this from the school.
Children will not be allowed to exit the premises unless the Head Coach is aware of
pre written notification.
UC request that all parents register their children 24 hours before the start of each
new programme. If parents sign up their child to a course hours prior to the session
there is a danger that the child’s information will not be updated in time, which, which
could result in the Head Coach contacting the parent.
Upon contacting the parent during the session, and the parent conforming that a pre
booking was made on the same day, proof of the booking as a photo/screen shot will
need to be sent to the school of Head Coach assigned to the course.
Parental Obligations:
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All parents must ensure that the organisation receives all relevant and up to date
information with concerns to each child.
It is the parent’s duty to ensure UC has all necessary information including
emergency contact number and details surrounding medical condition or history.
Parents must ensure that children wear the appropriate kit and clothing
Parents must ensure that children bring a drink and their children bring appropriate
footwear and equipment such as shin pads.
Parents have a responsibility to ensure that their child is collected on time (9 minutes
after the session has finished)
Parents will be charged £10 for each 10 minutes they are late.
Our complete Safeguarding Policy is available upon request.