Faculty Activity and
Assessment Reporting
Report to FAAR Advisory Group
November 29, 2007
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Objectives
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Facilitate data-driven decision-making for
department heads, deans and senior administrators
Improve timeliness, accuracy and consistency of
internal and external reporting, including assessment
activities
Provide means to showcase faculty contributions to
UGA’s instruction, research and service missions
Meet needs of upcoming SACS reaffirmation
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Background
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
Cross-functional exploratory group formed in fall
2006 to discuss feasibility and desirability of an
institutional system to capture faculty activities
A second exploratory group researched commercial
and custom solution alternatives for a system to
capture institutional information from student
learning assessments
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Solution Selection Process
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Reviewed the known faculty reporting systems and
formats in UGA schools and colleges
Identified common data elements for faculty activity
system
Vetted need for institutional assessment system with
school/college administrators at Special Topics
Workshop (Oct. 2006)
Recommended Digital Measures’ Activity Insight as
campus-wide solution to meet both needs
Provost decided to support a commercial software
solution to meet both sets of goals
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Opportunities
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Create integrated source of faculty activity
information
Create integrated source of assessment of student
learning outcomes
Provide efficient, flexible, consistent reporting
capabilities to satisfy internal and external needs
Use, review and improve accuracy of data from
existing authoritative data sources
Enable effective, secure and appropriate campuswide information sharing
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Authoritative Data Sources
OFA/IR
Human Curriculum
Registrar
Resources Systems
In-House
OFA/IR
OFA/IR
School/College
FAR
Systems
Digital Measures
Faculty Activity
&Reporting
Assessment
Reporting
Faculty
CVs
Faculty
Current
Phase
Validating
Situation
Authoritative
FAAR
Data
PhaseI-Populating
II-Institutional
FAAR
SACS Reaffirmation
Assessment Reporting
Grad
School
Budget
OVPR
Assessment
Institutional
SACS
Reports
Reaffirmation
Reports
College
Reports
Departmental
Reports
Faculty
Member
Reports 6
Assessment--Dashboard
Existing Processes
Existing Needs
5-Year
Program Planning
Undergrad Major
Assessment
Graduate Program
Assessment
Decision Making
FAAR
Unit Assessment
Dashboard
Resource allocation
Program management
Strategic planning
Personnel evaluation
Program Review
Reporting
Faculty Activity
Unit Data
(link to OIR/FACTS)
Annual reports
Assessment reports
Program review reports
Accreditation reports
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Undergraduate Major Assessment
Program Mission/Goals
Institutional/Unit-specific Indicators
Program-level Actions
Student Learning Outcome 1
Pre-filled
from
Existing
Reports/
Ongoing
use in
Depts.
Assessment Data on Learning Outcome
Actions taken
FAAR
Unit Assessment
Dashboard
Student Learning Outcome 2
Assessment Data on Learning Outcome
Actions taken
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Benefits to UGA and You

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Provide accurate and consistent information
for data-driven decision-making
Capture assessment data to facilitate process
improvement
Capture faculty contributions to UGA’s
instruction, research and service mission
Facilitate reporting for internal and external
needs
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Project Highlights
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Completed:
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In progress:
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Develop communication plan and training
Develop processes for populating system information from program
and/or authoritative sources
Develop process for data validating and correcting authoritative
sources
Phase I implementation:


Identified common data elements and their authoritative sources
Developed a framework for outcomes assessment reporting
Capture data for upcoming SACS reaffirmation
Phase II implementation:
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Customize application for specific college needs
Continue and expand use of system for continuous improvement and
reporting
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FAAR Working Group
Thank you
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Activities Database Main Menu
(FOR PHASE I; draft as of 11/07)
General Information
Personal and Contact Information
Permanent Data
Yearly Data
Positions Held at UGA
Education
Faculty Development Activities Attended
Licensures and Certifications
Workload Information
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Teaching
Academic/Research Advising
Directed Student Learning
Continuing and Non-Credit Instruction
Scheduled Teaching
Scholarship/Research
Artistic and Professional Performances and Exhibits
Contracts, Grants, and Sponsored Research
Intellectual Contributions
Intellectual Property
Presentations
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Public Service & Outreach
Continuing and Non-Credit Instruction
Public Service
Other Service
Institutional Service
Professional Service
Community Service
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