Important Users of PFMS
 Pr. ACCOUNTS OFFICE (Pr.AO USER)
 PROGRAMME DIVISION (PD USER)
 DRAWING & DISBURSING OFFICER (DDO USER)
 PAY & ACCOUNTS OFFICER (PAO USER)
USER REGISTRATION
 CLICK THE “register sanction id generation users” HYPERLINK ON
THE HOME PAGE, BELOW THE LOG IN BUTTON
 A FORM WILL APPEAR. FILL ALL THE MANDATORY FIELDS &
SUBMIT. A MESSAGE ‘user has been saved successfully’ WILL
APPEAR ON THE TOP.
 AFTER PRINCIPAL ACCOUNTS OFFICE REGISTRATION HAS BEEN
COMPLETED ON PFMS PORTAL, IT IS APPROVED BY ROOT i.e.
PFMS OFFICE.
 AFTER REGISTRATION OF ALL THREE REMAINING USERS ONE
BY ONE, THEY ARE TO BE APPROVED BY PR. ACCOUNTS
OFFICE.
Note:
Detail guidelines for registration of users are given in the ‘user
guide’ on the left side of home page at fourth level from bottom.
FUNCTIONS OF PR. ACCOUNTS OFFICE in PFMS
 APPROVAL OF USERS (PD/DDO/PAO)
 APPROVAL OF DSC ENROLLED BY PAO
 FUCTION HEAD WISE BUDGET ENTRY AT DEALING
HAND LEVEL AND APPROVAL AT PAO LEVEL. PAO
DDO WISE BUDGET
 MANAGE/ADD RE-APPROPRIATION
ISSUED BY MINISTRY
ORDER
 MAPPING OF HEADS OF ACCOUNTS AGAINST
GROSS BUDGETARY ESTIMATES
 GENERATION
AUTHORIZATION
OF
 E-ADVICE GENERATION
INTER
DEPARTMENTAL
STEP WISE PROCESS FOR EACH FUNCTION OF PR. A.O
 APPROVAL OF USERS (PD/DDO/PAO)
 CLICK ON USER ® MANAGE. ALL USER PENDING FOR
APPROVE WILL APPEAR.
 CLICK ON LOGIN NAME. USER DETAILS WILL APPEAR.
 CHECK THE USER DETAILS. FILL REMARKS & CLICK ON
‘APPROVED’.
 MESSAGE “USER IS SUCCESSFULLY APPROVED” WILL
APPEAR.
Click here for approval
 APPROVAL OF DSC ENROLLED BY PAO
 CLICK ON MASTER AT BOTTOM ON LEFF SIDE.
 GO TO APPROVE DSC
 CHECK THE DSC REGISTERED BY PAO
 CLICK ON APPROVE
 MESSAGE WILL APPEAR’ digital signatory approved
successfully’
 FUNCTION HEAD WISE BUDGET ENTRY AT DEALING
HAND LEVEL AND APPROVAL AT PAO LEVEL. PAO DDO
WISE BUDGET .
 PR.AO. MAPS THE 15 DIGIT HEADS OF ACCOUNT IN PFMS
THROUGH USER INTERFACE PROVIDED.
 THE PROVISIONS MADE UNDER EACH HEADS OF
ACCOUNTS FOR A SCHEME IS PICKED FROM THE ELEKHA DATA BASE.
 GENERATION OF INTER DEPARTMENTAL AUTHORIZATION
 THE INTER GOVERNMENTAL AUTHORISATION
HANDLED BY PRINCIPAL ACCOUNTS OFFICE.
IS
ALSO
 PROGRAMME DIVISION PREPARES SANCTION FOLLOWING
THE NORMAL PROCESS BUT SELECTS THE CONTROLLER OF
THE MINISTRY/DEPARTMENT EXECUTING THE WORK.
 THE AUTHORISED AMOUNT WILL BE AVAILABLE TO THE
EXECUTING MINISTRY / DEPARTMENT AFTER APPROVAL BY
THE PRINCIPAL ACCOUNTS OFFICE.
 THE EXECUTING MINISTRY/DEPARTMENT CAN NOW
GENERATE SANCTION FOR EXPENDITURE UNDER THE GRANT
OF AUTHORISING MINISTRY/DEPARTMENT.
RB E-ADVICE GENERATION
PROCESS
 THE PROGRAM DIVISION CREATES THE SANCTION FOR
STATE GOVERNMENTS.
 THEN PROGRAM DIVISION APPROVES THE SANCTION.
 THEN PR.AO (PRINCIPAL ACCOUNT OFFICE) RECEIVES THE
SANCTION.
 THEN PR.AO CREATES ADVICE AGAINST THAT SANCTION.
 AUTHENTICATES BY APPLYING DIGITAL SIGN FOR ONWARD
TRANSMISSION TO RESERVE BANK OF INDIA.
 ON TAKING ACTION, RBI WILL
CLEARANCE MEMO TO PFMS .
SEND
THE
 THIS ACTION TAKES PLACE A FEW MINUTES.
 THE CLEARANCE MEMO NO. WITH DATE WILL
NOW be UPDATED IN PFMS AND APPEARS TO
THE PRAO/PAO FOR FURTHER ACTION.
thanks