Removal Expenses Claim Form
Name:
Emp. No:
Job Title:
School/Dept:
Authorised within School/Dept by
Name:
Signature
Job Title:
Date
Authorised by Human Resources
Name:
Signature
Job Title:
Date
Project code:
Section A: Removal expenses
Item being claimed for e.g. removal company cost, van hire
Amount claimed
Two original quotes attached.
Receipt and proof of payment of one.
Amount Claimed
Original invoice and proof
of payment e.g. receipt attached
Total (section A)
Section B: Associated removal expenses
Item being claimed for e.g. Estate Agents fee, legal charges
Total (section B)
Total claim (Section A + B)
Please return form and attached documents to Human Resources and payment will be made directly into your bank account normally after the following expenses run.
Removal Expenses Policy
Published February 2007
Last amended January 2011
This policy will apply to you if you are offered one of the following employment contracts on
permanent or fixed-term basis (funded from general revenue):

Academics (including RCUK Lecturers, Clinical Lecturers, Clinical Associate Professors and
Professors, Clinical Teaching Fellows and GP Educators)
R&T Job Family (Academic and Teaching and Learning) – levels 4 (including 4a Teaching)
and above
APM and TS Job Family– levels 4 and above
Fertility Nursing Services



The University will make the following grants (pro rata to part-time staff) in respect of a first
appointment to the University from within or outside the United Kingdom:
The equivalent of the cost of the lower of two acceptable tenders for furniture removal for the
member of staff, provided that one of the tenders is accepted and the grant claimed within
twelve months of the commencement of the appointment. The grant will be made on
presentation to the Human Resources Department of both tenders, one of which must be
receipted. The tenders must relate to the removal of furniture and personal effects of the
member of staff from a previous residence in the United Kingdom or overseas in one move to
Nottingham. When a member of staff moves at a lower cost by hiring a self-drive van the
grant will be the cost of the van hire and petrol used.
In certain circumstances, and only after prior agreement by the Director of Human Resources,
a member of staff’s furniture may be removed to warehouse storage pending the availability of
accommodation and in such cases the University will pay for warehouse storage costs and
insurance up to a maximum of 26 weeks and for delivery to the final address in the
Nottingham area.
The items listed below can be claimed on the presentation of receipted invoices, up to the
equivalent amount of one month’s gross salary (based on your salary at the start date of this
appointment) or up to £2,500, whichever is the greater.
I.
II.
III.
estate agent's fees, or alternatively advertising costs or auctioneer's charges;
legal charges, including payment of stamp duty (limited to stamp duty payable on value
of property sold), land registry fees, local authority searches, etc;
building society or equivalent survey costs.
The total grant payable for the above must be claimed within twelve months of the
commencement of the appointment.
The above grants will be made in the expectation that the member of staff will remain in the
post for at least two years. The University will reclaim the following value of the grants if the
employee;
- leaves the University within 12 months of appointment = full repayment
- leaves the University within 1 year - 18 months service = 75% repayment
- leaves the University within 18 months - 2 years service = 50% repayment