REGISTRATION 2016
CONTENTS
Welcome to Registration 2016 .................................................................................................................................... 2
Registration Page ......................................................................................................................................................... 2
Self-Registration .......................................................................................................................................................... 2
Club Registers Players ................................................................................................................................................. 3
Completing Registration Forms .................................................................................................................................. 3
Player Status ................................................................................................................................................................ 4
New Registration - Over 18’s ....................................................................................................................................... 5
New Registration - 18’s & Under ............................................................................................................................... 13
Re-Registering Returning Players ............................................................................................................................. 22
Take Payments ...........................................................................................................................................................30
Approve Registrations ............................................................................................................................................... 36
De-Registering a Player .............................................................................................................................................38
Non Playing Roles ..................................................................................................................................................... 44
1
Welcome to Registration 2016
As you have set up your club details for the 2016 season, you are ready to begin
registration. The middle section on the Club Home Page is where you will manage
all registrations for your club
Registration Page
The following screen is the list of set up options that are available on the registration page. A
brief overview of each section is provided below. For more in depth details of each section,
please view the additional guides on the support and video page
http://www.myfootballclub.com.au/index.php?id=40
Re-Register Returning
Players
New Registration – Over 18’s
New Registrations – 18’s &
Under
Take Payments
Approve Registrations
Cancellations
Re-Register players who played last year
Register new players over 18 years who did not
play last year
Register new players 18 years and under who
did not play last year
Receive payments from players who have self
registered
Accept or reject players who have self
registered
Manage player de-registrations
Self-Registration
If you encourage your players to self-register the main areas you will be working within are
Take Payment and Approve Registration.
Take Payment
When a player self-registers, they have the option to either Pay Now Online or Manual
Payment at Club. If a player chooses Manual Payment at Club they will be labeled as Pending
Awaiting Payment in the system. Registrars must go to the Take Payment section to process
their payment. Registrars can process an online payment through this section, or manually
change the players’ status to Paid and the player then becomes Pending Awaiting Approval.
Approve Registration
Players who self register will have a Pending Awaiting Approval status. Players will remain in
this status until the Club Registrar authorises the registration by accepting the player which
will change their status to Active.
2
Club Registers Players
If your club has decided to register all their players in the system, or part register players in
the system, you will be working with 3 main sections;
Re-Registering Returning Players
This will be the main section used by your club when registering players in the system and
will include all players who registered with your club in the previous season. This section will
include both Youth and Adult players.
Over 18’s Registration
You will use this section for your Adult players who are new to your club. This section
includes a searching ability which allows you to check whether a player is already in the
system, this may be due to the player registering with a different club the previous season.
U18’s & Under Registration
You will use this section for your Youth players who are new to your club. This section
includes a searching ability which allows you to check whether a player is in the system, this
may be due to the player registering with a different club the previous season.
Completing Registration Forms
Returning Players
When you register your club’s existing players in the system, they must complete an
amateur registration form (NRR03), which will either be given to you by your Member
Federation or can be found on the MyFootballClub website.
(http://www.myfootballclub.com.au/index.php?id=41)
New Players to Football
When you register new players to football they must complete an Amateur Registration
(NRR03). You will have the ability to generate an FFA number for the player via the system.
A copy of this form must be sent to your Member Federation, who will send the form to FFA
for their records in case of an insurance claim or regulatory issue.
(http://www.myfootballclub.com.au/index.php?id=41)
3
Player Status
When you register your players you will need to understand the player registration status
labels in the system. They are defined below for your information, and are used regardless of
whether players self register or the club registers players.
Status
Active
Pending Awaiting Approval
Description
The player is deemed to be registered with your
club. This does not mean the player is fully
registered with your Member Federation. Please
check with your local Member Federation or
Association for any additional registration
requirements.
The player has paid, but has not been accepted by
the Club.
The player has not yet paid the Club.
Pending Awaiting Payment
Inactive
The player was previously registered, but does not
have a new registration for the season.
A registration with a club has been cancelled
Cancelled
Player has been declined by the Club
Declined
Pending (Waiting List)
Player has registered for a package where the max
number of players has been exceeded.
Pending (ITC)
Player has registered pending International
Transfer Certificate.
4
New Registration - Over 18’s
New Registration (Over 18’s) should be used if you have a player who turns 19 or
older in the current year, and who did not play for your club last season. This could
either be a player who is new to football or a player who was previously registered
to play football with another Club.
For a club to register a player in New Registration (Over 18’s) the player must have
completed a registration form. The first step in this area is to search for the player
to determine whether they exist in the system.
Tips & Considerations

It is possible that a player’s name and details may have been incorrectly entered into
the system. Try entering the player’s initials and date of birth, to find players who
may be in the system with an incorrect first or last name.

It is important to make sure the players email address is up to date as this will be
used by the player to access their information and so to enable them to self-register
in the future.

If the player was registered with your club in 2015, their contact details will be
displayed similar to Re-Register Returning Players.
Step 1: Select New Registration -Over 18’s from the main menu
5
Step 2: Search for the player

Perform a search for the player using either:
-
FFA No and DOB
OR
First Name, Last Name and DOB
-
TIP: You can enter part of a player’s name to search rather than the whole name. Eg. “Christopher” can be
found by entering “Chris”. Similarly, players may register using their short name as opposed to the full name
as shown with “Chris” and “Christopher”

Click on the Search button
Step 3: Search Results
Based on the search results, two scenarios are likely to occur
-
Scenario 1: Player is in the system (Record Found)
Scenario 2: Player is not in the system (Record Not Found)
Scenario 1: Record Found


The following screen will appear if a record is found
Click the Select button next to the record for the player you want to register and
their details will be displayed on the next screen
TIP: If the player has an active registration with another club, a message will pop up to advise you.
TIP: The players FFA #, First Name, Last Name and D.O.B are displayed across the top of the window so you
will be aware of which players record you are managing.
6
Scenario 2: No Record Found

Click on Add New Player


If the player has a FFA number you may enter this in the FFA number field
If the player does not have a FFA number you may click on Generate to create one



Complete all mandatory fields listed with an *
Ensure all contact details are correct as the player is new to the club
Once you have entered the required fields, click Register Player.
7
Step 4: Entering the Players Contact Details
Record Found: If you are registering a player which has been found in the system you will
still have to enter in their contact details such as email address, contact number and
residential address.
Step 5: Completing Registration Details



Select the Registration Package option on the left hand side of the page. This is the
player’s Fee Package.
If the player last played overseas, you will need to tick Was the player’s last
registration to play football in another country?
Click Save & Proceed to continue
8
Overseas Players


If you select yes for the question Was the player’s last registration to play football in
another country? You must contact your Member Federation or local Association to
apply for an International Transfer Certificate in order to receive clearance for the
player to play in Australia.
You may be fined if you register a player without clearance. This is an international
FIFA rule, which is applied to both amateurs and professionals in the game.
Step 6: Additional Questions



If there are no mandatory questions the box below will pop up.
To skip additional questions, click Complete Terms and Conditions.
The number of additional questions may vary depending on how many have been
setup by State Federations, Associations and your Club. If there are no Mandatory
Additional Questions, you can skip this section.
Step 7: Terms & Conditions




Please ensure that the actual registration form has been signed by both the Player
and Club representative.
Ensure that you enter the correct dates from the form.
Depending on your competition rules you may also be required to sight proof of date
of birth.
Click on Next to proceed.
9
Step 8: Take Payment

A popup box is displayed with the available four available payment options. If your
Club has been setup for online payments, the option to take an online payment will
be available, otherwise this option will be disabled.
PAYMENT OPTION
DESCRIPTION
Option 1 – Process Online Payment
This will only be available if your club has completed FFA’s
Online Payment Request Form. This will allow you to take an
online payment by using credit card details provided by the
player.
Option 2 – Record Cash Payment in Full
This will allow you to record a manual payment for the full
amount, paid in cash on the current date. This option does
not allow you to specify the payment type, date or comments
to the payment. This is the quickest option to update the
registration status as Paid.
Option 3 – Record Manual Payment
This is where you can manually enter the payment date,
amount and comments regarding
This option can be used if you want to record that the
player’s registration has not been paid. The status of the
registration will remain as “Pending – Awaiting Payment”.
Option 4 – Skip Payment
The registration cannot be made Active and the registration is
not complete until payment has been recorded.
10
Option 1: Process Online Payment






Note this will only be displayed if your club has registered for this service.
Enter the Credit Card Number, Card Security Code (3-digit number on back of card),
Expiry Date, Name on Card and the email address to send a copy of the payment
advice (this field is optional)
Click on Next.
You are then asked to confirm payment. If the details are correct click on Pay.
If the transaction has been successful the transaction details will be displayed.
Click on Close to continue with the registrations process.
Option 2: Record Cash Payment in Full



Select Take Cash Payment in Full.
Note that the amount and date will be automatically displayed.
Click on the Continue button which will take you to the Summary Page.
Option 3: Record Manual Payment






Select Record Manual Payment
Click on the Continue button.
This will take you to the manual payment page. Note that the system cannot take
partial payments. Ensure the full amount is in the payment amount, select payment
type and enter the date paid.
Partial payments require clubs to actively pursue payments as this is not recorded on
the system.
You can also enter comments (e.g. receipt numbers, dates, reminders etc.)
Click on Save and then the Next button on the Order Summary screen.
Option 4: Skip Payment



Select Skip Payment – Status will remain as Pending Payment.
Click on the Continue button which will take you to the Summary Page.
Note that on the Summary page you will only be able to Save the registration. You
will not be able to Save & Accept the registration.
11
Step 9: Summary

Click Save and Accept Player to complete the registration.
Transaction Record


You will then be presented with a record of the transaction. Please note the
Transaction number is for internal processing only. You do not need to keep a record
of this number.
The options below will appear at the bottom of the screen.
Exit – Takes you back to the Club Home Page.
Start New Registration from Club List – Take you to your club list in Re-Register Existing
players.
Start New Registration – Takes you back to the beginning of New Registration - Over 18’s.
12
New Registration - 18’s & Under
New Registration (18’s & Under) should be used if you have a player 18 years or
younger in the current year, and who did not play for your club last season. This
could either be a player who is new to football or a player who was previously
registered to play football with another Club.
For a club to register a player in New Registration (18’s & Under) the player must
have completed a registration form. The first step in this area is to search for the
player to determine whether they exist in the system.
Tips & Considerations

It is possible that a player’s name and details may have been incorrectly entered into
the system. Try entering the player’s initials and date of birth, to find players who
may be in the system with an incorrect first or last name.

It is important to make sure the players email address is up to date as this will be
used by the player to access their information and so to enable them to self-register
in the future.

If the player was registered with your club in 2015 their contact details will be
displayed similar to Re-Register Returning Players.
Step 1: Select New Registration – 18’s & Under from the main menu
13
Step 2: Search for the player
Perform a search for the player using either:


FFA No and DOB
OR
First Name, Last Name and DOB
TIP: You can enter part of a player’s name to search rather than the whole name. Eg. “Christopher” can be
found by entering “Chris”. Similarly, players may register using their short name as opposed to the full name
as shown with “Chris” and “Christopher”

Click on the Search button
Step 3: Search Results
Based on the search results, two scenarios are likely to occur


Scenario 1: Player is in the system (Record Found)
Scenario 2: Player is not in the system (Record Not Found)
Scenario 1: Record Found
-
The following screen will appear if a record is found
Click the Select button next to the record for the player you want to register and
their details will be displayed on the next screen
TIP: If the player has an active registration with another club, a message will pop up to advise you.
TIP: The players FFA #, First Name, Last Name and D.O.B are displayed across the top of the window so you
will be aware of which player’s record you are managing.
14
Scenario 2: No Record Found

Click on Add New Player


If the player has an FFA number you may enter this in the FFA number field
If the player does not have a FFA number you may click on Generate to create one



Complete all mandatory fields listed with an *
Ensure all contact details are correct as the player is new to the club
Once you have entered the required fields, click Register Player.
15
Step 4: Entering the Players Contact Details
Record Found: If you are registering a player which has been found in the system you will
still have to enter in their contact details such as email address, contact number and
residential address.
Step 5: Completing Registration Details



Select the Registration Package option on the left hand side of the page. This is the
player’s Fee Package.
If the player last played overseas, you will need to tick the box Was the player’s last
registration to play football in another country?
Click Save & Proceed to continue
16
Overseas Players


If you select yes for the question Was the player’s last registration to play football in
another country? You must contact your Member Federation or local Association or
Zone to apply for an International Transfer Certificate in order to receive clearance
for the player to play in Australia.
You may be fined if you register a player without clearance. This is an international
FIFA rule, which is applied to both amateurs and professionals in the game.
Step 6: Additional Questions



If there are no mandatory questions the box below will pop up.
To skip additional questions, click Complete Terms and Conditions.
The number of additional questions may vary depending on how many have been
setup by State Federations, Associations and your Club. If there are no Mandatory
Additional Questions, you can skip this section.
Step 7: Terms & Conditions




Please ensure that the actual registration form has been signed by both the Player
and Club representative.
Ensure that you enter the correct dates from the form.
Depending on your competition rules you may also be required to sight proof of date
of birth.
Click on Next to proceed.
17
Step 8: School Information



This section is only for junior players (those turning 18 or younger this current
calendar year).
Entering this information is optional. If you wish to skip this step click on Next to
continue to the payment step.
A list of all the schools in Australia is already recorded in the system. To find a school
enter the school in the School Name field and click Search

Click the Select button next to the school you want to use.

The schools details will be displayed. Click Save and Proceed to continue to the next
step.
18
Step 9: Take Payment

A popup box is displayed with the available four available payment options. If your
Club has been setup for online payments, the option to take an online payment will
be available, otherwise this option will be disabled.
PAYMENT OPTION
DESCRIPTION
Option 1 – Process Online Payment
This will only be available if your club has completed FFA’s
Online Payment Request Form. This will allow you to take an
online payment by using credit card details provided by the
player.
Option 2 – Record Cash Payment in Full
This will allow you to record a manual payment for the full
amount, paid in cash on the current date. This option does
not allow you to specify the payment type, date or comments
to the payment. This is the quickest option to update the
registration status as Paid.
Option 3 – Record Manual Payment
This is where you can manually enter the payment date,
amount and comments regarding
This option can be used if you want to record that the
player’s registration has not been paid. The status of the
registration will remain as “Pending – Awaiting Payment”.
Option 4 – Skip Payment
The registration cannot be made Active and the registration is
not complete until payment has been recorded.
19
Option 1: Process Online Payment






Note this will only be displayed if your club has registered for this service.
Enter the Credit Card Number, Card Security Code (3-digit number on back of card),
Expiry Date, Name on Card and the email address to send a copy of the payment
advice (this field is optional)
Click on Next.
You are then asked to confirm payment. If the details are correct click on Pay.
If the transaction has been successful the transaction details will be displayed.
Click on Close to continue with the registrations process.
Option 2: Record Cash Payment in Full



Select ‘Take Cash Payment in Full’.
Note that the amount and date will be automatically displayed.
Click on the Continue button which will take you to the Summary Page.
Option 3: Record Manual Payment






Select Record Manual Payment
Click on the Continue button.
This will take you to the manual payment page. Note that the system cannot take
partial payments. Ensure the full amount is in the payment amount, select payment
type and enter the date paid.
Partial payments require clubs to actively pursue payments as this is not recorded on
the system.
You can also enter comments (e.g. receipt numbers, dates, reminders etc.)
Click on Save and then the Next button on the Order Summary screen.
Option 4: Skip Payment



Select Skip Payment – Status will remain as Pending Payment.
Click on the Continue button which will take you to the Summary Page.
Note that on the Summary page you will only be able to Save the registration. You
will not be able to Save & Accept the registration.
20
Step 10: Summary

Click Save and Accept Player to complete the registration.
Transaction Record



You will then be presented with a record of the transaction.
Please note the Transaction number is for internal processing only. You do not need
to keep a record of this number.
The options below will appear at the bottom of the screen.
Exit – Takes you back to the Club Home Page.
Start New Registration from Club List – Take you to your club list in Re-Register Existing
players.
Start New Registration – Takes you back to the beginning of New Registration - Over 18’s.
21
Re-Registering Returning Players
This process can be performed to re-register returning players to your club. Please
note this section will only enable you to register players who registered with your
club last season. If a player was registered with your club in the previous season,
they will not be found in the list of players in this section which means you will need
to complete a new registration online for this player.
Tips & Considerations




When you are registering a player in this section they must have completed a NRR03
registration form.
We suggest you manage one team/age group at a time. You can determine the age
group by using the Year of Birth filter. This will be explained later in this guide.
There are a number of drop down lists and sort filters which can be used to assist you
in finding the list of players you wish to register for the season.
The sort filter and drop down lists will then be remembered next time you click start
registration from club list.
Step 1: Select Re-Register Returning Players from the main menu
22
Step 2: Finding the players to Re-Register



Use the Drop Down Boxes to find your players
Select the Gender, Adult/Youth, Football Type, Last Initial
Select GO
Step 3: Finding the players to Re-Register

Once you have found the player you want to register, click the Re-Register button
next to their name.



The player details screen will appear below.
Check the contact details are correct, including the email address field.
Click the Add New Registration button.
23
Step 4: Completing Registration Details

Select the Registration Package appropriate to your player

If the player has previously been registered to play football in another country, tick
Has the player ever registered to play football in another country?

Click Save and Proceed
Overseas Players

If you select yes for the question Was the player’s last registration to play football in
another country? you must contact your Member Federation or local Association or
Zone to apply for an International Transfer Certificate in order to receive clearance
for the player to play in Australia.

You may be fined if you register a player without clearance. This is an international
FIFA rule, which is applied to both amateurs and professionals in the game.
24
Step 5: Additional Questions



If there are no mandatory questions the box below will pop up.
To skip additional questions, click Complete Terms and Conditions.
The number of additional questions may vary depending on how many have been
setup by State Federations, Associations and your Club. If there are no Mandatory
Additional Questions, you can skip this section.
Step 6: Terms & Conditions




Please ensure that the actual registration form has been signed by both the Player
and Club representative.
Ensure that you enter the correct dates from the form.
Depending on your competition rules you may also be required to sight proof of date
of birth.
Click on Next to proceed.
25
Over 18’s Registration
18’s & Under Registration
26
School Information
 Please note if you are registering an 18’s and under player you will have the option to
add schools information for each player.
 However this is not mandatory. Refer to the 18s & Under Registration Manual for
details on completing these steps.
 When you have completed the Terms & Conditions, click Next
Step 9: Take Payment

A popup box is displayed with the available four available payment options. If your
Club has been setup for online payments, the option to take an online payment will
be available, otherwise this option will be disabled.
27
Option 1 – Process Online Payment
Option 2 – Record Cash Payment in
Full
Option 3 – Record Manual
Payment
Option 4 – Skip Payment
This will only be available if your club has completed FFA’s Online
Payment Request Form. This will allow you to take an online payment by
using credit card details provided by the player.
This will allow you to record a manual payment for the full amount, paid in
cash on the current date. This option does not allow you to specify the
payment type, date or comments to the payment. This is the quickest
option to update the registration status as Paid.
This is where you can manually enter the payment date, amount and
comments regarding This option can be used if you want to record that
the player’s registration has not been paid. The status of the registration
will remain as “Pending – Awaiting Payment”.
The registration cannot be made Active and the registration is not
complete until payment has been recorded.
Option 1: Process Online Payment






Note this will only be displayed if your club has registered for this service.
Enter the Credit Card Number, Card Security Code (3-digit number on back of card), Expiry
Date, Name on Card and the email address to send a copy of the payment advice (this field is
optional)
Click on Next.
You are then asked to confirm payment. If the details are correct click on Pay.
If the transaction has been successful the transaction details will be displayed.
Click on Close to continue with the registrations process.
Option 2: Record Cash Payment in Full



Select Take Cash Payment in Full
Note that the amount and date will be automatically displayed.
Click on the Continue button which will take you to the Summary Page.
Option 3: Record Manual Payment






Select Record Manual Payment
Click on the Continue button.
This will take you to the manual payment page. Note you cannot take partial payments. This
will take you to the manual payment page. Note that the system cannot take partial
payments. Ensure the full amount is in the payment amount, select payment type and enter
the date paid.
Partial payments require clubs to actively pursue payments as this is not recorded on the
system.
You can also enter comments (e.g. receipt numbers, dates, reminders etc.)
Click on Save and then the Next button on the Order Summary screen.
Option 4: Skip Payment



Select Skip Payment – Status will remain as Pending Payment.
Click on the Continue button which will take you to the Summary Page.
Note that on the Summary page you will only be able to Save the registration. You will not be
able to Save & Accept the registration.
28
Step 10: Summary

Click Save and Accept Player to complete the registration.
Transaction Record


You will then be presented with a record of the transaction. Please note the
Transaction number is for internal processing only. You do not need to keep a record
of this number.
The options below will appear at the bottom of the screen.
Exit – Takes you back to the Club Home Page.
Start New Registration from Club List – Take you to your club list in Re-Register Existing
players.
Start New Registration – Takes you back to the beginning of New Registration - Over 18’s.
29
Take Payments
This is the section where you can update the payment status for an individual’s
registration. This is where a player can be found if they are “Pending Awaiting
Payment”, which is the status a player will become automatically after they have
self-registered and NOT paid online. This process allows a Club Registrar to review a
Player’s invoice and take a payment against an unpaid invoice.
Tips & Considerations



Take Payment will allow you to process bulk payments.
If you manage your registration payments outside of the MyFootballClub system, we
advise you to utilise the Bulk Payment option.
Take Payment in Full, is quicker when processing individuals and Bulk payments
PAYMENT OPTION
DESCRIPTION
Option 1 – Take Manual Payment in
Full
This allows you to quickly take payment without inputting any
further details.
Option 2 – Take Manual Payment
If you manage your registration payments outside of the
MyFootballClub system, we advise you to utilize the Bulk Payment
option above.
Take Payment in Full, is quicker when processing individuals and
Bulk payments.
Option 3 – Take Online Payment
Step 1: Click Take Payments from the main menu
30
Step 2: Search for players who are pending awaiting payment
Searching for all outstanding Payments 
 If you would like to bring up a list of all your players who are pending awaiting
payment – Click Run Unpaid Player List
Searching for Individuals
 Enter the FFA number, Last Name OR Invoice Number of the player.
 You can also enter other information if required (e.g. player’s First Name).
 You can also search for non-playing registrations, such as volunteer by changing the
Role field.
 Click on Search.
Step 3: Take Payment



The search results will appear in a table as shown in the image below.
The table will show the payment status of all players within your club who have a
payment status of Not Paid. This will also show players from previous seasons.
You can use the drop down boxes of Gender, Season, Payment Type, Paid Status, and
Last Initial to find the specific players or individuals you wish to process.
Taking Payment from an Individual Player: Click Select next to the individual’s record.
Taking Payment from Multiple Players: Tick the boxes next to the individuals you wish to
process and Click Bulk Payment.
31
Bulk Payment Process
This will take you to the Manual Payment screen below





Select Payment Type.
Enter the Date Paid.
You can also enter any comments if required (e.g. receipt numbers)
Click Save
The information you enter here will be applied to all the selected registration records.

A message will pop up as highlighted above asking whether you would like Approve
the registration now. This means the player will become ACTIVE and will therefore be
registered with your club.

If you don’t want to approve the registration at this point you can select No, Do not
Approve. If this is selected please return to the main menu and select Approve
Registrations to activate the player at a later stage.
32
Individual Payment Process
This will display the Order Details screen.



You can print or email the invoice by clicking on View Invoice.
You can view the details of the invoice by clicking on the + button.
Click on Take Payment to process the payment.
A popup box is displayed with three options. If your Club has been setup for online
payments you will have an option to take an online payment available. If you have not been
setup for online payments this option will be disabled.
PAYMENT OPTION
DESCRIPTION
Option 1 – Record Manual Payment in Full
Where you take a manual payment in full with cash on the
current date, this does not allow you to add any details
regarding date, or comments to the payment.
Where you can manually enter the date, payment method
and comments regarding the payment.
This will only appear in the box if your club has completed
FFA’s online payment request for. This will allow you to
take an online payment by using the Players Credit Card
details provided.
Option 2 – Record Manual Payment
Option 3 – Process Online Payment
33
Option 1 – Manual Payment in Full




Select Take Manual Payment in Full
Note that the amount and date will be automatically displayed.
Click on the Continue.
You will then be prompted to approve the registration.
Option 2 - Manual Payment



Select Take Manual Payment.
Click on Continue.
You will then be prompted to approve the registration.
Note that you cannot take partial payments.
 Payment Type gives you a list of options (e.g. Cash, Cheque etc) and a date of
payment can be entered.
 You can also enter comments (e.g. receipt numbers, outline of payment deadlines for
part payments, etc).
 Click on Save to continue.
34
Option 3 – Online Payment


Enter the Credit Card number, Card Security Code (3-digit number on back of card),
Expiry Date, Name on Card and the email address to send a copy of the payment
advice (this field is optional).
Click on Next. To cancel the online payment, click the close button
You are then asked to confirm the payment.



If the details are correct click on Pay.
If the payment is successful the transaction details will be displayed.
Click on Close to continue with the registration process.

After the payment has been processed a message will pop up as highlighted below
asking whether you would like approve the registration now. This means the player
will become ACTIVE and will therefore be registered with your club.

If you don’t want to approve the registration at this point you can select No, Do not
Approve. If this is selected please return to the main menu and select Approve
Registrations to activate the player at a later stage.
35
Approve Registrations
This section will allow you to approve registrations. Once you accept a player’s
registration they become ACTIVE and are deemed to be registered with your Club.
You will also have the ability to reject a player’s registration in this section.
Tips & Considerations




This section will show you players who are pending.
If a player is Pending Awaiting Approval, this means they have either paid online, or
you have taken payment through the “Take Payment” section in the system. You can
approve players through either the “Take Payments” or “Approve Registrations”
sections.
If the player is Pending Awaiting Payment, you can reject their registration but you
can’t accept until you have taken payment. For Instructions on how to do this please
refer to the “Take Payment” step by step guide.
Once your players have been accepted, their registration is complete and you can
then view their registration through Search by Individual or Search by Club List.
Step 1: Click on Approve Registrations from the Main Menu
36
Step 2: Select a Player

Use the various drop down fields (as shown in the top row next to search results) to
find an individual or a group of players you would like to accept and then select GO,
to bring up the list of players in the grid.

Select the player(s) you wish to accept by checking the box to the left of the players
FFA number.

Step 3: Click on Approve Selected Registration(s)


A popup message will ask you ‘Are you sure’? Click OK if you are sure
A popup will display a message “Registrations Updated Successfully”. Click on OK.

You will return to the Registration page where you can click on Exit to return to the
Main Menu.
TIP: You can upload a photo from here by clicking the players name and uploading a photo in the pop up box
37
De-Registering a Player
This guide will outline the key steps to requesting and processing a cancellation
(otherwise known as a de-registration) in the MyFootballClub System.
Tips and considerations




A player or club can only request a de-registration when the player has been made
ACTIVE in the system.
When the player is PENDING, a de-registration request is not required. You can
decline a registration in the Approve Registrations area.
In the 2016 season a club can request De-registration through the Player registration
section.
Emails are sent to notify both players and clubs of a de-registration notification.
There are two ways to deregister a player;
1. The club can initiate the de-registration (Club requested De-Registration)
2. The player can initiate the de-registration (Player requested De-Registration)
Club requested De-Registration
Step 1: Club logs in through club registration

Select Search by Club List or Search By Individual
38
Step 2: Find Player




Enter the FFA number, Last Name and Date of Birth of the player.
You can also enter other information if required (e.g. player’s First Name).
You can also search for non-playing registrations, such as volunteer by changing the
Role field.
Click on Search.
Step 3: Click the ‘DeRegister Player’ Button
39
Step 4: Cancellation of Registration
 Complete the pop-up box that appears making sure all sections are completed.
 Tick the box giving permission from the above player to cancel their registration.
Step 5: Player Acknowledges De-Registration





This will then notify the player that a De-registration has been requested.
When they log in to self-registration they will see a button labelled Acknowledge
DeRegistration as shown below.
The player will just need to click this button to acknowledge the De-registration
request.
Once a De-registration has been requested, the registration has not been cancelled
until the association confirms the deregistration. Once this is done, only then can the
player register for another club.
Once the association has confirmed the deregistration, an email is sent to the player
confirming that they can register with another club.
40
Player requested De-Registration
Step 1: Player logs in to MyFootballClub
 Click DeRegister on the club you wish to de-register from
Step 2: Player submits cancellation of registration



A box will appear and the player selects the reason for their de-registration, and ticks
the over 18’s box.
The Submit button will only become available to select, once the Over 18’s box has
been ticked.
You will then note a status of Requested De-registration will appear next to the
registration record.
41
Step 3: Club logs onto admin page

Club selects Cancellations from the main menu
Step 4: Selecting a Player


Use the drop down fields to find the player you wish to De-Register, then click GO
Tick the box next to the player you wish to de-register, and click Accept Deregistration Request
42
Step 5: Accept Confirmation

A message below will appear. Click YES to confirm.

The message below will appear and advise you that the competition administrator
will now complete the De-Registration. Click OK
 The association or member federation will approve the registration. The player is
then free to register with another club
Step 7: Monitor De-Registrations

Clubs can monitor de-registrations by using the Status drop down box, and selecting
the appropriate status.
43
Non Playing Roles
MyFootballClub has the ability for clubs, associations and branches to register
Coaches, Match Officials (Referees) and Volunteers.
Tips and considerations



In order to register a non-playing role, an appropriate fee and package must be
setup.
Individuals will have one FFA number which follows their various roles within the
game.
Non playing roles can also be registered through Self Registration. For more detailed
information on this, please refer to the Self Registration manual.
Step 1: Create Package
 A new package will need to be created for each non playing role type.
 The process for creating a non-playing role package is the same as for players, except
the “TYPE” must be changed from Player to a Coach, Volunteer or Referee, as shown
below.
Note: If you would like to enable Coaches or Referees to Self register, simply tick the check box “Available to
Online Self Registration”.
44
Step 2: Select Registration

From the Club Homepage, select Over 18’s Registration’ or ‘18’s & Under Registration
depending on the age of the member.
Step 3: Search for Member


Enter the member’s FFA number and DOB, or First Name, Last Name and DOB.
From here you will be taken to the Individual Details screen. Confirm the contact
details and select Register Non Playing Role.
Tip: If the member has a current registration for your club, their contact details will be pre-filled. If the
person is new to your club, you will need to enter their details for the first time.
Tip: If the member is already in the system as a player, you will be able to add the non-playing role to their
account. If the member is new to football, you will need to create a new account by selecting ‘Add New
Player’.
45
Step 4: Select Non-Playing Type Role

A pop up window will appear and ask you to select from Referee, Coach or Volunteer.
Only types that you have created a fee for will be able to be selected.
Step 5: Completing the Registration



After you have selected the Non Playing Role type, you will be taken to the Role
Registration screen.
The information on this screen will differ depending on the Non Playing Role chosen.
Here are the following screens you will see for each Non Playing Role type.
Complete the registration by Selecting the appropriate Category, Status, Package
and Qualification Level (if necessary). After you have done this, click Save.
REFEREE
46
COACH
VOLUNTEER
47
Step 6: Completing the Registration

You will be given the option to answer any additional questions, or you can bypass
this by selecting Proceed to Summary.
Step 7: Finalising the Registration

You will have two options at the final page.
Option 1: Select SAVE, the Non Playing role will remain as Pending Awaiting Approval, you
will then have the ability to go to Approve Registrations section, and finalise the registration
at a later date.
Option 2: Select SAVE AND ACCEPT and the Non Playing Role will be made ACTIVE, and is
officially linked to your Club.
48