NOTIFY SUBSCRIBERS OF NEW PUBLICATION
Thanks to its system of notification, Scriptor provides tools to mount one or more mailing lists in order to inform
subscribers of the latest changes of the website or a secured intranet zones. The theme of each list may be
adapted to the needs of subscribers such as, for example, news, new products, adding a new service, the last
intervention in a newsgroup, last minute something additional to a publication, a recent topic calendar, etc. Every
webmaster can thus, taking into account the interests of his community, create an informational Dynamics
reflecting the curiosity of consumers by preventing immediately of the release of a new item through notification
device shipments.
The mailing lists and their disposition notification indeed allow you to notify subscribers of a mailing list whenever
a new item is added in Scriptor. Thus notification device notifies by email subscriber list an amendment or an
addition of the following:
1 a Scriptor page.
2 a publication;
3 an element of the DG.
4 new intervention in a newsgroup.
A user can also decide to register itself to a mailing list by clicking the icon element notified. Conversely, it can also
unsubscribe by clicking on the mailing list, icon from his personal card.
HOW TO USE NOTIFICATION DEVICE
For a mailing list to be effective, must meet the following preliminary requirements:
1 ensure that user has read privileges on the folder or item notified;
2 ensure "notifiable" element to be previously registered in playlist.
3 make appropriate adjustments concerning the frequency of notifications;
4 register in the personal card login email address in the email to the Office area.
Other considerations:
1 a user may subscribe to any mailing list if it fulfills the conditions of accessibility (have the necessary
permissions Read);
2 a user can "unsubscribe" from a list by clicking the mailing lists available on his personal card.
3 document may have multiple playlists.
MAILING LIST PROPERTIES
To gain access to mailing lists Management window, click the Tools menu, bar tab
click list of broadcast.
It is possible to add a new list by clicking the
button or the administration of the existing lists using
management buttons available mailing lists Management window.
A mailing list includes a number of properties reveals the type of operation of the list, its visual appearance, its
subscribers as well as the documents on which it must transmit information by email.
Here's the complete list of these properties:
1 predefined configurations list.
2 current; mailing list name
3 description of the contents of the list.
4 sender notification; notice
5 object of the notification;
6 choice feature automates the creation of new items.
7 choice function Automation editing items.
8 Choices allow users subscription mailing; list function
9 Input message in HTML format with the "wysiwyg" Editor
10 Input message in text format.
Click Save in order to view the following features:
11 View the Preferences of the email.
12 Manage configurations;
13 Schedule Preferences on automated sending (choice of the frequency of mailings);
14 Add items to the list of notifiable items (publications, electronic management of documents, Scriptor
pages and discussion group interventions).
15 Mailing list Management.
SUBSCRIBE TO A MAILING LIST
A user locates in the DG or in a newsgroup, mailing list icon may decide to register to receive subsequent
notifications.
To subscribe to a mailing list, locate the notification icon and click.
Mailing lists subscription window appears. Select the list you wish to belong and click the
A window asks if you want to validate your choice, click OK.
button.
The user is immediately registered in the chosen mailing list; it will be notified by email of a change of timely
judged as provided for in the automated mailing preferences list items.
Note: Mailing list subscription window only displays available user lists. If it is already subscribed to a list, it will
not be displayed.
REGISTER AN "EMAIL OFFICE" ADDRESS IN ITS PERSONAL CARD
Notification device always sends an email to the email address entered in the email desktop area on the personal
card of the individual to all registered users of a list. If you have not register this address, Scriptor will prompt you
to do so in a window that appears on the screen your registration to a list. Then click on the link personal data in
order to register an email address in the email to the desktop on your personal card box.
Enter your email address in the box and click the Save button to authenticate your approach.
Note : If you don't have email at work, Scriptor will be unable to send notification. If you nevertheless wish to
receive the list, enter your personal email address in the email to the desktop on your personal card box.
UNSUBSCRIBE A LIST
If you wish to unsubscribe from a mailing list, click the configuration tab
, click users
in the menu bar.
Then choose the change on your personal card tab.
In the change your personal profile window, then click the mailing list subscription button
.
In personal mailing lists subscriptions management window, select the list you wish to unsubscribe, then click
unsubscribe lists selected
.
CHANGE THE FORMAT OF THE NOTIFICATION MESSAGE IS SENT
If you want to change the message notification (HTML or text format) format, click the configuration tab
click users
in the menu bar.
,
Then choose the change on your personal card tab.
In the change your personal profile window, then click the mailing list subscription button.
In personal mailing lists subscriptions management window, select the list you want to change the format, then
click change the format of messages.
CREATE A MAILING LIST
To create a mailing list, click the Tools
In mailing list window, click the
menu, bar tab click list of broadcast.
button.
USE PREDEFINED CONFIGURATIONS LIST
When you create a new list, you can if you want to standardize the format of the notification message is sent, use
the properties of an existing list. By choosing to display a list that appears in the drop-down list of predefined
configurations section, you create a new list that reproduces all the properties of the selected list. Type a name for
the new list and, if necessary, change then data fields desired, reformulez necessary message email, same for
scheduling the frequency of mailings and review the list of notifiable items.
To use the properties of an existing list, choose from the predefined configurations section drop-list which you
want to retain the property name.
All properties in this list then come to occupy the new list entry fields. Therefore, you can modify list it to meet the
specifics of the new.
ENTER THE NAME OF THE LIST
Note : Section that follows describes one of the Properties window Mailing list properties .
To enter the name of the list, or to edit, type data in the name properties of the mailing list section. This field is
mandatory and you must necessarily include a title so that the list is valid.
Remember to confirm the data by clicking the
button before leaving.
PROVIDE A DESCRIPTION OF THE CONTENTS OF THE LIST, ITS ROLE, ETC.
Note : Section that follows describes one of the Properties window Mailing list properties .
To provide a description of the contents of the list, or to edit, type the description Description properties of the
mailing list section.
Remember to confirm the data by clicking the
button before leaving.
This information is useful because they allow the user generally know the contents of the list or when viewing the
results of the search window in the mailing list window.
Displaying results search mailing list window:
the Description column describes the content of each list.
NAME THE NAME OF THE SENDER OF THE NOTICE NOTIFICATION
Note : Section that follows describes one of the Properties window Mailing list properties .
To enter the name sender or to edit, type email address in the from section in playlist properties window. This field
is mandatory and you must necessarily include a title so that the list is valid.
Tip : This topic, it's best to type email list manager (and not its username) since it will allow a rapid response to a
subscriber list that would correspond with him. Indeed, the address in this field will be automatically on the
notification message sent to subscribers of the list.
Prior to leaving, confirm the data by clicking the
button .
SPECIFY THE SUBJECT OF THE NOTIFICATION
Note : Section that follows describes one of the Properties window Mailing list properties .
To enter the list object, or to edit, type data in the object properties of the mailing list section. This field is
mandatory and you must necessarily include a text stating the object list to make it be valid.
Remember to confirm the data by clicking the
button before leaving.
ADJUST THE AUTOMATIC NOTIFICATION SETTINGS
Notification device allows members of a mailing list automation of the process of sending of a notice when
something new is added in the site. However, the list manager may choose to notify members of the list when a
new item appears in the list, or when an existing element has to be changed. Choose one or the other of these
options, simply select one of the boxes that triggered the process automation.
AUTOMATIC NOTIFICATION WHEN
Creating automatic notification allows subscribers of a mailing list to be notified of a new item is created in a
notifiable element (a Scriptor page, an item in a folder of the DG, intervention in a newsgroup, an element of a
publication).
To automate the sending of notices to members of a mailing list, check notification automated appending items.
AUTOMATIC NOTIFICATION OF CHANGES
If you wish to notify of any change in the following notifiable: item to a folder on the DG, discussion group or item
published and response check notification automated editing items.
If you wish to notify members of a mailing list automatically after any new intervention in a newsgroup, select
notification automated editing items. It is the same if you want to prevent members of any new addition in a
publication.
Note : You cannot automate the sending of a notice when you create or modify a Scriptor page. This must be done
manually at the time of sending, or editing the page by clicking the report document.
However, if the Scriptor page is part of a notifiable folder of the DG, creation or modified result automatically
sending instructions to subscribers of the list.
ALLOW THE USERS SUBSCRIPTION
Users may subscribe to the mailing list if you have previously checked this box.
TYPING NOTIFICATION MESSAGE (HTML FORMAT)
To enter the notification in HTML format message, type it in the HTML version message box
and turn it into shape by using the ("wysiwyg") such-as HTML editor functions
1. choice of the police;
2 size font;
3 bold;
4 italic; style
5 style emphasised;
6 function copy;
7 function cut;
8 function paste;
9 alignment to the left;
10 alignment Center;
Before leaving, be sure to click
11 alignment to right;
12 Alignment justified;
13 digital chips
14 Circle bullets full;
15 indentation left;
16 indentation right;
17 color of the text;
18 background; color
19 inserting a link Hypertext;
20 withdrawal a hyperlink
button to retain the last changes.
TYPING NOTIFICATION MESSAGE ("TEXT" FORMAT)
To the input message notification format "text" type the message in the message in text box. It is this message to
be sent to the mailing list subscribers who wish to receive a text message.
Tip : In order to speed up data entry, copy the message from the message in HTML version box and paste it into
the message text version box.
THE EMAIL SETTINGS
Note : Before to modify Preferences list, schedule the frequency of mailings automated, add items and in assume
management, you must Save the list first. It is only at this time, when the list shall be duly registered by Scriptor,
all of the properties of the mailing list will become accessible.
On the other hand, if you want to change the properties of an existing list, change properties buttons are
immediately accessible when you click the Edit mailing list button in the mailing list management page.
You can customize each Scriptor window that will appear after clicking on the hyperlink of the notification
message.
To change properties of the email sent to the mailing list members committing, click show the email preferences
in the playlist properties window.
DIMENSIONS OF WINDOWS
The pop-up window that will open when you click the hyperlink of the notification message pixel dimension can be
pre-determined in the mailing list preferences window. Scriptor Windows which you can set the horizontal and
vertical dimensions are:
1 DGs;
2 newsgroup.
3 a Scriptor page.
4 publication.
For the size of the window that will open when you click the hyperlink of the notification message, write the pixel
dimensions in mailing list preferences window.
DISPLAY POP-UP WINDOWS (POP-UPS)
Scriptor always displays pop-up pages which is flagged as a novelty in the notification message. However, in the
case of new Scriptor Web pages, you can choose to display pop-up Web environment to which belongs the
element indicated by the hyperlink of the notification message. Indeed, when you click on the link delet
notification message, can display either Scriptor: 1) Web page only, notified 2) Web page and in the background,
the homepage of the site.
If you want Scriptor displays notified Web page and the homepage of the site, check Popup.
If we want to show only notified Scriptor Web, page without the homepage of the site, leave the checkbox blank.
TEXT MESSAGE PROPERTIES
If you want to adapt the Visual properties of the table to color graphics palette of your site, you can change them
by changing properties
Displaying the default selection of the notification message.
BACKGROUND
You can choose alternating display two background colors. Visually, this property allows you to separate each of
the elements notified and highlight it by a set of clear-dark color. To choose the background color, click the change
button by following the usual procedure of color.
The first item is reported on a darker than the second background.
In the color selection window, use the palette for quick selection of the desired color, or yet, enter precise values
code RGB, i.e. red, green and blue in the respective; boxes you can also use the values of the HTML (number
leading sign #). The current color is always visible in the background. To finish, then click the Choose button.
Back in the window preference for mailing list management, remember to click the
leaving.
button before
POLICE
To select the font of the text of the message, click the drop-down list by dragging the slider to the desired font.
Do well to choose the font size, drag the cursor to the drop-down list and choose the size.
THE TITLE OF THE TABLE PROPERTIES
To change the title of the table properties (font, size and color) click the change button to change the color, pull
down the menu font to choose the font as well as the menu size in order to make the relevant choice. To make
these changes, use the procedure described earlier in the text of the message property.
TEXT DIVISION PROPERTIES
Background color, font, color and the font size selection choices click change or a pull down menu, as appropriate.
PROPERTY OF THE TABLE BORDER
To change the color and size of the border, follow as described previously in the text of the message property.
EXAMPLE OF CHANGE EMAIL PREFERENCES
Properties in the email notification
Corresponding notification table
EDIT A MAILING LIST
To edit a mailing list, click the icon
Edit distribution list in the window management a list of mailing.
Mailing list window appears on the screen. Then make the changes you want by editing the properties of the list as
described in the topic mailing list . As soon as you have entered the new properties, click the Save button to
commit the changes.
DELETE A MAILING LIST
To delete a mailing list, click the
window.
icon for the list you want to delete in the management of a distribution list
You can also remove more than one at a time by checking the corresponding checkbox to the left of each, and then
clicking the
icon at the bottom of the list
A message asks if you want to proceed, click the OK button to complete the remove operation.
VIEW THE USERS SUBSCRIBED TO A MAILING LIST
To display the users subscribed to a mailing list and the Administration, click the
mailing list.
icon list, in the window of a
VIEW THE MAILING LIST MANAGERS
To view a mailing list managers and the Administration, click the list
icon in the window of a mailing list
SENT TO THE MAILING LIST MANAGEMENT
In order to ensure management of sending to a mailing list, click the list
icon in the window of a mailing list
It can then check the items you want and click Send.
NOTIFY MANUALLY
If you selected the automatic notification send mailing lists. 7 you must, as a mailing list manager, manually notify
subscribers of the list. To do this, click on the
7
icon
This choice is done by checking the boxes automated appending items notification and notification automated
editing of items in the playlist preferences window.
HISTORY OF SENDING OF NOTIFICATION FAILURES
Clicking the
button lets you view the history of notification delivery failures
CHOOSE THE FREQUENCY OF NOTIFICATION
You can choose to send the Scriptor page linked to this to all the users subscribed simply mailing list by clicking the
button
Click OK to confirm.
NOTIFY MEMBERS OF THE NEW SITE LIST
You can automate sending notice notification. Thus, depending on which option you choose in the menu mailing
list properties , list subscribers can be notified automatically (creation or when a change to the item), or manually
when you compose a Scriptor page or when you decide not to use the option of automatic notification
Note: when you compose a Scriptor Web page, you must notify members of playlist manually, with engaged
described under the heading Notify manually .
CHOOSE THE FREQUENCY OF NOTIFICATION
To choose the frequency of sending of notification messages, click the button Edit Preferences sending
automated.
You can choose to notify subscribers according to three time ranges defined and managed by Scriptor:
1 daily; notification
2 weekly; notification
3 monthly notification.
Tip : You get an extremely refined setting frequency of notifications if you combine the nature of remittances and
their frequency. For example, subscribers might be notified every day at intervals of 30 minutes or one hour 15
minutes, etc. According to the settings you choose. Whenever you select a frequency, Scriptor will record in the
window of mailing list preferences.
EVERY DAY
For daily delivery of the notification message, choose every day from the dropdown list and adjust the frequency
of mailings by deploying the drop in hours and minutes.
WEEKLY DISPATCH
For a sending weekly notification message, choose weekly in the drop-down list and adjust the frequency of
mailings by deploying the drop in hours and minutes and by checking the days where you want the notification
message is sent to members of the mailing list.
MONTHLY SUBMISSION
For a monthly submission of the notification message, choose all month from the dropdown list and adjust the
frequency of mailings by deploying the combo of the day, hours, and minutes where you want the notification
message is sent to members of the mailing list.
Click Save to keep your preferences
NOTIFY A SCRIPTOR WEB PAGE
When you create or edit a Scriptor Web page, you must notify subscribers of the mailing list manually. It is
impossible, in fact, submit Web Scriptor system automatic, not that it cannot be done technically, but that it would
be notification page footprint for subscribers to be notify any change of the page (one misspelled, a shell) both
changes in a Web page can be frequent and numerous. That's why, any notification in a Scriptor Web page shall be
done manually, the page - Manager or the creator - judging each time relevance, or not prevent subscribers from a
list of the last modification. When you make a change to an item in the WEB site to which users subscribed to a
mailing list are likely to receive a notice of adding or editing, the following window opens asking if you want to
inform subscribers of any changes. If so, simply check the box next to the mailing list and click send.
You will be asked to confirm your intention: click on the OK button if you want to send the notification message
now subscribers of the list.
Users subscribed to the mailing list of this page will receive an email notifying an item or adding of new
modification. It will remain for them to click on the hyperlink of the notification message to directly view the page
in question.
Window an email containing a message notification in HTML format.
When the user clicks a link, the requested page opens in a flying window immediately.