The Abbé Society Alumnae Association
Meeting Minutes
Scheduled Date & Time: February 11th, 2017
Location: Malvern Buttery
Meeting Called to Order: 2:30pm
Sisters Present: Nicole Schenk, Katie Kearney, Leah Coan, Jen Breton
President​ – ​Nicole Schenk
●
​ Priority: The Alumnae Association’s Bylaws
○ Requiring an update to refocus our purpose
○ Upcoming Exec. Meeting: Sunday, March 5th via Google Hangout
■ Review/Update current bylaws
Vice President​ – ​Katie Kearney
● Service Project: Relay for Life
○ April 29th, 2017 at West Chester University
○ Time: Noon to Midnight
● Fundraising
○ Idea: Iron Hill
■ Reach out to see if it can be an option at all locations on a single day
■ Money raised will be going to Lisa’s son trust account
○ Idea: GoFundMe
■ To supplement Iron Hill event in case sisters cannot attend the Iron Hill
event.
● Katie will begin working on setting up these activities.
Secretary​ – ​Leah Coan
● Quote:
“What can you do to promote world peace? Go home and love your family.”
​
― Mother Teresa
● Website Updates:
■ Page Views: 16​ (Updated: 02/11/17)
■ Visitors: 8 ​(Updated: 02/11/17)
○ Posts
■ Post: ​The Abbé Alumni: Flower Donation in Sister's Honor & Decision
■ Post: From Active Society - Spring 2017 Nominations
■ Post: Update - Week of January 22nd, 2017
○ What to do to gain more views
■ Tab: Family Trees
■ Tab: Active Society Members & Executive Board
■ Tab: Alumni Executive Board
● Leah will work on updating the website.
● Email Updates:
○
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Emails Sent to Whole Society
■ Subject: ​The Abbé Alumni: Flower Donation in Sister's Honor
● Poll: Unanimous Decision -- “Yes”
○ 43 Votes via Email
○ 72 Votes via Facebook
○ Total Votes: 117
■ Subject: Decision: Flowers
■ Subject: From Active Society - Spring 2017 Nominations
■ Subject: Abbe Alumni Update - Week of January 22nd, 2017
○ Emails Sent to Active Society
■ Sister: Lisa Haffner
● Discussion with Olivia Campbell
● Will continue conversation after alumni executive board meeting
○ Nicole will reach out to manager in the Oncology Dept at
CHOP.
○ Will update us on what we can possibly do -- whether we
can donate something to the playroom.
○ Rocking chair may not be the best option.
● Communication can be continued between Katie & Olivia
■ New Alumni/Honorary Liaison
● Chelsea MacIntyre
○ Additional Notes:
■ No emails are getting kicked back at this time.
■ Everyone within our contact directory who has emails -- should be
receiving them. I checked all the addresses for the people that posted
about receiving them on the FB thread.
● Adjusted Amanda Tingle -- Address through FB post
■ Emails will be sent monthly for update purposes (e.g., service projects,
upcoming services events, active society dates to remember)
■ Emails will be sent as needed for time sensitive information (e.g. voting,
active society notices, etc.)
Facebook Updates:
○ Flower Donation Poll
○ Flower Donation Poll -- Decision
○ Holiday Wishes & Nomination Information from Olivia Campbell
○ Active Society: Twitter Account - @AbbeSociety
○ Active Society: Weekly Scribe
○ Active Society: Alumni Questionnaire for the Weekly Scribe
LinkedIn
○ Conversation Started -- Included link to directory form in order to keep our
directory as up-to-date, as possible with our sisters.
Treasurer​ – ​Jennifer Breton
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Current Balance
○ Endowment:
■ Working with the foundation to find out more information.
○ Operational:
■ Working with the foundation to find out more information.
Fundraisers
○ See “Vice President” tab for more details.
○ Katie and Jen will work together on this.
​Old
Business
● Follow up ideas have been addressed above.
​New
Business
● Submit - Reimbursement Check: Leah Coan
○ Amount: $98.98
○ Reason: “Flowers in Memory of Lisa Haffner”
○ Working with the WCU Foundation to get money returned to leah
Next Meeting
● Sunday, March 5th, 2017 at 7:30pm via Google Hangout
Motion to Bounce​: 3:30pm