.
NAME OF THE
CLUB
The name of the club shall be Burghfield F.C. (The Club).
2.
OBJECTS OF THE
CLUB
The object of the Club will be to promote the playing of association football by
boys, girls
and Men living in the surrounding areas.
These rules (the Club Rules) form a binding agreement between each
3. STATUS OF RULES member of the Club.
4.
5.
RULES AND
REGULATIONS
a) The Club shall have the status of an Affiliated Member Club of the Football
Association by
virtue of its affiliation to / membership of the Football association. The rules
and regulations
of the Football Association Ltd and parent County Association and any league
or competition
to which the club is affiliated shall be deemed to be incorporated into the Club
Rules
b) No alteration to the Club Rules shall be effective without prior written
approval by the
parent Association.
c) The Club will also abide by The Football Association’s Child Protection
Policies and
Procedures, Codes of Conduct, and the equal Opportunities, and AntiDiscrimination Policy.
CLUB
MEMBERSHIP
a) Membership, as players, will be open to boys, girls and men who are
eligible to play football in their
respective age group, in accordance with the rules of Burghfield FC (Hereafter
BFC), the
Berkshire & Buckinghamshire FA, The South Chiltern Minor League, and other
leagues BFC
may join.
b) The members of the Club from time to time shall be those persons listed in
the register of
members (The membership Register), which shall be maintained by the Club
Secretary
c) Any Person who wishes to be a member must apply on the Membership
Application Form
and deliver it to the club. Election to membership shall be at the sole discretion
of the Club
Executive Committee. Membership shall become effective upon an applicant’s
name being
entered in the Membership register
d) In the event of a member’s resignation or expulsion, his or her name shall
be removed from
the Membership Register
e) The Football Association and parent County Association shall be given
access to the
Membership Register on demand.
a) Fees shall not be repayable.
6. FEES
b) The Club Executive Committee shall have the authority to levy further
subscriptions from the members
as are reasonably necessary to fulfil the objectives of the Club.
7.
a) The Club Executive Committee shall have the power to expel a member
when, in their opinion, it would
not be in the interests of the Club for them to remain a member. There shall be
RESIGNATION AND no appeal
procedures.
EXPULSION
b) A member who resigns or is expelled from the Club shall not be entitled to
claim any, or a
share of any of the Club property.
a) The affairs of the Club shall be conducted by an Executive Committee
consisting of the Officers of the Club.
8.
9.
THE CLUB
COMMITTEE
b) The Officers of the Club will be Chairperson, Vice Chairperson, Secretary,
Treasurer, Child Welfare Officer, Purchasing Officer, Communications Officer,
Membership Officer, Training and Match Venue Coordinator and Fundraising/
Sponsorship Officer.
c) Each Club Officer shall hold office until otherwise resolved at a Special
General Meeting. No one individual may hold more than one office at any time.
The Club Executive Committee shall be responsible for the affairs of the club.
Decisions of the Club Executive Committee shall be made by a simple majority
of those attending the Club Executive Committee Meeting. The Chairperson of
the club Executive Committee Meeting shall have a casting vote in the event
of a tie. In the event that the Chairperson is unable to attend a meeting the
Club Executive Committee shall appoint the Vice Chairperson (if present) or
else one of their number to act as Chairperson for that meeting.
d) Decisions of the Club Executive Committee meetings shall be entered into
the Minute Book of the Club, to be maintained by the Club Secretary.
e) Any member of the Club Executive Committee may call a meeting of the
Club Executive Committee by giving not less than 7 days notice, to all
members of the Club Executive Committee. The Club Executive Committee
shall hold not less than 4 meetings per year, which shall be scheduled at the
first meeting of the Club Executive Meeting following their election to office at
the AGM.
f) An outgoing member of the Club Executive Committee may be re-elected.
Any vacancy on the Club Executive Committee, which arises between AGM's,
shall be filled by a member proposed by one and seconded by another of the
remaining Officers of the Club, and approved by a simple majority of the
remaining Club Executive Committee members.
g) Save as provided for in the Rules and Regulations of the Football
Association to which the Club is affiliated, the Club Executive Committee shall
have the power to decide all questions, and disputes arising in respect of any
issue concerning club rules.
h) The Club Executive Committee may from time to time appoint individuals
who have rendered particular service to the Club, the position of non-executive
Honorary Vice President or Honorary Vice Presidents of the Club.
An Annual General Meeting shall be held in the month of July each year for
the purposes of: a) Receiving reports of the activities of the Club, from the Clubs Officers, and
ANNUAL AND
team managers.
SPECIAL GENERAL b) Receiving a report of the Club's finances over the previous year and
MEETING
approving audited accounts
for the year.
c) Election of the Club's Officers for the following year.
d) Considering any motion notified to the Club
Secretary in writing, not less than 21 days before the meeting.
e) any matters raised by parents or members for further discussion by the
Club Executive Committee.
f) Nomination for election of members as Club Officers shall be made in writing
by the proposer
and seconder, both of whom must be existing members of the Club, to the
Club Secretary, not less than 21 days prior to the AGM. Nominees who are
unable to be present at the AGM, must sign a form indicating their willingness
to stand for office, containing the signatures of the proposer and seconder.
Voting will be by a show of hands of eligible member’s present.
g) The Club Executive Committee may convene a Special General Meeting
(SGM) at any time and shall be called within 21 days of the receipt by the Club
Secretary of a requisition in writing
signed by not less than 25 members of the club stating the purposes for which
the meeting is required, and the resolutions proposed. Business at an SGM
may be any business that may be transacted at an AGM.
h) The Secretary shell send to each member at their last known address
written notice of the date of an SGM together with the resolutions to be
proposed, at least 14 days prior to the meeting.
i) The Quorum at any Committee Executive Meeting shall be Three officers of
the club. At an AGM or SGM the Quorom shall be three Officers of the Club,
and Six Members.
j) The Club Chairperson or, in their absence the Vice Chairperson or in their
absence a member selected by Club Executive Committee shall take the
Chair. Each Officer present shall have one vote, and resolutions shall be
passed by a simple majority. In the event of a tie the Chairperson of the
meeting shall have a casting
vote.
k) The Club Secretary, or in their absence a member of the Club Executive
Committee, shall enter Minutes of all meetings into the Minute Book of the
Club.
l) Any registered member may attend the AGM/SGM; any votes taken will be
taken among members only. Junior Members may be represented by their
Parent/Guardian, who may vote at any AGM/SGM on behalf
of the relevant Junior Member. Junior members shall be those up to and
including U17 age for the season just completed.
A Disciplinary Subcommittee will be formed as a standing committee and shall
consist of the Chairperson
and secretary, and 3 other officers or members of the club, as determined by
the Club Executive Committee.
The Disciplinary Sub Committee will apply such penalties within the terms of
10. SUB COMMITTEES reference as laid down by the Club
Executive Committee. The Club may from time to time, for other Sub
Committees as may be thought necessary for the efficient conduct of Club
business. The Chairperson of such Sub Committees shall report to the Club
Executive Committee on their deliberations as agreed between the parties.
11. CLUB TEAMS
At its first meeting following each AGM, the Club Executive Committee shall
appoint a Club member to be
responsible for each of its teams. Each of these team managers shall report to
the relevant Head of Age
group for that age.
Heads of Age group will be appointed by the Club Executive Committee at
their First Meeting, following the
AGM. The Appointed Head of Age will report on the teams/Age group activities
during the past season
at the Final Executive Committee meeting prior to the AGM.
12. ACCOUNTS
13.
USE OF THE CLUB No person may use the name of the club for private or personal gain without
the expressed consent of the
NAME
Club Executive Committee.
14. OTHER MATTERS
15.
a) A bank account(s) shall be maintained in the name of the Club (the Club
Account). Designated account
signatories shall be the Club Chairperson, Vice Chairperson, Club Secretary,
and Club Treasurer.
All Cheques must be signed by two of the above four officers. All monies
received by the club shall be
deposited in the club account(s)
b) The income and assets of the Club (the Club Property) shall be applied only
in furtherance of the objects
of the club
c) The Club Executive Committee shall have power to authorise the payment
of remuneration and expenses
to any member of the club, and to any other person(s) for services rendered to
the club.
d) The Club shall prepare an annual Financial Statement in such form as shall
be published by the Football
Association from time to time. The accounts will be audited annually by a
competent person who is not a member of the Club Executive Committee, and
presented for approval at AGM
e) The Club Property, other than the Club Account, shall be vested in the care
of the Heads of Age group, for each age, who shall deal with such property as
directed by decisions of the Club Executive Committee and entry in the minute
book shall be evidence of such a decision.
f) The Custodians shall be appointed by the Club in a General Meeting and
shall hold office until death or
resignation, unless removed by a resolution at a General Meeting.
g) On their removal or resignation a Custodian shall execute a Conveyance in
such form as is published by
the Football Association from time to time to a newly elected custodian as
directed by the Club Executive Committee.
h) The Custodians shall be entitled to an indemnity out of the Club Property for
all expenses and other
Liabilities reasonably incurred in carrying out their duties.
DISSOLUTION OF
THE CLUB
Any matter not dealt with in the Club's Constitution shall be determined by the
Club Executive Committee.
The Constitution may only be amended following approval of an appropriate
resolution at an AGM/SGM.
a) A resolution to dissolve the Club shall only be proposed at a General
Meeting and shall be carried by a
majority of at least three quarters of the member’s present.
b) The dissolution shall take effect from the date of the resolution and the
members of the Club Executive
Committee shall be responsible for the winding up of the assets and liabilities
of the Club.
c) Any surplus assets remaining after the discharge of the debts and liabilities
of the Club shall be transferred to the parent Association who shall determine
how the assets shall be utilised for the benefit of the game. Alternatively, such
assets may be disposed of in such a manner as the members of the club, with
the consent of the parent Association shall determine.