The City of Cardiff Council: Education and Lifelong Learning Service
Preference Form Issued 10/1/17
THE CITY OF CARDIFF COUNCIL EDUCATION AND LIFELONG LEARNING SERVICE
APPLICATION FOR ADMISSION TO PRIMARY EDUCATION: SEPTEMBER 2017
APPLICATION FOR PREFERRED COMMUNITY PRIMARY SCHOOLS
As the published closing date was Monday, 9 January 2017 this application will be considered as a late application and will be
considered after the initial allocation of places.
YOU WILL NOT RECEIVE AN OFFER OF A SCHOOL PLACE FOR YOUR CHILD IF YOU DO NOT SUBMIT AN APPLICATION.
PLEASE NOTE A SEPARATE FORM MUST BE SUBMITTED FOR EACH CHILD
It is your responsibility to ensure that your application is received by the Council.
YOU CAN SUBMIT YOUR APPLICATION FOR YOUR PREFERRED SCHOOLS BY:

COMPLETING AND RETURNING THIS FORM
You can take this form to a Council Hub where staff can provide assistance with completing the form or to hand deliver forms where you can obtain a
receipt.
APPLICATIONS SHOULD NOT BE HAND DELIVERED TO COUNTY HALL AS THERE IS NO FACILITY TO RECEIVE APPLICATION FORMS,
PROVIDE RECEIPTS OR ANSWER QUERIES
IT IS YOUR RESPONSIBILITY TO ENSURE THAT YOUR APPLICATION IS RECEIVED BY THE PUBLISHED CLOSING DATE.
THE COUNCIL TAKES NO RESPONSIBILITY FOR FORMS WHICH ARE LOST IN THE POST OR RETURNED DUE TO INSUFFICIENT POSTAGE.
IF YOU USE ROYAL MAIL YOU MAY WISH TO USE THEIR SPECIAL DELIVERY SERVICE TO OBTAIN A RECEIPT
Please refer to the Notes for the Guidance of Parents on page 4 before completing this form.




Information on the catchment area community primary schools for your address are available at
www.cardiff.gov.uk/onlinemaps
Disclaimer: These details are for information only and do not constitute the offer of a place at any particular
school.
Catchment area information relating to Voluntary Aided (Faith) Schools
must be obtained from the individual school.
If you would like your child to attend your catchment area school, you MUST complete sections 2 and 3 to
apply for a place. Please note that there is no guarantee of a place at your catchment area school.
No account will be taken of the primary school your child is attending.
SECTION 1 – CHILD’S DETAILS
PLEASE PROVIDE THE FOLLOWING DETAILS:
1. PUPIL’S SURNAME:
2. DATE OF BIRTH:
3. FORENAMES:
4. TEL NUMBER:
5. ADDRESS:
6. PRESENT PRIMARY SCHOOL:
7. EMAIL ADDRESS ___________________________________________
If your child is moving from the above address before they start their new school, please supply the moving date and
new address: ___/___/___ ___________________________________________________________________________
NB: Your child must be permanently resident at the new address before and including 9 January 2017 for your
application to be considered on the grounds of residence within the catchment area in the initial allocation of places.
SECTION 2 - COMMUNITY SCHOOL PREFERENCES
You are strongly advised to apply
for 3 different community
schools, at least one being your
catchment area school.
Applying for one school
only does not increase the
likelihood of being offered a
place.
Applying for the same school
multiple times does not give you
a better chance of being offered a
place at that school.
Preferences for Voluntary Aided (Faith) Schools, or schools in another Local Authority should NOT be entered below as
applications to these schools are not considered by Cardiff Council.
1st preference
2nd preference
3rd preference
1
The City of Cardiff Council: Education and Lifelong Learning Service
Preference Form Issued 10.1.17
Make sure you complete your application carefully and provide as much information (including supporting documentary
evidence) as possible as this will be used for assessing where your child will be on the list for each school you have applied for.
We use an Equal Preference Scheme to decide which school can be offered to your child. This means that when we are
making decisions we don’t take into account the order that you have put the schools in your application. Essentially you will be
making 3 separate applications to your preferred Community Schools.
It is very important that you understand the admission criteria for your preferences. This will enable you to assess what
order of priority will be given to each of your preferences. Each of your 3 preferences will be assessed against the Council’s
published admissions criteria.
We can only offer your child one Community School so when we are allocating places if we can offer more than one place to
your child we will always offer the school that you have listed as your highest preference. This is why the order you put the
schools in is so important and why you should put them in the order that you want them,
SECTION 3 GROUNDS FOR APPLICATION
1st
Preference
Please tick as appropriate against each preference
Please ensure that you provide any supporting evidence required.
1. PUPIL IS LOOKED AFTER/PREVIOUSLY LOOKED AFTER
Looked after by a Local Authority as defined by section 22 of the Children’s Act 1989
If Yes please provide contact details of the Social Worker and Local Authority below
2nd
Preference
□
□
□
□
3rd
Preference
□
___________________________________________________________________________________
2. WHERE AN OLDER SIBLING WAS DIRECTED BY THE COUNCIL TO AN
ALTERNATIVE SCHOOL (Please see Notes for guidance - Section 2)
3. RESIDENCE WITHIN THE CATCHMENT AREA (Before and including 9 January 2017*)
(You may be required to provide a Council Tax statement / recent utility bill / exchange
of contracts / other proof of your address as considered necessary.)
□
□
□
□
Please ensure that the details are correct and it is your child’s permanent home address; NOT the
address of a business, a relative, a friend, a childminder, a temporary address or an address to which you hope to move.
*NB: Any place approved on the basis of residence will be withdrawn if the pupil is no longer permanently resident at the address at the
beginning of the school term to which the application relates (Monday 4 September 2017).
□
□
□
□
□
□
4. COMPELLING MEDICAL OR COMPELLING SOCIAL GROUNDS
(Written recommendations from a medical practitioner, a social worker or similar
professional must be provided giving detailed reasons for the pupil’s admission to a particular school to be considered under this criteria).
It is your responsibility to provide this information with this application. If supporting evidence is not provided the Council will not be able to take the information
into account when assessing your application.
5. THE ATTENDANCE OF AN OLDER BROTHER OR SISTER AT PREFERRED SCHOOL
DURING 2017/2018 ACADEMIC YEAR (YEARS 1-6 ONLY) Please give names and dates of birth of older children below:
If you do not provide details of older brothers and sisters who will be attending the school your application will not be considered under these grounds.
It is not possible to provide this information from pupil information held by the Council.
NAME
D.OF.B
NAME
D.OF.B
□
6. PROXIMITY OF SCHOOL TO HOME ADDRESS
(You may be required to provide a Council Tax statement / recent utility bill/
other proof of your address as considered necessary).
______________________________________________________________________________
2
□
□
The City of Cardiff Council: Education and Lifelong Learning Service
Preference Form Issued 10/1/17
7. OTHER REASONS
If you would like to make any additional comments in support of your request please provide the information in the space below or attach
to this preference form.
SECTION 5- PARENT(S)/GUARDIAN (S) DETAILS
SURNAME
FORENAME (S)
ADDRESS
□
YES
DO YOU HAVE PARENTAL RESPONSIBILTY FOR THIS CHILD?
IF NO WHAT IS YOUR RELATIONSHIP TO THE CHILD?
NO
□
_____________________________________________________________________________________________________________
HAVE BOTH PARENTS WITH PARENTAL RESPONSIBILITY FOR THIS CHILD BEEN
NOT APPLICABLE
CONSULTED AND ARE IN FULL AGREEMENT WITH THIS APPLICATION?
□
YES
□
NO
□
SECTION 6
DOES THIS CHILD HAVE A STATUTORY ASSESSMENT OF SPECIAL EDUCATIONAL NEEDS?
YES
□
NO
□
SECTION 7
IS THIS CHILD A TWIN OR TRIPLET ETC (ONE OF A MULTIPLE BIRTH)?
YES
□
NO
□
SECTION 8
IS YOUR CHILD A MEMBER OF A SERVICE (e.g. ARMY) OR CROWN SERVANT FAMILY (e.g. DIPLOMAT’S) FAMILIES
WHO ARE RETURNING / MOVING TO THE ADDRESS PROVIDED TO TAKE UP DUTIES?
YES
□
NO
□
SECTION 9 – ALTERNATIVE SCHOOLS
If you have made alternative arrangements for your child’s Primary education (e.g. independent schools, schools within other local authorities etc)
PLEASE SPECIFY BELOW
School
IMPORTANT
As the published closing date was Monday, 9 January 2017 this will be considered as a late
application and will be considered after the initial allocation of places.
I certify that the above information is correct. I have read and understand the attached Notes for the Guidance
of Parents. I understand that giving false information will mean the withdrawal of the offer of a school place.
SIGNED: _____________________________________________________ DATE: ___________________
Further information is contained in the School Admissions Booklet which can be accessed on the Council’s website www.cardiff.gov.uk
DATA PROTECTION ACT 1998: The information you give on this form will be used for the purpose of processing your application. The information
you have provided may be used to prevent and detect fraud. The information may be shared for the same purpose with other organisations.
3
NOTES FOR THE GUIDANCE FOR PARENTS
PLEASE READ THIS GUIDANCE BEFORE COMPLETING YOUR APPLICATION FOR COMMUNITY SCHOOL PLACES
PREFERENCES
You are strongly advised to apply for 3 different community primary schools.
Expressing a preference does not guarantee admission to your chosen school but it will give your child priority over children whose parents
have not expressed a preference for that school. If you do not express a preference or you submit this form late it will be less likely that your
child will be able to attend the school of your preference.
If you do not list your catchment area school as one of your preferences and it is not possible to allocate a place at any of your listed
preferences, should your catchment area school become fully subscribed after the initial allocation of places, it may only be possible to offer a
place at the nearest school that has available places. This may not be your catchment area school and could in some circumstances involve
you paying transport costs to a school some distance from your home address.
Whilst living in a catchment area can help your child’s chances of being offered a place at the school if applied for, there is no guarantee this
will be possible. You can check your catchment area schools for your address at www.cardiff.gov.uk/onlinemaps
If you wish to apply for a reception place place at a Voluntary Aided (Faith) School you must contact the school concerned for an
application form. Applications will be considered by the Governing Body of the school.
PERMANENT ADDRESS
Please ensure that the details are a correct and it is your child’s permanent address; NOT the address of a business, a relative, a friend a
childminder, a temporary address or an address to which you hope to move.
PROOF OF RESIDENCE
When considering applications for schools where more applications have been submitted than the number of places available it may be
necessary for the Council to request proof of residence. Examples include Council Tax information, recent utility bills, exchange of
contracts, child benefit information or other evidence that is considered necessary.
If you are living in rented accommodation you will need to provide a copy of your tenancy agreement from a recognised letting agency,
estate agency or solicitor confirming the lease start and end date. Any tenancy agreement needs to have an end date that is later than the
start of the Autumn Term when your child will start Primary school (Monday 4 September 2017)
If the Council is not satisfied with the evidence you have provided additional information will be requested. If we do not receive satisfactory
evidence a school place will not be offered on the basis of residence.
FEEDER SCHOOLS
The Council does not operate a “feeder school system”; this means that there is no higher priority for pupils who attend a particular nursery
school when applying for primary school.
WITHDRAWAL OF PLACES
Any place approved on the basis of residence will be withdrawn if the pupil is no longer permanently resident at the address at the beginning
of the school term to which the application relates (Monday 4 September 2017) The home address is considered to be the child’s along with
their parent’s main and genuine principal place of residence on the published date of Monday 9 January 2017 i.e. where they are normally
and regularly living. If a child is resident with friends or relatives (for reasons other than guardianship) the friends or relatives address will not
be considered for admission purposes. Where parents knowingly give false information in order to obtain the advantage of a place at a
particular school for their child to which they would not have been entitled, the Council reserve the right to withdraw the offer of a
place.
CHANGES IN CIRCUMSTANCES
There may be changes in the family circumstances since the initial application was submitted e.g. change of address. These circumstances
may result in the application no longer meeting the admission criteria on the grounds that the application was originally assessed. In these
circumstances the application will be re assessed and in some circumstances may result in the withdrawal of the original offer of a place.
Careful consideration should be given to changing address as it may not be possible to offer a place in the catchment area school that serves
the new address or a school within reasonable distance as all places may have already been allocated in the initial round of applications.
LATE APPLICATIONS
Following the first round of allocations, late applications will be considered in accordance with the Council’s published admissions criteria.
Applications from the first round of allocations and any subsequent late applications will be considered together for any subsequent available
places that may arise. The processing of late applications will normally be done on a monthly basis.
SIBLINGS
For admission purposes a sibling is a child who is the brother/sister, half brother /sister (children who share one common parent), step
brother/step sister where two children are related by virtue of their parents being married, co-habiting or in a civil partnership. This definition
also includes adopted or fostered children living at the same address.
The Council will only consider siblings attending Years 1 - 6 during the 2017/18 school year at the preferred school.
If you do not provide details of older brothers and sisters who will be attending the school your application will not be considered under
these grounds. It is not possible to provide this information from pupil data held by the Council.
SHARED RESPONSIBILITY
Where parents have shared responsibility for a child, and the child lives with both parents permanently for part of the week then the home
address will be determined as the address where the child lives for the majority of the school week (i.e. 3 out of 5 days available). Parents will
be required to provide documentary evidence to support the address they wish to be considered for allocation purposes.
Further information is contained in the School Admissions Booklet which can be accessed on the Council’s website www.cardiff.gov.uk
4