Computerised Transit Computer
System
Training Session
Trader Application Users
Slide #1
CTCS Training Scope
• Familiarise the end user with the
CTCS client
• Cover in detail the functionality of
• Trader at Departure
• Trader at Destination
Slide #2
CTCS Client Startup
• All you need is to open the browser and
type the address in the Address Bar
• Sample address displayed below
Slide #3
CTCS Login
• The system allows access only to
authorised users
• The combination TIN + login name is
unique in the system
Slide #4
Application Main Menu
• On entrance the main application menu is
displayed
• This is built dynamically on the User Rights
Example: The user has full access to the trader at departure
and the trader at destination functionality
Step 1:
Step 2:
Step 3:
Slide #5
Trader at Departure
• Declaration
– Entering a declaration in a number of ways
(type in/load from file/template etc.)
– Continue editing saved declarations
• Declaration Management
– Simple and advanced declaration search
facilities on a number of
criteria
• Template Management
– Creating/updating and
removing declaration
templates
Slide #6
Declaration Menu
• Input Declaration
– Start a new blank declaration
• Continue Declaration
– Retrieve a saved declaration and continue editing
• Edit Declaration
– Reuse a submitted declaration as a template
• Load Declaration From File
– Load one or more declarations from file
• Load Declaration From Template
– Create new declaration
from a template
• Delete Session
– Remove a saved declaration
Slide #7
Input Declaration
• Ability to enter a new declaration
• Ability to save and/or submit the
declaration
Slide #8
Input Declaration – Menu 1/2
• Declaration Details
– Information on the declaration and procedure type
– the Departure/Destination and Transit Offices
– the total values for items/packages and gross mass
• Traders
– The details of Principal, Consignor, Consignee and
Authorised Consignee
• Transport – Location Details
– Information on the location of goods
– Information on the transport means at
departure and crossing border
• Seals – Guarantee Info
– Information on Seals and Guarantees
• Goods Items
– Detailed information on goods
Slide #9
Input Declaration – Menu 2/2
• Write as Session
– Save the declaration for later use
• Write as Template
– Save the declaration as a template
In both cases a unique ID is provided by the system
Slide #10
Input Declaration – Details
• Record Information on:
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–
–
–
–
–
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Loading Lists
Declaration Place
Type
Procedure
Departure
Customs Office
Destination
Customs Office
Transit
Customs Office(s)
Total No of Items
Total No of Packages
Total Gross Mass
Containers
Slide #11
Input Declaration – Traders
• Record Information on
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–
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Consignor
Consignee
Authorised Consignee
Representative
• Display Principal Details
Slide #12
Input Declaration – Transport and
Location Details
• Record information on
– Transport Means at Departure and Crossing
Border
– Location of goods at Departure
Slide #13
Input Declaration – Seals and
Guarantee Info
• Record Information on
– Seals
– Guarantees
Slide #14
Input Declaration – Goods Items
1/3
• Get access to the goods items information
• Add/Remove Goods Items
Slide #15
Input Declaration – Goods Items
2/3
• Record information on
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Consignor
Consignee
Country of Dispatch/Destination
Gross/Net Mass
Declaration Type
Commodity Code
Sensitivity information
Slide #16
Input Declaration – Goods Items
3/3
• Record Information on
– Packages
– Containers
– Special
Mentions
– Produced
Certificates
– Previous
Certificates
Slide #17
Continue Declaration
• Get access to saved draft declarations
and retrieve for editing
Slide #18
Edit Declaration
• Use an existing declaration as a template
• Similar to the Copy Declaration
function
Slide #19
Load Declaration From File 1/2
• Ability to upload a declaration
form a file
• File should contain the Declaration
in XML format according to
DDNTA structure
• Once uploaded the user can submit
the declaration
Slide #20
Load Declaration From File 2/2
Step 1:
Step 2:
Step 3:
Slide #21
Load Declaration From Template
• Create a new declaration from a
template
• System will list all available templates
Slide #22
Delete Session
• Ability to delete a saved declaration
Slide #23
Simple Search
• Ability to search on:
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LRN
MRN
Status reached on period (Date FROM – TO)
Type
Procedure
Slide #24
Advanced Search
• In addition to simple criteria search on:
– Customs Office of Departure
– Customs Office of Destination
Slide #25
Search Results
Step 1:
Step 2:
Slide #26
Declaration Summary
• Summary of declaration information
• One click access to allowed actions
• Action menu built on the
– Declaration status
– User rights
Slide #27
Action Menu
• Displays the available actions for
the selected declaration. These
include the:
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View Declaration
Copy Declaration
View History
View Results
Request Cancellation
Release Request
Print Accompanying Document
The last depend on the declaration
status
Slide #28
View Declaration
• Declaration displayed in read only
form
• Information of IE29 or IE15 is
displayed
• User can simply browse through
Slide #29
Copy Declaration
• Creates a copy of the declaration in
memory
• New LRN is attached
• Declaration is available for editing
• User can save and/or
submit the new
declaration
Slide #30
Release Request
• Declaration should be Under Control
• The user just needs to indicate his/her
agreement / disagreement with the
minor discrepancies detected
Slide #31
Cancellation Request
• The user just needs to fill in the
Cancellation Reason
Slide #32
Print Accompanying Document
• When a declaration is Released for
Transit the Print Accompanying
Document Option becomes available
• Accompanying document resides on
Trader server
• User can download the document to
client machine
• Document is then available for printing
Slide #33
View History
•
•
•
•
Lists all messages exchanged
Messages are time stamped
State Transitions are recorded
One click access to message contents
Slide #34
View Results
• One click access to the latest response
by customs
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IE16
IE28
IE29
IE09
IE62
IE51
IE45
• Customs action might have been
superceded by trader action
Slide #35
MRN Allocated (IE28)
• Declaration accepted for
processing
• MRN allocated
• Trader can issue cancellation
request
Slide #36
Under Control (IE60)
• Notification that Declaration will
undergo control
• Trader can issue Release Request if
minor discrepancies are detected
during control
• Trader can still submit Cancellation
Request
Slide #37
Release for Transit (IE29) 1/3
• Movement has been Released for
Transit
• No more actions by trader at
departure are allowed
• Movement can still be cancelled on
customs initiative
• Anticipated notification is IE45
(Write Off Notification)
Slide #38
Release for Transit (IE29) 2/3
• Information content same as IE15
with the following extras:
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Acceptance Date
Issuing Date
Any restrictions on the Itinerary
If control took place
• Control Result
• Seals Information (where appropriate)
Slide #39
Release for Transit (IE29) 3/3
• Return Copies Customs Office
Slide #40
Cancelled (IE09)
• Decision to cancel a declaration
either on customs initiative or on
trader’s request
• Cancelled is a final state – no more
actions
on
behalf of
trader or
customs
Slide #41
Cancellation Rejected (IE09)
• Decision to reject a cancellation
request issued by a trader
• Declaration returns to previous
state
• Processing
at Customs
continues
as normal
Slide #42
Not Released for Transit (IE51) 1/2
• Major Discrepancies have been
found
OR
• Minor discrepancies with which
trader disagrees
• Movement won’t get released for
transit
• This is a final state – no more
actions are allowed
Slide #43
Not Released for Transit (IE51)
• Information why declaration has not
been released for transit
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No Release Motivation
Departure Control results
Results of Control at Header Level
Results of Control at Goods Item level
• This is a final state
Slide #44
Written Off (IE45)
• Movement has been Released from
Transit
• This is a final state – no more
actions are allowed
Slide #45
Template Management
• Ability to create, update and delete
templates
• Same information recorded and
same screens used as for IE15
(Declaration)
Slide #46
Trader at Destination
• Arrival Notification
– New arrival notification (blank/from template)
– Continue editing of unfinished notifications
• Movement Management
– Search facilities on a number of criteria
• Template Management
– Creating/modifying and
deleting arrival
notification templates
• Unloading Remarks
– Continue work on
unfinished unloading
remarks
Slide #47
Arrival Notification Menu
• Input Arrival Notification
– Start a new blank Arrival notification
• Continue Arrival Notification
– Retrieve a saved notification and continue editing
• Edit Arrival Notification
– Reuse a submitted notification as a template
• Load Arrival Notification From Template
– Create new notification
from a template
• Delete Session
– Remove a saved notification
Slide #48
Input Arrival Notification
Slide #49
Input Arrival Notification – Menu 1/2
• Arrival Notification Details
– Information regarding the movement
– Presentation Office reference number
• En Route Events
– Information for each En Route Event (CTL Control,
Incident Information, Seals Information,
Transshipment, Containers)
Slide #50
Input Arrival Notification – Menu 2/2
• Write as Session
– Save the declaration for later use
• Write as Template
– Save the declaration as a template
In both cases a unique ID is provided by the system
Slide #51
Input Arrival Notification - Details
Record Information on Movement Details
Slide #52
Input Arrival Notification – En Route Events
Slide #53
Continue Arrival Notification
• A list of all saved Arrival Notification input sessions is
displayed.
• The user can select the session to be continued.
• The Input Arrival Notification screens appear, with the
fields populated with the session’s data.
Slide #54
Edit Arrival Notification
•
•
•
A list of all submitted Arrival Notifications is displayed.
On selection, a copy will be created and the Input Arrival
Notification screens will appear, with the fields populated with
the selected notification’s data.
User can save and/or submit the new notification
Slide #55
Load Arrival Notification from Template
• A list of all available Arrival Notification Templates is
displayed.
• The user can select the template to be loaded.
• The Input Arrival Notification screens appear, with the
fields populated with the template’s data
Slide #56
Delete Session
• The Delete option first it displays a list of all saved
sessions.
• The user can select the session to be deleted.
Slide #57
Movement Management
• Simple Search
– Search for movements using the following criteria:
MRN, Movement Status, Procedure Type and
Declaration Date.
• Advanced Search
– Search for movements using the following criteria:
MRN, Movement Status, Procedure Type, Declaration
Date, Customs Office of Departure and Customs Office
of Destination.
Slide #58
Simple Search
Slide #59
Advanced Search
Slide #60
Search Result List
Step 1:
Step 2:
Step 3:
Slide #61
Movement Details
• Summary of movement information.
• The actions allowed for the movement are
dependent on
– Movement status
– User rights
Slide #62
View Movement
• Movement is displayed in read only form
• User can simply browse through using the
menu on the left
Slide #63
View History
•
•
•
•
Lists all messages exchanged
Messages are time stamped
State Transitions are recorded
One click access to message contents
Step 1:
Step 2:
Step 3:
Slide #64
Edit Arrival Notification
• Creates a copy of the notification in memory
• Notification is available for editing
• User can save and/or
submit the new
notification
Slide #65
Template Management
• Create Template
– Create an Arrival Notification
Template.
• Update Template
– Amend details of an existing Arrival
Notification Template.
• Delete Template
– Delete an existing Template.
Slide #66
Create Template
• It includes the same screens and menu options
as in Input Arrival Notification.
• By pressing Write as Template a new template
is created. The system displays the unique ID
of the Template.
Slide #67
Update Template
• The Update option first it displays a list of all available
Arrival Notification Templates.
• The user can select from this list the template to be
updated.
• The same screens as with the Input Arrival Notification
are then provided.
• An extra menu option “Update Template” is available in
all screens.
Slide #68
Delete Template
• The Delete option first it displays a list of all available
Arrival Notification Templates.
• The user can select the template to be deleted.
Slide #69
Logout
• To leave the application the user
should select from the Logout
menu option.
Slide #70
Who Am I
• The Who Am I functionality is
available from the main menu
• It displays information about the
user currently logged in
Slide #71
Change Password
• To change the password the user
needs to select the Change
Password menu option
• The user needs to provide the
– Old Password
– New Password
– Confirm the New Password
Slide #72