Adding Voice-Over Commentary to a
PowerPoint Presentation
Overview
This documentation will outline the steps necessary to add voice-over
segments to a Microsoft PowerPoint presentation.
Learning
Objective
Independently create and use voice-over sounds in a presentation.
Prerequisites
Knowledge of: Basic Microsoft PowerPoint functions. Access to: Computer
with Microsoft Office installed, Microphone(s).
Primary
Audience
Lake Forest Country Day School Students (8th Grade)
Author
Brad Cooper
Systems Support Specialist I
Instructions
Arrows change slides. Print button prints all slides to default printer. Quit
exits.
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Process Outline
1.
2.
3.
4.
Adjust Microphone Settings in Windows
Record the commentary
Adjust position and timing of the sound object
Test and repeat process as needed
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Adjust Microphone Settings in Windows
After plugging in the hardware, you must then check on Window’s
microphone settings to make sure it is set up properly.
1. Locate the Volume icon in the System Tray portion of the Taskbar and
Double-Click it.
Volume Icon
System Tray
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Adjust Microphone Settings in Windows
(continued)
1. On the Volume Control window, activate Options -> Properties
2. On the Properties window, under Adjust volume for select Recording.
3. Verify that Microphone is checked, then click OK
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Adjust Microphone Settings in Windows
(continued)
1. Now you should see the Recording Control window.
2. Make sure the volume is somewhere in the middle.
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Record the Commentary
1. Open your PowerPoint project (if necessary) and navigate to the slide
you wish to add commentary to.
2. Activate Insert -> Movies and Sounds -> Record Sound
3. Press the Record button when you are ready to record your
commentary. Listen to it afterwards and make sure it is recorded to your
liking. If not, press record again to give it another try. Repeat this as
necessary.
4. When you are satisfied, press the OK button to create the sound object
on the current slide.
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Adjust Position and Timing of the Sound Object
1. Now that you have it recorded, you should see a Sound Object appear
on the slide (probably somewhere near the center of it). It should look
like this:
2. If you want the voice over to play automatically, you will need to adjust
the timing of the object. As far as position is concerned, you can place
the object off of the slide, that way it cannot be clicked on, but it will still
play.
3. To adjust the object timing, Right-Click on it, and select Custom
Animation from the menu.
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Adjust Position and Timing of the Sound Object
With the Custom Animation sidebar up, you can edit the sound’s placement
within the timing of all other objects on the slide. You can time each
sound you need to play at each point in the animation, just like all other
objects. You can also set the sound’s action at each point. Play around
with this until it works how you would like it to. It may take some time.
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Test and Repeat as Needed
1. Test your slideshow out!
2. If the sound is being recorded too quiet or too loud, you may need to
adjust the volume. Refer to slides 3 through 5, and adjust the volume as
needed, then try again.
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The End!
Still have a question? Contact the IT Department for further assistance:
•E-mail: [email protected]
•Call: x222
Document Control
Version
Date Complete
Author
Description
Date Approved
Approved By
0.01
2007-09-06
Brad Cooper
First Draft Complete
N/A
N/A
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