Telephony Services Framework RM1035
Guide to Completing the
Maxima Pricing Table Bid Sheet
Version 2
Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Contents
Introduction ................................................................................................................................ 3
Prices ......................................................................................................................................... 3
Cell Colour Key: ......................................................................................................................... 4
Cover Tab .................................................................................................................................. 4
L1 Traditional Telephony Services Tab ...................................................................................... 5
Voice Calls Services: UK Tariff Tables ....................................................................................6
Voice Connectivity Service: Connectivity Set Up Table ...........................................................7
Voice Connectivity Service: Connectivity Rental Table ............................................................7
Voice Connectivity Service: SIP Set Up Table .........................................................................8
Voice Connectivity Service: SIP Rental Table .........................................................................9
Broadband Service: Set Up Table .........................................................................................10
Broadband Service: Rental Table ..........................................................................................10
L2 Inbound Services Tab ..........................................................................................................12
Inbound Services: UK Tariffs (excl Premium Numbers) and Premium Numbers Table ..........12
Inbound Services: Set-up Charges Table ..............................................................................13
Inbound Services: Rental of Number Table ...........................................................................14
Inbound Services: Revenue Sharing Table............................................................................14
Bid Summary Results................................................................................................................16
Bid Sheet Complete ..................................................................................................................17
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Introduction
The Maxima Pricing Table Bid Sheet (Attachment 4a of the Procurement Documentation) consists of five
tabs:
1. LU Tab – This tab is used for the drop down menu, this tab is hidden and should not be altered.
This tab is for Government Procurement Service use only.
2. Cover Tab – This tab needs to be completed with the supplier organisation name and
confirmation which lots you are bidding in.
3. L1 Traditional Telephony Service Tab - This tab needs to be completed by suppliers that wish
to be considered for Lot 1 Traditional Telephony Services.
4. L2 Inbound Service – This tab should be completed by suppliers that wish to be considered for
Lot 2 Inbound Services.
5. Bid Summary Results – This tab will be automatically populated with a summary of the results
from the two bid tabs and should not be altered.
Suppliers will be required to complete:
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For any lots – All cells that are coloured blue on the Cover tab.
For Lot 1 - All cells that are coloured blue on the Lot 1 Traditional Telephony Service tab
For Lot 2 - All cells that are coloured blue on the Lot 2 Inbound Service tab.
All other cells should be left blank, no tag comments or conditions/comments should be added to any
tabs.
Cells coloured grey are fixed, these should not be amended and no tag comments should be added. Cells
in blue will be open to allow suppliers to enter their bid prices, in the prescribed format.
Prices
The Bid Sheet prices submitted by the Supplier will become the opening bid price for the Framework
Agreement eAuction. The eAuction is split into total basket prices as detailed in the eAuction Rules (a
draft of which is available as Attachment 9 of the Procurement Documentation).
All prices entered must be inclusive of the Management Charge.
All prices entered must represent a legitimate commercial offer for the Services in the wider networks &
telecoms marketplace; if the Authority believes that the prices submitted by the Supplier do not represent
a legitimate commercial offer for those Services, the Authority reserves the right to require the Supplier to
evidence that the prices submitted represent a legitimate commercial offer. In the event that the Supplier
is not able to evidence to the Authority’s satisfaction that the prices submitted do represent a legitimate
commercial offer, the Supplier may be disqualified from the Procurement.
The Bid Sheet pricing submitted by the Supplier with their Tender will represent the maximum allowable
line item pricing of the revised Bid Sheets submitted by the Supplier to the Authority on completion of the
eAuction.
The revised Bid Sheets submitted by the Supplier after the eAuction will represent the maximum
allowable line item prices that the Supplier can offer to Customers on any Order placed under the
Framework Agreement. Failure to comply with this requirement may lead to suspension or termination
from the Framework Agreement.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Where line items are aggregate line items (for instance, where the line item on the Bid Sheet represents a
number of different call charge types from the Suppliers full call charges catalogue) the maximum price
for that aggregate group must be entered by the Supplier.
For either the Voice Calls Service or the Inbound Service, the Maximum Charge per Unit must include
any set up costs for the call. If the Potential Provider applies a set up charge to a particular call type, this
must be clearly identified in their full call tariff catalogue (as attached to any Service Package
incorporating these Service elements).
Cell Colour Key:
Cells in grey are for use by Government Procurement Service only
Cells in blue should be populated by Potential Providers with the maximum charge for each
service
Cells in orange are those that will become the opening basket bid price at the eAuction for Lot 1
– Traditional Telephony Services
Cells in pink are those that will become the opening basket bid price at the eAuction for Lot 2 –
Inbound Services
Cover Tab
Please complete the Cover tab before entering data on the other tabs. (Please see figure 1 below)
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Supplier Name: This cell should be used to enter your supplier organisation name (Cell B2).
L1 Traditional Telephony Service: This cell should be used to indicate whether you are bidding
for Lot 1 Traditional Telephony Services (Cell B5). If bidding, please enter Yes, if you are not
bidding please enter No.
L2 Inbound Service: This cell should be used to indicate whether you are bidding for Lot 2
Inbound Services (Cell B6). If bidding please enter Yes, if you are not bidding please enter No.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Figure 1: the cover page where suppliers should enter their supplier name and confirm which tabs have been
completed.
L1 Traditional Telephony Services Tab
This tab should be completed by suppliers interested in bidding for Lot 1 Traditional Telephony Services.
You will be required to price all cells coloured blue within this tab.
This tab comprises of the following pricing tables, which each form an individual basket in the eAuction:
Voice Calls Service: UK Tariff Table 1
Voice Calls Service: UK Tariff Table 2
Voice Calls Service: UK Tariff Table 3
Voice Connectivity Service: Connectivity Set Up
Voice Connectivity Service: Connectivity Rental
Voice Connectivity Service: SIP Set Up
Voice Connectivity Service: SIP Rental
Broadband Service: Set Up
Broadband Service: Rental
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Voice Calls Services: UK Tariff Tables
Figure 2: Voice Calls Service UK Tariff Tables
Each of the columns for Voice Calls Service: UK Tariff Tables is explained below.
Service – this column is set by Government Procurement Service and should not be amended. These
are the only tariffs required for the maximum pricing exercise and will be used to validate catalogue rates
and customer further competitions.
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Unit Charge – this column is set by Government Procurement Service and should not be amended. This
column is used to define the unit of charge for calls which are either for a 1 minute call or for a single
instance (e.g. text message).
Maximum Charge per Unit – this column should be populated by suppliers with the maximum charge for
each Unit Charge, priced in pence. Note that you cannot apply any minimum or maximum number of
minutes. Any one-off connection or set up charges must be included. Please insert 0.00000 where you
are offering calls for free.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Voice Connectivity Service: Connectivity Set Up Table
Figure 4: Voice Connectivity Service: Connectivity Set Up Table
Each of the columns for Voice Connectivity Service: Connectivity Set Up Table is explained below.
Service - this column is set by Government Procurement Service and should not be amended. These
are the only line types required for the maximum pricing exercise and will to validate catalogue rates and
customer further competitions.
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Charge Method – this column is set by Government Procurement Service and should not be amended.
This is the charge method for pricing in Column Maximum Set-up charge per E1 Bearer £ (if applicable)
and Maximum Set-Up Charge in £ per Line/Channel (per 2-channel line for ISDN2).
Maximum Set-up charge per E1 Bearer £ (if applicable) - this column should be populated by suppliers
with their maximum set-up charge per bearer. Please insert 0.00 against any lines where you are offering
the set up for free.
Maximum Set-Up Charge in £ per Line/Channel (per 2-channel line for ISDN2) – this column should
be populated by suppliers with their maximum set-up charges per line/channel. Please insert 0.00
against any lines where you are offering the set up for free.
Voice Connectivity Service: Connectivity Rental Table
Figure 5: Voice Connectivity Service: Connectivity Rental Table
Each of the columns for Voice Connectivity Service: Connectivity Rental Table is explained below.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Service - this column is set by Government Procurement Service and should not be amended. These
are the only line types required for the maximum pricing exercise and will be used to validate catalogue
rates and customer further competitions.
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Charge Method – this column is set by Government Procurement Service and should not be amended.
This is the charge method for pricing in this table; it is monthly in advance.
Suppliers are required to provide two types of charges for connectivity rental; annual costs billed monthly
in advance and annual costs billed on a single invoice and paid in advance for 12 months, which are set
out in columns Annual Charge for Service, Billed Monthly in Advance and Annual Charge for Service,
Billed Annually in Advance and detailed below.
Annual Charge for Service, Billed Monthly in Advance - this column should be populated by suppliers
with their maximum rental charge per line/channel when it is billed monthly in advance. Please insert
0.00 against any lines where you are offering the rental for free. Please note that ISDN2 channels should
be priced in pairs.
Annual Charge for Service, Billed Annually in Advance – this column should be populated by
suppliers with their maximum rental charge per line/channel when it is billed annually in advance. Please
insert 0.00 against any lines where you are offering the rental for free. Please note that ISDN2 channels
should be priced in pairs.
Voice Connectivity Service: SIP Set Up Table
Figure 6: Voice Connectivity: SIP Set Up Table
Each of the columns for Voice Connectivity Service: SIP Set Up Table is explained below.
Service - this column is set by Government Procurement Service and should not be amended. These
are the only SIP connection types required for the maximum pricing exercise and will be used to validate
catalogue rates and customer further competitions.
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Charge Method – this column is set by Government Procurement Service and should not be amended.
This is the charge method for pricing in Column Trunk Maximum Set-up charge in £ and Channel
Maximum Set-up Charge in £.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Trunk Maximum Set-up charge in £ - this column should be populated by suppliers with their maximum
set-up charge per trunk. Please insert 0.00 against any lines where you are offering the set up for free.
Channel Maximum Set-up Charge in £ – this column should be populated by suppliers with their
maximum set-up charges per channel. Please insert 0.00 against any lines where you are offering the
set up for free.
Voice Connectivity Service: SIP Rental Table
Figure 7: Voice Connectivity Service: SIP Rental Table
Each of the columns for Voice Connectivity Service: SIP Rental Table is explained below.
Service - this column is set by Government Procurement Service and should not be amended. These
are the only line types required for the maximum pricing exercise and will be used to validate catalogue
rates and customer further competitions
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Charge Method – this column is set by Government Procurement Service and should not be amended.
This is charge method for pricing in for this table it will be monthly in advance.
Suppliers are required to provide two types of charges for SIP rental; annual costs billed monthly in
advance and annual costs billed on a single invoice and paid in advance for 12 months, which are set out
in columns Annual Charge for Service, Billed Monthly in Advance and Annual Charge for Service Billed
Annually in Advance and detailed below.
Annual Charge for Service, Billed Monthly in Advance - this column should be populated by suppliers
with their maximum rental charge per channel where it is billed monthly in advance. Please insert 0.00
against any lines where you are offering the rental for free.
Annual Charge for Service, Billed Annually in Advance – this column should be populated by
suppliers with their maximum rental charge per channel where it is billed annually in advance. Please
insert 0.00 against any lines where you are offering the rental for free.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Broadband Service: Set Up Table
Figure 8: Broadband Service: Set Up Table
Each of the columns for Broadband Service: Set Up Table is explained below.
Service - this column is set by Government Procurement Service and should not be amended. These
are the only Broadband Service types required for the maximum pricing exercise and will be used to
validate catalogue rates and customer further competitions.
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Charge Method – this column is set by Government Procurement Service and should not be amended.
This is charge method for pricing in Column Maximum Set-up Charge in £.
Maximum Set-up Charge in £ – this column should be populated by suppliers with their maximum set-up
charges for each service. Please insert 0.00 against any lines where you are offering the set up for free.
Broadband Service: Rental Table
Figure 9: Broadband Service: Rental Table
Each of the columns for Broadband Service: Rental Table is explained below.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Service - this column is set by Government Procurement Service and should not be amended. These
are the only connection types required for the maximum pricing exercise and will be used to validate
catalogue rates and customer further competitions.
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Charge Method – this column is set by Government Procurement Service and should not be amended.
This is charge method for pricing in for this table it will be monthly in advance.
Suppliers are required to provide two types of charges for broadband rental; annual costs billed monthly
in advance and annual costs billed on a single invoice and paid in advance for 12 months, which are set
out in columns Annual Charge for Service, Billed Monthly in Advance and Annual Charge, Billed Annually
in Advance and detailed below.
Annual Charge for Service, Billed Monthly in Advance - this column should be populated by suppliers
with their maximum rental charge per connections/lines where it is billed monthly in advance. Please
insert 0.00 against any lines where you are offering the rental for free.
Annual Charge for Service, Billed Annually in Advance – this column should be populated by
suppliers with their maximum rental charge per connections/lines where it is billed annually. Please insert
0.00 against any lines where you are offering the rental for free.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
L2 Inbound Services Tab
This tab should be completed by suppliers interested in bidding for Lot 2 Inbound Services. You will be
required to price all cells coloured blue within this tab.
This tab comprises of the following pricing tables, which each form an individual basket in the eAuction:
Inbound Services: UK Tariffs (excl Premium Numbers)
Inbound Services: Premium Numbers
Inbound Services: Set-up Charges
Inbound Services: Rental of Number
Inbound Services: Revenue Sharing
Inbound Services: UK Tariffs (excl Premium Numbers) and Premium Numbers Table
Figure 10: Inbound Services: UK Tariffs Table
Each of the columns for Inbound Services: UK Tariffs (excl Premium Numbers) Table and Inbound
Services: Premium Numbers Table is explained below.
Service – this column is set by Government Procurement Service and should not be amended. These
are the only call types required for the maximum pricing exercise and will be used to validate catalogue
rates and customer further competitions.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Zone Charging – this column is set by Government Procurement Service and should not be amended.
The zones cover the time of day a call is made:
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Business 08:00-18:00 Monday - Friday
Evenings 18:01 - 07:59 Monday - Friday
Weekends all day Saturday and Sunday
Unit Charge – this column is set by Government Procurement Service and should not be amended. This
column is used to define unit of charge for each Service type.
Maximum Charge per Unit – this column should be populated by suppliers with their maximum charge
for call by type in pence. Note that you cannot apply any minimum or maximum number of minutes. Note
that you cannot apply any minimum or maximum number of minutes. Any one-off connection or set up
charges must be included. Please insert 0.00000 where you are offering calls for free.
Inbound Services: Set-up Charges Table
Figure 11 Inbound Services: Set-up Charges Table
Each of the columns for Inbound Services: Set-up Charges Table is explained below.
Service - this column is set by Government Procurement Service and should not be amended. These
are the groups of numbers required for the maximum pricing exercise and will be used to validate
catalogue rates and customer further competitions
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Charge Method – this column is set by Government Procurement Service and should not be amended.
This is the charge method for pricing in Column Set-up Charge in £.
Set-up Charge in £ – this column should be populated by suppliers with their maximum set-up charges
for each number type. Please insert 0.00 against any lines where you offering the set-up for free.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Inbound Services: Rental of Number Table
Figure 12: Inbound Services: Rental of Number Table
Each of the columns for Inbound Services: Rental of Number Table is explained below.
Service - this column is set by Government Procurement Service and should not be amended. These
are the number types required for the maximum pricing exercise and will be used to validate catalogue
rates and customer further competitions.
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Charge Method – this column is set by Government Procurement Service and should not be amended
this is charge method for pricing in for this table it will be monthly in advance.
Suppliers are required to provide two types of charges for broadband rental; annual costs billed monthly
in advance and annual costs billed on a single invoice and paid in advance for 12 months. These are set
out in columns, Annual Charge for Service, Billed Monthly in Advance and Annual Charge for Service,
Billed Annually in Advance and are detailed below.
Annual Charge for Service, Billed Monthly in Advance - this column should be populated by suppliers
with their maximum rental charge per number where it is billed monthly in advance. Please insert 0.00
against any lines where you are offering the rental for free.
Annual Charge for Service, Billed Annually in Advance – this column should be populated by
suppliers with their maximum rental charge per number where it is billed annually. Please insert 0.00
against any lines where you are offering the rental for free.
Inbound Services: Revenue Sharing Table
Figure 13: Inbound Services: Revenue Sharing
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Each of the columns for Inbound Services: Revenue Sharing Table is explained below.
Service - this column is set by Government Procurement Service and should not be amended. These
are the number types required for the maximum pricing exercise and will be used to validate catalogue
rates and customer further competitions.
Service Group – this column is set by Government Procurement Service and should not be amended.
This is the group type of the service listed in the Service column.
Zone Charging – this column is set by Government Procurement Service and should not be amended.
The zones cover the time of day a call is made:



Business 08:00-18:00 Monday - Friday
Evenings 18:01 - 07:59 Monday - Friday
Weekends all day Saturday and Sunday
Charge Method – this column is set by Government Procurement Service and should not be amended
this is charge method for pricing in for this table.
Minimum Revenue Share Price Available per Call - this column should be populated by suppliers with
their maximum rental charge per number where it is billed monthly in advance. Please note that all prices
in this column are entered as negative values (e.g. if you offer a revenue share of 20p per call then you
need to input -20.00000). Please insert 0.00000 against any lines where you are not offering any
revenue share.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Bid Summary Results
Figure 14: Bid Summary Results for both Lots
Suppliers should not populate any of the information on this sheet as it is automatically calculated.
This tab provides the opening bid prices for each of the baskets in the eAuction for both Lot 1 Traditional
Telephony Services and Lot 2 Inbound Services. Note that these totals are derived from the L1
Traditional Telephony Services tab and the L2 Inbound Services tab.
Column A – Describes the name of the basket (which corresponds to the name of the relevant table on
the Lot tab).
Column B – Outlines the opening bid price for each of the baskets. This is calculated in accordance with
column D.
Column D – Describes how column B is derived. In general each total basket price is calculated by
adding all the blue cells in the relevant table on the Lot tab.
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Telephony Services RM1035 – Guide to Completing Maxima Pricing Table Bid Sheet
Bid Sheet Complete
Please save the file in Excel format only as Government Procurement Service needs to use the data to
set up the eAuction, this cannot be done if Pricing Templates are provided as PDF.
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