Sisters Park and Recreation District
Board of Directors Meeting
Tuesday, December 16th, 2014
5:30 – 7:45
MINUTES
5:30
1. Call meeting to order
 Board Chair, Jeff Campbell, calls meeting to order at
 Board members in attendance: Peggy Tehan, Darren Layne, Jeff Campbell, Mike Morgan
 Board members absent: Andrew Gorayeb (excused)
 Staff in attendance: Liam Hughes

Approval of agenda
o Add discussion regarding Middle School Girls Basketball
o Add December 4 minutes for approval
2. Welcome Visitors
 Board Chair welcomes visitors and advises on procedure
 Visitors in attendance: Dude Aylor, Joe Hougham, Beky Aylor
 Sisters school team and COBO teams
o Joe head coach last year, Dude asst coach
o Disaster at best
o The definition of competitive basketball is misunderstood
 Dude gives definition of competitive and recreation as related to
basketball
 Have fun while winning
o Discrepancy with SPRD leadership
o Wanted to do COCO but were informed by Julianne Horner that it was not on
the schedule for the current year
o Dude and Joe went forward with developing and setting up a COBO league
team
o 3-4 days before starting practice SPRD informed them that they were starting a
COBO team which disallows them from starting their own team.
o Rob Meeter said, no parent coaches
 There are currently parents coaching teams
o Dude presented two more qualified coaches
o Not satisfied with current coaching staff
o 13 girls tried out for COBO with no cuts
o Practiced school ball and COBO together two weeks before first COBO game
o Dude made contact with Jim Golden, Liam Hughes, Julianne Horner and Tim
Roth, Rob Meeter
o Not happy with practice structure
o Coach rotated players on a schedule … unacceptable
o Email … “parent help is not allowed”
 Julianne says it’s SPRD that regulates policy
o If you play COBO you have to play school ball
 Some kids can’t afford to play both leagues
o Jeff Campbell asks for their solution
 Would like to have the team back
 Coordinated effort with the parents
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5:35
 Communication
Mike Morgan poses questions
 Gets clarification on names and responsibilities of coaches
 Is this an all-star team? Response = yes
 Are parent coaches allowed in other leagues? Response = yes
 What is the main obstacle? Coaching, Julianne and practice
 Can the fees be adjusted for girls playing on both teams? Response =
fees are set via policy
Liam
 Bend disbanded their school league
 COBO league takes up this slack
 COBO teams are partner programs
 School ball is broken into A and B teams
 Not a recreation league
 Lifting the requirement to play school ball in order to participate in a
COBO team would destroy School ball
 Coach Sierra played D1 college softball
 Has been to practice and thinks the girls need fundamental skill
development
Becky Aylor
 Sees pride and personality issues
Jeff Campbell states that we can have effect with Middle School Sports policy
but unlikely with the COBO partner league.
 The parents need to take these issues to the COBO partner team
 Can we facilitate a meeting with all involved? Will that resolve
anything?
Darren Layne
 Talks about soccer club teams destroying school teams
 Soccer club teams now rely on parent involvement
Peggy Tehan
 Two daughters went through soccer program
 Wanted to make the team more competitive
 Things changed as the strong girls stopped playing in High School
 Lack of interested girls as a result
Invite all involved to a meeting to clear the air and discuss policy
 Liam will have the names to invite
3. Minutes
 Approval of Minutes from 11/11 and 12/2
 A motion is made and seconded to approve the minutes for 11/11 as amended
o Votes in favor: Jeff Campbell, Peggy Tehan, Mike Morgan, Darren Layne
o Votes against: None
o Votes abstained: None
 A motion is made and seconded to approve the minutes for 12/2 as amended
o Votes in favor: Jeff Campbell, Peggy Tehan, Mike Morgan, Darren Layne
o Votes against: None
o Votes abstained: None
4.Old Business
 Long Term Funding Committee Report
o Jeff walks the board through the handouts
o Discussion is had regarding direction from the board to the LOC
o Jeff adjusts some numbers on the live spreadsheet to reflect numbers closer to
reality
o LOC tasks
 Break down categories
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Define contingency fund
Develop two numbers
 0 .20 ish
 Bare bones
Marketing strategy
 Value
 Improvement
 Expanded offerings
 Sustainability
 Taking care of our people
 Dependable quality services
Develop a statement for initial release
Donor Campaign insert update
o Thanks to Darren and Peggy flyers are printed and going into this week’s
Nugget
5:50
5. New Business
 Motion to disperse funds from STA committee to newly formed STA 501 (c)3
 A motion is made and seconded to disperse funds from STA committee, held by SPRD,
to newly formed STA 501 (c)3
o Votes in favor: Jeff Campbell, Mike Morgan, Peggy Tehan
o Votes against: None
o Votes abstained: None
6:30
6. Financials- Deferred – Peggy

6:45
7. Board Chair’s Report.
 Met with Liam and his personnel committee regarding an employee that has had some
troubles. Will look into meeting law and executive session for the next board meeting
 Should Jeff be initiating any media information?
o Consensus is, no
 Should Jeff be responding to media requests?
o Yes, but no details at this point
7:00
8. Executive Director’s Report
 Working on a Cinco de Mayo event … two weeks before the election
 Youth basketball is going … numbers are good
 Liam’s friend/coach and current team from England will be coming to Sisters to run a
Summer basketball camp for 14-18 yr olds
 Budgeted for 54k in grants have achieved about 30k
 Reimbursement request
7:15
9. Board Member Reports and Comments
 Peggy
o Has the audit draft
o Will sit down with Liam and discuss
 Mike
o Jeff and Mike letter did not get accomplished (Jeff forgot)
o Presents a letter to the Board Chair regarding Andrews absence and his own
resignation
 Request we each look at the oath of office
o Mike will meet with Jeff over coffee
o
Wednesday going to library training session for grant opportunities
7:25
10. Receive Public comment regarding agenda items.
 None
7:45
11. Adjourn Meeting
 Board Chair, Jeff Campbell, adjourns meeting at 8:00 PM
Next Meeting(s):
Regular Board Meeting: January 6th
 Board policy review
 LOC update
Additional Meeting: January 20th?