Optimist International Leadership Development
Club Presidents-Elect
Seminar
Part 3
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Delegating Committees
Presidents Elect
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What is a Committee?
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What is a Committee?
• A group that will organize and direct talent and
energies of Optimists into meaningful
activities.
• The Committee is responsible to the Board.
• The Committee must submit
recommendations for approval by the Board,
or in some instances, to the Club
Membership.
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What are some of the
Committees an Optimist Club
should have?
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Committees of an Optimist Club
Standing Committees
Other Committees
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Community Service
Fellowship
Finance
Membership
New Club Building
Public Relations
JOOI Clubs Program
Publicity
Social Functions
Personal Growth
Program
Bulletin
Fund raising
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Committee Size
o Ideally, each member should serve on a
Standing Committee and at least one Special
(project) Committee each year.
o The size of a Committee should be determined
by the Club’s size and the requirements of the
assigned activity.
o Effectiveness declines sharply with more than
seven members.
o Members may be appointed to more than one
committee, but they should not chair more than
one committee.
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Committee Selection
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Does the Committee require special knowledge or talent?
What is the member’s record on previous Committees?
Is the member a potential Chair, or a follower?
Will the member take time to serve on the Committee?
Can the member work with people (both the Committee and
the public?)
• Will all the appointees work together harmoniously?
• Has the member shown interest in the activity?
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Preparation for Committees
Before a Committee meets, the President or appropriate Vice
President should council the Committee:
o Provide necessary information issued by Optimist
International or instruct the Chair where they may gain
additional council desired.
o Be sure the Committee’s objection is understood.
o Request the Chair to strive to train a successor.
o Be certain the Committee understands that its basic
function is to translate ideas and plans into action.
o Set a schedule for reports and accomplishments.
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Planning a Committee Meeting
Find a convenient place to meet.
Decide on a convenient time.
Mail meeting announcement and agenda
one week in advance.
A well planned agenda will ensure a
productive meeting.
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At the Meeting
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Start the meeting on time.
Define Committee’s objectives.
Encourage each member to contribute.
Maintain a positive approach.
Do not rush - it takes time to consider worthwhile
alternatives.
o Select the solution nearly acceptable to all.
o Divide responsibilities.
o Adjourn the meeting on time.
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After the Meeting
• Report progress and recommendations to
the Board.
• Keep in touch.
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The Club Meeting (Next)
BREAK
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