Business Recycling Incentive Program 2016 Guidelines For More Information [email protected] Or Renee Burman, Business Recycling Program Manager [email protected] 952-891-7042 Contents I. Introduction .................................................................................................................3 II. Available Assistance .....................................................................................................3 III. Application Process.......................................................................................................4 IV. Eligible Businesses and Organizations ...........................................................................4 V. Eligible and Ineligible Expenses .....................................................................................5 VI. Participation Requirements ..........................................................................................6 VII. Fund Distribution ..........................................................................................................7 VIII. Reporting Requirements ...............................................................................................7 IX. Project Implementation ................................................................................................7 Appendix A: Application Appendix B: Container Order Form Appendix C: Label Order Form 2 Business Recycling Incentive Program Guidelines I. Introduction Dakota County (County) is required by state law to develop programs to achieve a 75% recycling rate for all waste generated in the County. Businesses produce over half of the waste in the County and are now required to recycle at least three materials (paper, metals, plastic, glass, organics [i.e., food, soiled paper]). Reducing waste and doing more to recycle conserves natural resources and can save money through avoided solid waste taxes that appear on trash bills, because trash service is taxed while recycling service, including organics collection, is not. It also demonstrates an organization’s commitment to the community. The County’s Business Recycling Incentive Program can assist businesses (including other organizations, such as non-profits, multi-unit dwellings) to: Reduce or prevent waste, including food donation Start recycling (e.g., cardboard, paper, metal, plastic, glass) Improve recycling Start organics recycling (e.g., food waste, soiled paper) II. Available Assistance Dakota County is offering assistance to businesses and organizations subject to the recycling requirement (MN Stat. §115A.151) effective in 2016. A short questionnaire determines whether the business or organization is required to recycle and eligible to participate. Business eligibility is described in Section IV. A. Incentive Funding Eligible businesses can apply for incentive funding up to $10,000 per location for eligible items. No matching funds are required. Eligible items include, but are not limited to containers/bins, employee education, organics hauling service, compostable products, equipment (e.g., compactors/balers), external enclosure upgrades, and more fully described in Section V. B. Free Technical Assistance The County has acquired an external consultant to provide free assistance to eligible businesses. Three touch points with the consultant are offered: 1. Onsite visit to determine what is needed to implement a successful waste diversion project and to assist with completing and submitting a full application. 2. Onsite assistance to help implement the project – from container placement to employee education and trouble-shooting. 3. Assistance with project evaluation, including project reporting. C. Free Container/Bin Labels Dakota County will provide free container/bin labels for recycling, organics, and trash in a variety of sizes (Appendix C). Labels are color-coded and have standardized terminology and images. 3 III. Application Process Based on the questionnaire, eligible businesses are referred to the County’s technical assistant consultant to fully identify project needs and to assist with completing and submitting a full application (Appendix A). Complete applications are accepted from eligible businesses on a first-come, first-served basis until funds are fully allocated. During the review process, County staff may contact the applicant for additional information or to clarify the proposal. Proposals for a collaborative effort involving two or more businesses may be submitted, with one business acting as the primary applicant and responsible party, submitting the application on behalf of the group (for example, for businesses within a strip mall). IV. Eligible Businesses and Organizations Businesses and organizations with the following characteristics are eligible to participate: A. Control of Trash and Recycling Collection Services. Applicant must be responsible for managing hauling contract(s) for the property(ies) owned, leased, rented, managed, or maintained by the applicant. B. Eligible businesses. Funding is available to businesses and organizations that are subject to the commercial recycling mandate (MN Stat. §115A.151), such as for-profit businesses and institutions, multi-unit dwellings, and non-profit organizations that meet the following criteria: 1. Physically located in Dakota County. If the business or organization has multiple locations, each location in Dakota County is eligible for funding; 2. Contract for at least 4 cubic yards of solid waste per week; and 3. Contains one or more businesses in the building classified in sectors 42-81 in the North American Industry Classification System (NAICS). NAICS Sectors 42 Wholesale Trade 44-45 Retail Trade 48-49 Transportation and Warehousing 51 Information 52 Finance and Insurance 53 Real Estate and Rental and Leasing 54 Professional, Scientific, and Technical Services 55 Management of Companies and Enterprises 56 Administrative and Support and Waste Management and Remediation Services 61 Educational Services 62 Health Care and Social Assistance 71 Arts, Entertainment, and Recreation 72 Accommodation and Food Services 81 Other Services (except Public Administration) 4 The following are not eligible to participate: A. Home–based businesses and other home-based enterprises B. Public and non-public schools, municipalities, and other local public entities government or otherwise publically-owned or -operated facilities C. Businesses and other organizations not physically located in Dakota County even if owned or operated by a Dakota County-based business or organization. V. Eligible and Ineligible Expenses Funds are available to help reduce waste, start or improve collection of recyclables, and/or start organics recycling and recovery (i.e., food donation). Eligible Expenses A. Recycling and Organics Bins and Containers. Bins, barrels, sorting stations and containers for collecting recyclables and organics at facilities. This includes totes, carts, cart tippers, and other waste containers for transportation to containers serviced by the waste hauler. Applicants are highly encouraged to choose bins and containers from the County’s standard, pre-approved list in Appendix B. Bins and containers other than those on the pre-approved list are eligible if they can be purchased at a lower cost, are being chosen to match existing containers or that follow industry standards/regulations. B. Employee Training. Time for key employees to participate in employee training to learn about the new or expanded recycling and organics programs. C. Equipment. 1. Compactors, balers and organics management containment systems for storage or to manage odor and space concerns when generating large quantities of recyclables or organics. 2. Loading Dock and Waste Enclosure Improvements. Construction of upgrades to loading docks and enclosures to accommodate new or expanded recycling, food waste, or organics recovery programs, with a maximum of $7,500 allowable per location for this expense. D. Educational Materials and Bin Labels. Signage, labels, and other recycling, food waste or sourceseparated organics program educational materials. Appendix C contains standard container labels that can be ordered from the County at no cost. E. Organics: Supplies and Hauler Collection Services. Items specific to start organics projects when at least a 12-month program is implemented: 1. Six‐month supply of compostable bags for lining organics collection containers. 2. Six-month supply of certified compostable food service ware (cups, bowls, plates, flatware, etc.) for use within the business/organization. Food service products must be Biodegradable Products Institute- (BPI) or Cedar Grove Composting-certified. 3. Six months of organics hauling service cost reimbursement with at 5 least 12 months of service. Applicant must submit documentation of hauling service to be reimbursed, and hauling service must be a new service, not an existing one. F. New, reusable service ware (i.e., washable dishes and silverware) if converting from disposable service ware. The County reserves the right to negotiate with the applicant prior to contract execution for reasonable pricing of eligible items. Ineligible Expenses A. Containers normally provided by a waste or recycling service provider, such as carts, dumpsters, and open-top or enclosed roll-off boxes. B. Pallet jacks, janitorial carts, and other similar equipment. C. All containers and equipment intended to collect and move trash, unless they are part of a County pre-selected waste station in Appendix B. D. Dishwashing equipment and upgrades to dishwashing rooms. E. Employee labor costs incurred to collect and manage waste and recycling/organics. F. Vehicle-related costs such as trucks, trailers, etc. G. Compostable food service ware for use outside the business or organization, such as for restaurant take-out services. VI. Participation Requirements Participants must agree to the following: A. Host a minimum of three (3) site visits and work with the County’s technical assistant consultant to: 1. Determine what is needed to implement a successful waste diversion project and to assist with completing and submitting a full application. 2. Implement the project – from container placement to employee education and troubleshooting. 3. Provide assistance with project evaluation, including project reporting. B. Complete and submit a full application (Appendix A) C. Enter into a contract with the County. D. Provide a completed W-9. E. Begin project activities within three (3) months of contract execution. F. Implement project activities using recommended Best Management Practices: 1. Use color-coded containers and labels 2. Place recycling containers next to all internal trash containers 3. Train staff G. Complete all project activities within 12 months of contract execution. H. Complete a pre-funding (baseline) report and a final report with information about quantities of recyclables, organics and trash produced before and after the funding term. (The County’s technical assistance consultant is available to help collect this information.) 1. Complete the pre-funding report within 45 days of contract execution. 2. Complete the final report within 12 months from the contract execution. 6 3. Provide a brief three -five sentence written testimonial at the end of the 12-month funding period and agree to serve as a “Success Story,” if asked. VII. Fund Distribution Funding and reimbursement approved by County staff will be distributed as follows: A. Standard Containers/Bins & Bin Labels. No funds will be transferred to businesses or organizations for pre-selected bins and containers identified in Appendix B and labels identified in Appendix C. These will be ordered by the County upon execution of a contract, following the site visit by the County’s technical assistance consultant. B. Other Eligible Expenses. Requests for reimbursement of other eligible expenses must include proof that funds were spent on approved items and include a copy of the paid receipt for the purchased equipment or work completed under the terms of the executed contract. C. Final Report. In cases where the applicant is requesting reimbursement, an amount of $250 will be withheld and only distributed upon the County’s receipt and approval of the applicant’s final report. VIII. Reporting Requirements Businesses and organizations awarded funding are required to complete a baseline and final report, using forms provided by the County. The reports will provide the County with information about quantities of recyclables, organics, if applicable, and trash produced at the beginning and end of the project. The baseline report is due within 45 days of the funding assistance contract execution and the final report is 12 months from the contract execution. IX. Project Implementation Participants are expected to implement the following best management practices to help maximize recycling program improvements: Obtain internal support. Manager and custodial staff support must be obtained prior to application submission. The applicant must provide a program coordinator or liaison as a primary contact for County and consultant staff. Ensure material is recycled as planned. Recycling and/or organics must be separated from the trash and delivered to a facility for recycling and/or delivered to a facility to properly manage the organics. Make recycling convenient. Trash, recycling, and organics containers must be properly labeled and placed side-by-side to the extent possible to make sorting easy and effective. Communicate recycling program to employees and businesses. The applicant must promote new or enhanced recycling and waste reduction practices to all employees, staff and visitors. The County will provide educational materials to help achieve this goal. Obtain waste and recycling data to help right-size collection services. The applicant must work with their waste hauler to obtain and report data on quantities of trash, recyclables and/or organics collected at the beginning and end of the project. 7 Include recycling program expectations in policies. The applicant must agree to enhance recycling and waste reduction roles and responsibilities in general operational policies available to new and existing employees. Allow program recognition by the County. The applicant must allow public recognition of program participation through published case studies and other recognition efforts developed by the County to showcase and reward participation. Sustain the recycling program. The applicant shall develop and share the organization’s plan on how they will sustain the project after County funding is completed. 8 Appendix A: Application 2016 Application Business Recycling Incentive Program Identify the County Consultant specialist that helped complete the Application: Consultant Name: _______________________________________________________ e If the County’s Consultant did not help complete the Application, simply call 952-891-7042 to schedule an appointment. Only applications completed with consultant assistance will be considered. Applicant Information pl Date: ____________________ Applicant Information. Identify applicant information. am Business/Organization Name Registered Business Name (if different) Address City, Zip Code Project Coordinator/Liaison. Identify the contact for this project. Name Title Phone Number Email Ex Authorizing Representative. Identify the person who has authority to enter into the recycling incentive project contract on behalf of your business/organization (e.g., owner). Name Title Phone Number Email Check yes or no for each of the following questions. Eligibility Verification YES Is the business/organization facility physically located in Dakota County? Is the business/organization classified in sectors 42-81 within North American Industry Classification System Does the business/organization contract for 4 or more cubic yards of trash per week? For the properties within businesses/organization being served under this application, is the applicant responsible for managing the recycling and trash hauling contract for the properties (i.e., applicant owns, rents, leases, manages or maintains the property)? 9 NO Appendix A: Application Project Objective (please check all that apply) ☐ Reduce or prevent waste, including food donation ☐ Start recycling (e.g., cardboard, paper, metal, plastic, glass) ☐ Improve existing recycling activities ☐ Start organics recycling (e.g., food waste, soiled paper): __composting __ food-to-people __ food-to-animals Project Narrative (5 or more sentences) am pl e Describe the current state of applicant’s recycling efforts. Why and how does it need to be improved? Explain how the funding will be used. How will staff, customers, and others be trained to participate in the new recycling program? Sustaining the Project Ex Describe actions such as ongoing education, policy changes or budgeting that the business or organization will take to sustain the project after it is completed (approximately 3-5 sentences). 10 Appendix A: Application PROJECT BUDGET A. Pre-Selected Recycling/Organics Bins/Containers. Complete the Container Order Form (Appendix B) for pre-selected containers the County will purchase. List below the total cost below for containers identified in Appendix B. Pre-Selected Recycling Bins/Container Proposed Cost Sub-total (A) Pre-Selected Bins/Containers B. Specialized Recycling/Organics Bins/Containers. List any containers not identified on the Cost Per Container Proposed Cost 4 $49.84 $199.36 am Example: Blue Recycling Bin, Recycle Across America Quantity pl Specialized Bins/Containers e Container Order Form that the applicant will purchase and request reimbursement from the County. Sub-total (B) Specialized Bins/Containers Ex C. Bin/Container Labels. i. Complete the Label Order Form (Appendix C) for standardized labels the County will provide (free). ii. List any custom labels that the applicant will purchase and request reimbursement from the County in the table below. Custom Bin Labels Quantity Sub-Total (C) Custom Bin Labels 11 Cost Per Container Proposed Cost Appendix A: Application D. Other Eligible Expenses. List below items the applicant will purchase and request reimbursement from the County. Other Eligible Expenses Description Proposed Cost Employee Training Supplies Equipment Educational Materials e Organics Hauling Services pl Other Sub-total (A) Pre-Selected Bins/Containers Sub-total (B) Specialized Bins/Containers am Sub-Total (C) Custom Bin Labels Sub-Total (D) Other Eligible Expenses TOTAL FUNDS REQUESTED (Not to exceed $10,000) Ship To Information. Complete this section if ordering items in Appendix B and Appendix C. Ex Facility Name (if different) Address City, Zip Code Is there a loading dock? Yes No Is the loading dock area secure? What are delivery hours? Yes No Contact Name Phone Number Email Address Send completed Application to: Mail to: Dakota County Environmental Resources Attn: Business Recycling Incentive Application 14955 Galaxie Avenue, Apple Valley, MN 55124 -8579 Fax to: 952-891-7588 Attn: Business Recycling Incentive Application Email to: [email protected] Subject: Business Recycling Incentive Application 12 Appendix B: Container Order Form CONTAINER ORDER FORM INSTRUCTIONS: Fill in the quantity of each container type to order for your organization. Attach the completed form with the Application. The County is responsible for the purchase and delivery of ordered items. Recycling Containers Recycling Wastebasket/Deskside bin Size: 11” x 8” x 12” Capacity: 3.5 gallons Material: Plastic Grainger item number: 4UAU4 $ 2.25 $ - $ 3.31 $ - am pl Recycling Wastebasket/ Deskside bin Size: 14.5” x 10.5” x 15” Capacity: 7 gallons Material: Plastic Grainger item number: 4UAU5 Recycling Receptacle – Slim Jim Containers and Lids e Indoor recycling containers (workspace/deskside, slim jims, waste stations, receptacles, etc.) Container description Cost/container Quantity Subtotal $ 21.96 $ - Recycling Slim Jim Lid – Single stream recycling Fits 23 gallon slim jim containers. For single-stream recycling. Material: Plastic Grainger item number: 6TUA3 $ 6.44 $ - $ 23.03 $ - $ 36.34 $ - Ex Recycling Receptacle – Slim Jim Size: 20” x 11” x 30” Capacity: 23 gallons Material: Plastic Grainger item number: 4UAU7 Recycling Receptacle – Square Can and Lids, 25 gallons Recycling Receptacle – Square Can Size: 16.5” x 16.5” x 27” Capacity: 25 gallons Material: Plastic Grainger item number: 4UAU9 Recycling Receptacle – Square Can and Lid, 50 gallons Recycling Receptacle – Square Can Size: 19.5” x 16.5” x 34.5” Capacity: 50 gallons Material: Plastic Grainger item number: 4UAW3 13 $ 27.48 $ - $ 38.09 $ - $ 27.29 $ - $ 29.97 $ - $ 15.16 $ - $ 5.87 $ - Recycling Receptacle Size: 15" x 15" x 31" Capacity: 18 gallons Material: steel and plastic Grainger item number: 34AU92 $ 398.65 $ - Recycling Receptacle Size: 22” (diameter) x 34” (height) Capacity: 45 gallons Material: Steel with funnel top and plastic liner. Grainger item number: 5UJA6 $ 485.05 $ - Ex am pl e Recycling Square Can Lid Fits 50 gallon square recycling can. Material: Plastic Grainger item number: 4YJ52 Recycling Receptacle – Square Can and Lid, 55 gallons Recycling Receptacle – Square Can Size: 25” x 25” x 32” Capacity: 55 gallons Material: Plastic Grainger item number: 4UAW8 Recycling Square Can Dome Lid Fits 55 gallon square recycling can. Material: Plastic Grainger item number: 4UAW9 Recycling Receptacle – Round Can Size: 24” (diameter) x 31.5” (height) Capacity: 44 gallons Material: Plastic Grainger item number: 4UAV6 Recycling Receptacle – Round Can and Lids, 32 gallons Recycling Receptacle – Round Can Size: 22” (diameter) x 28” (height) Capacity: 32 gallons Material: Plastic Grainger item number: 4UAV5 Recycling Round Can Lid – Single stream recycling Fits 32 gallon square round recycling can. For single stream recycling. Material: Plastic Grainger item number: 6TUC1 Metal recycling receptacles 14 Recycling stations Recycling Bundle- 2 Steam Blue/Gray Size: 22” x 11” x 30” Material: Plastic Grainger Bundle #2FTG5 & #4PGU8 Capacity: 23Gal Ea $ e Recycling Bundle- 3 Steam Blue/Green/Grey Size: 22” x 11” x 30” Material: Plastic Grainger Bundle #2FTG5 & #4PGU8 & 2FTG6 Capacity: 23 Gal Ea 64.96 112.50 pl $ Outdoor recycling containers Recycling Receptacle Size: 18” (diameter) x 32” (height) Capacity: 33 gallons Material: Steel with plastic liner Grainger item number: 5UJC1 am $ 383.48 $ - 3.80 $ - 36.42 $ - 22.74 $ - Organics Recycling Containers Indoor containers (workspace/deskside, slim jims, waste stations, receptacles, etc.) Ex Organics Recycling Wastebasket/Deskside Container Size: 14” x 10” x 15” $ Capacity: 7 gallons Material: Plastic Grainger item number: 4LZL2 Organics Recycling Receptacle - Square Can and Lid, 23 gallons Organics Recycling Receptacle – Square Can Size: 16.5” x 15.5” x 30.5” $ Capacity: 23 gallons Material: Plastic Grainger item number: 4LZL3 Organics Recycling Receptacle - Slim Jim Containers and Lids Organics Recycling Receptacle – Slim Jim Container Size: 20” x 11” x 30” $ Capacity: 23 gallons Material: Plastic Grainger item number: 10F626 15 Organics Recycling Slim Jim Lid – Hinge Fits 23 gallon slim jim containers. Hinge top. Material: Plastic Grainger item number: 2FTH2 Organics Recycling Slim Jim Step On Container 13 gallon slim jim step on. Material: Plastic Order Mfg #1883584GRN 31.08 $ - $ 180.29 $ - e Organics Recycling Receptacles- Round $ pl Organics Recycling Receptacle – Round Can Size: 26 ½” (diameter) x 33” (height) Capacity: 55 gallons Material: Plastic Grainger item number: 4HGU4 $ $ - $ 19.39 $ - $ 396.08 $ - $ 537.60 $ - $ 626.63 $ - am Organics Recycling Round Can Lid Fits 55 gallon round recycling container Material: Plastic Grainger item number: 4HGU8 54.47 Other Equipment Ex Recycling Tilt Truck, 5/8 cubic yard Size: 63.5” x 28.5” x 38.75” Capacity: 5/8 cubic yards, 750 lb load capacity Material: Plastic Grainger item number: 4UAV9 Recycling Tilt Truck, ½ cubic yard Size: 60.5” x 28” x 38.5” Capacity: 1/2 cubic yard, 850 lb load capacity Material: Plastic with steel frame Grainger item number: 4YX34 Recycling Tilt Truck, 1 cubic yard Size: 72” x 33.5” x 44” Capacity: 1 cubic yard, 1,050 lb load capacity Material: Plastic with steel frame Grainger item number: 4YX37 16 Recycling Round Can Dolly Use with 20 to 55 gallon round can Grainger item number: 5DMY3 Recycling Round Can Dolly Use with 32, 44 and 55 gallon round can Grainger item number: 6DMX9 23.50 $ - $ 44.71 $ - $ 38.64 $ - e Recycling Station Signage Material: Plastic/ Grey Busch System #123 $ Total: $ Ex am pl Report the total on the Application 17 - Appendix C: Label Order Form LABEL ORDER FORM INSTRUCTIONS: Write in the quantity of each label type needed for this project. Attach completed form with project Application. The County is responsible for the purchase and delivery of these labels. Label Description Quantity RECYCLING LABELS Front-of-House (Office, customer and employee areas, cafeterias, etc.) Office and Cafeteria Recycling Label (BizRec09) Size: 8.5” x 11” e Depicts recyclable materials from offices, dining areas, break and conference rooms and other public areas. pl Office and Cafeteria Recycling Label (BizRec12) Size: 11" x 5.5" am Depicts recyclable materials from offices dining areas, break and conference rooms, and other public areas. Office and Cafeteria Recycling Label (BizRec14) Size: 5” x 14” Depicts recyclable materials from offices, break and conference rooms, and staff lounges. Back-of-House (Commercial kitchen and food prep areas, bars, etc.) Bar Recycling Label (BizRec02) Size: 8.5" x 11" Ex Depicts recyclable materials from bar areas. Bar Recycling Label (BizRec05) Size: 5" x 14" Depicts recyclable materials from bar areas. Restaurant Recycling Label (BizRec03) Size: 8.5" x 11" Depicts recyclable materials from commercial kitchens and food prep areas. 18 Appendix C: Label Order Form Miscellaneous (General recycling, cardboard only) Recycling Lid Sticker (BizRec01) Size: 3" x 3" Place on container lids and small desktop or deskside bins. Cardboard Recycling Label (BizRec04) Size: 8.5" x 11" Use if your building collects corrugated cardboard separately. e Cardboard Recycling Label (BizRec07) Size: 5" x 14" pl Use if your building collects corrugated cardboard separately. ORGANICS RECYCLING LABELS Front-of-House (Office, customer and employee areas, cafeterias, etc.) am Office and Cafeteria Organics Label (BizOrg06) Size: 8.5" x 11" Depicts compostable materials from dining areas, public spaces and offices. Office and Cafeteria Organics Label (BizOrg07) Size: 11" x 5.5" Ex Depicts compostable materials from dining areas, public spaces and offices. Office and Cafeteria Organics Label (BizOrg08) Size: 5" x 14" Depicts compostable materials from dining areas, public spaces and offices. Back-of-House (Commercial kitchen and food prep areas, bars) Restaurant Organics Label (BizOrg02) Size: 8.5" x 11" Depicts compostable materials from commercial kitchens and food prep areas. 19 Appendix C: Label Order Form Restaurant Organics Label (BizOrg03) Size: 5" x 14" Depicts compostable materials in commercial kitchens and food prep areas. General (General organics, paper towels) Organics Lid Sticker (BizOrg01) Size: 3" x 3" e Place on container lids and small desktop or deskside bins. Paper Towels Organics Label (BizOrg04) Size: 8.5" x 11" pl Use in restrooms, wash areas and other locations where paper towels are accepted for organics recycling. Paper Towels Organics Label (BizOrg05) Size: 5" x 14" am Use in restrooms, wash areas and other locations where paper towels are accepted for organics recycling. TRASH LABELS Front of House (Office, customer and employee areas, cafeterias, etc.) Office Trash Label (BizTra05) Size: 8.5" x 11" Ex Depicts trash materials from offices and public areas. Office Trash Label (BizTra06) Size: 5" x 14" Depicts trash materials from offices and public areas. 20 Appendix C: Label Order Form Back-of-House (Commercial kitchen and food prep areas, bars) Restaurant Trash Label (BizTra07) Size: 8.5" x 11" Depicts trash materials from commercial kitchens and food prep areas. Restaurant Trash Label (BizTra08) Size: 5" x 14" e Depicts trash materials from commercial kitchens and food prep areas. General (Generic trash labels) pl Trash Lid Sticker (BizTra01) Size: 3" x 3" Place on container lids and small desktop or deskside bins. am Trash Label (BizTra02) Size: 8.5" x 11" Indicates Trash Only. No Recyclables. Trash Label (BizTra03) Size: 5" x 14" Indicates Trash Only. No Recyclables. Trash Label (BizTra09) Size: 5" x 14" Ex Indicates Trash Only. No Recyclables. 21
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