PURE Guidance - Page 1 of 3
Produced by Paul Jones, Research Information Manager
0121 204 4443 / [email protected]
Open Access compliance and using PURE
This guide will provide an overview of Open Access requirements and provide guidelines for
data entry into PURE in relation to journal articles.
Overview of Open Access
Open Access (OA) publishing is about sharing research freely and openly to all readers online
and has significant social, economic and scientific benefits. It forms part of the Government’s
commitment to transparency and meets funder requirements that publications be OA
compliant.
Aston’s policy states that all journal and conference publications meet the same level of OA
compliance. REF 2020 will not accept any outputs that do not meet HEFCE’s discoverability
and accessibility requirements.
OA publishing will benefit you, and Aston University, as your citation rates will be enhanced
and it can increase research impact.
Routes to Open Access
There are two routes to open access – Green and Gold
Green - publishing the traditional way but also uploading a version of your article in Aston
Research Explorer via PURE.
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
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Check that your journal is Green compliant – [email protected] can give you
advice about this
After publication acceptance enter details (metadata) into PURE as soon as possible
Next, upload your article, usually the accepted/post-print version,
into PURE as soon as possible
Within one
Publisher conditions, including the accessibility embargo period, will
month is ideal!
be checked by Library Services as part of the validation process.
Doing this means you’ve complied with HEFCE’s requirements and are REF eligible!
Gold – publishing your article in a journal by paying an article processing charge (APC)
making the article immediately OA.
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Contact [email protected] for more details about applying for an APC.
To ensure HEFCE compliance also enter the metadata and upload your article (either
the accepted/post-print version or publisher PDF) into PURE as soon as possible
For more information you can check the library webpages here:
Open Access for Aston Authors
PURE Guidance - Page 2 of 3
Produced by Paul Jones, Research Information Manager
0121 204 4443 / [email protected]
Adding Research Output information on PURE
This is the process for recording metadata and uploading a full-text journal article to PURE
once it has been accepted for publication.
LOG IN: Log into PURE using this URL:
IIMPORTANT - save this URL to your internet
favourites! Alternatively, you may have a
PURE Icon on your desktop!
https://pure.aston.ac.uk
ADD NEW PUBLICATION: To add a new publication to PURE click on the following buttons:
Press
either
button to
create new
record
Hover mouse here to show ‘+’
SELECT YOUR OUTPUT TYPE: You can either select to add journal article metadata manually
or you can use online sources to help you populate the metadata (the easier option):
Selection process
for manually adding
a journal article
(steps 1, 2 & 3).
Then next section
on ‘Completing
Metadata
Information’
2
3
1
Use online sources
to populate
metadata for you!
If you have the DOI
for your publication
you can use the DOI
repository CrossRef
to import metadata.
Important:
You will still need to
upload the accepted
/ postprint version
of your article!
If you do not have the DOI you will need to manually complete the
metadata fields and upload the post-print version of your article
TIP: Hovering
over text will
provide pop
up info on
that choice!
PURE Guidance - Page 3 of 3
Produced by Paul Jones, Research Information Manager
0121 204 4443 / [email protected]
COMPLETING METADATA INFORMATION: If you are completing journal article metadata
manually you will need to complete mandatory fields for your entry…
Mandatory fields:
Those parts of the
form marked with *
must be completed
Important: When
you have
completed all of
the mandatory
fields, and any
extra information,
you must select
‘For Validation’ as
the status.
Important:
You must
remember to click
There are 8 mandatory Fields when creating a new record:
Type > Peer reviewed: Select whether the article is ‘Peer-reviewed’ or ‘Not peer-reviewed’
Publication State > State: Select ‘In preparation’, ‘In press’, ‘Published’ or ‘Unpublished’
Publication Information > Original Language: 14 language choices or select ‘other’, ‘multiple
languages’ or ‘unknown’
Publication Information > Title of the contribution in original language: Enter title exactly as it
appears on the publication
Authors and Affiliations > Authors: Use this button
to find your name or the name of other
authors. You can create an external author by clicking on the button in the pop up box
Research output managed by > Managing organisational unit: This should be automatically
populated when you select the Author – you can use the
button to change the name
Journal > Journal: use this button
either to find a journal or create a new journal (if it’s not on
Pure) – the needs to be entered accurately and ideally the ISSN number
Publications Dates > Journal publication date – Enter date (Year – Month – Day)
This additional field is particularly useful:
Relations > Projects: Select the correct project number in Pure to link the data
Once the metadata is complete you must remember to
add the ‘Accepted’ or ‘Post-print version’ of the article in
the document section of the form by clicking here
Remember you must
You must do this
regardless of any
accessibility embargo
your work or lose it! Your new entry is now complete!