WILLIE A. HOPKINS, JR., Director
COUNTY OF ALAMEDA
ADDENDUM No. 1
to
RFP No. 901398
for
Office Ergonomic Evaluation Services
Specification Clarification/Modification and Recap of the Networking/Bidders Conferences
Held on February 8, 2016 and February 9, 2016
This County of Alameda, General Services Agency (GSA), RFP Addendum has been
electronically issued to potential bidders via e-mail. E-mail addresses used are those in the
County’s Small Local Emerging Business (SLEB) Vendor Database or from other sources. If
you have registered or are certified as a SLEB, please ensure that the complete and accurate
e-mail address is noted and kept updated in the SLEB Vendor Database. This RFP Addendum
will also be posted on the GSA Contracting Opportunities website located at
http://acgov.org/gsa_app/gsa/purchasing/bid_content/contractopportunities.jsp.
PLEASE USE THE REVISED EXCEL BID FORM IN
STRATEGIC SOURCING TO SUBMIT YOUR BID
Alameda County is committed to reducing environmental impacts across our entire supply chain.
If printing this document, please print only what you need, print double-sided, and use recycledcontent paper.
1401 Lakeside Drive, Suite 907  Oakland, CA 94612
Phone: 510-208-9600  Website: http://www.acgov.org/gsa/departments/purchasing/
County of Alameda, General Services Agency-Procurement
RFP No. 901398, Addendum No. 1
The following Sections have been modified to read as shown below. Changes made to the original
RFP document are in bold print and highlighted, and deletions made have a strike through.
Page 5 of the RFP, Section B. Scope/Background, Item 1, has been modified as follows:
Page 5 of the RFP, Section B. Scope/Background, Item 1 states:
Providers will be utilized on an as needed basis, but will not be guaranteed an equal amount of
work amongst other provider. Services requested and assigned will be based on the final
evaluation score. The highest ranked provider will have priority in receiving ergonomic evaluation
requests. If the highest ranked provider is not available, the second highest ranked provider will
then be assigned the ergonomic evaluation requests
Providers will be utilized on an as needed basis, but will not be guaranteed an equal amount of
work amongst other provider. Services requested and assigned will be based on the final
evaluation score. The highest ranked provider will always be contacted first to schedule
ergonomic evaluations. If the highest ranked provider has reached their work capacity and
there is a scheduling conflict, the next ranked bidder will be contacted.
Page 19 of the RFP, Section O. Invoicing, Item 6, has been modified as follows:
Page 19 of the RFP, Section O. Invoicing, Item 6 states:
6.
Ergonomic training invoices shall be submitted upon completion of a training course and
include the course title, description, length of course, date of service and the number of
participants.
Page 7 of the Exhibit A, Item 5, Description of the Proposed Services, has been modified as
follows:
Page 7 of the Exhibit A, Item 5, Description of the Proposed Services states:
Description of the Proposed Services: Bid response shall include a description of the terms and
conditions of services to be provided during the contract term. including response times. The
description shall contain a basis of estimate for services including its scheduled start and
completion dates, the number of Bidder’s and County personnel involved, and the number of hours
scheduled for such personnel. Finally, The description must: (1) specify how the services in the bid
response will meet or exceed the requirements of the County; (2) explain any special resources,
procedures or approaches that make the services of Bidder particularly advantageous to the
County; and (3) identify any limitations or restrictions of Bidder in providing the services that the
County should be aware of in evaluating its Response to this RFP.
RFP No. 901398, Addendum No. 1
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County of Alameda, General Services Agency-Procurement
RFP No. 901398, Addendum No. 1
Responses to Written Questions
Q1)
Page 5 of the RFP, Section C. Bidder Qualifications, Item 4 states:
“Bidder shall possess a current State of California license in Physical Therapy or
Occupational Therapy.”
A1)
Q2)
Will the County consider accepting certified physical therapy assistants or certified
occupational therapy assistants as well, if they meet the five-year experience and possess a
current nationally recognized certification in ergonomics?
No. The County will not accept certified physical therapy assistants or certified
occupational therapy assistants.
Page 6 of the RFP, Section D. Specific Requirements, Item 1 (a) states:
“Schedule and perform the ergonomic evaluation within 10 business days of receiving the
referral.”
A2)
Q3)
Will the County accept “attempt to” schedule and perform the ergonomic evaluation within
10 business days of receiving the referral?
The Contractor shall attempt to schedule and perform the ergonomic evaluation within
10 business days of receiving the referral. The County recognizes the challenges the
Contractor may experience if they cannot reach the client department to confirm an
appointment. The Contractor shall attempt three times (by phone and or email) to reach
the department’s point of contact. If after 30 days the client department has not
returned the Contractor’s phone call or email, the Contractor should email
[email protected] to inform the County that three attempts to schedule and perform
the ergonomic evaluation were made to no avail.
A3)
Can the County explain what happens if the Contractor is available within 10 days of
receiving a referral but the employee is not?
Please see answer A2 above.
Q4)
Page 6 of the RFP, Section D. Specific Requirements, Item 1 (d) states:
“Include the employee’s supervisor in the ergonomic evaluation or confirm the employee’s
job duties with the employee’s supervisor before submitting the written report.”
A4)
Will the County allow Supervisors to review the evaluation report after the assessment is
completed to determine whether the job duties described are correct to not delay the
evaluation process?
Yes. When an ergonomic evaluation request is made by a County department,
information includes the employee’s and employee’s supervisor’s names and email
RFP No. 901398, Addendum No. 1
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County of Alameda, General Services Agency-Procurement
RFP No. 901398, Addendum No. 1
addresses. After the request is referred to the Contractor from Risk Management Unit
and the evaluator completes the evaluation, the written report needs to be emailed to
the employee and the employee’s supervisor. It is the supervisor’s responsibility to: (1)
review the report; (2) ensure job duties as described by the employee to the evaluator
are accurately captured; and (3) ensure equipment recommended aligns with the
employee’s actual job duties.
Q5)
A5)
Q6)
Can the County provide the job title on the evaluation request form so the Contractor can
look up the job specifications on the County’s online employment website?
No. The employee provides their job title at the time of evaluation. The County does not
recommend that the Contractor use the County’s online employment website to research
job descriptions and duties. The employee is the best resource to provide this
information.
Page 7 of the RFP, Section D. Specific Requirements, Item 1 (h) states:
“Utilize County General Services Agency (GSA) approved vendors, as reasonably
appropriate, for ergonomic equipment purchases.”
A6)
Q7)
A7)
Q8)
Will the County provide a list of approved vendors for ergonomic equipment to be included
in the report, and can the Contractor assume the purchasing agent will be able to find this
information on their own?
Yes. The County can provide a list of approved vendors for ergonomic equipment.
Contractor will work with Risk Management Unit to identify the vendors that provide
specific equipment.
Can the County’s Risk Management Unit provide training or inform other County agencies
and departments ergonomic assessment procedures such as finding approved ergonomic
vendors and order statuses?
Yes. Risk Management Unit will work with other County agencies and departments to
provide them a better understanding of the ergonomic assessment procedures.
Page 7 of the RFP, Section D. Specific Requirements, Item 1 (k)(2) states:
“Contractor shall schedule a follow up appointment to ensure the recommended equipment
is properly installed and being used appropriately.”
A8)
Will the Contractor be required to physically follow-up on all appointments, or will an email
or phone call be sufficient?
Contractor will be required to make a follow-up phone call and determine whether a
physical follow-up is needed to adjust ergonomic equipment after it is installed. If the
employee requests an in-person follow-up appointment, the Contractor is required to
RFP No. 901398, Addendum No. 1
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County of Alameda, General Services Agency-Procurement
RFP No. 901398, Addendum No. 1
schedule and complete a follow-up appointment within 10 business days after all
equipment is received and installed.
Q9)
A9)
Once ergonomic item(s) arrive, can the employee initiate a follow-up appointment with the
Contractor? If yes, can the Contractor assume this time is billable?
Yes. The employee can initiate a follow-up appointment with the Contractor after the
ergonomic items have arrived and are installed by the equipment vendor, County General
Services Agency, County Information Technology Department, or the employee’s
department. The Contractor can bill for the ergonomic evaluation follow-up
appointment.
Q10) Page 7 of the RFP, Section D. Specific Requirements, Item 1 (k)(5) states:
“Contractor shall not penalize the County if employees cancel or reschedule their ergonomic
evaluation appointment within 24 hours.”
Will the contractor be able to charge for a “no-show”? If no, can the County advise how
Contractor can recoup time lost when a “no-show” occurs?
A10) The Contractor will not be able to charge for a “no-show.” If the vendor is on-site at the
County department’s location for a scheduled evaluation and the employee is not
available, the County expects the vendor to contact the ergonomic liaison for the
department and check if other employees who are in the queue and in need of an
evaluation are available to meet with the vendor to complete an evaluation. If
evaluation services are completed with a different employee, the vendor may bill for this
time.
Q11) Page 20 of the RFP, Section P. Account Manager/ Support Staff, Item 2 states:
“Contractor shall also provide adequate, competent support staff that shall be able to
service the County during normal working hours, Monday through Friday. Such
representative(s) shall be knowledgeable about the contract, products offered and able to
identify and resolve quickly any issues including but not limited to order and invoicing
problems.”
Will the Contractor be required to hire a full-time administration support staff to meet the
requirement listed above?
A11) The Contractor’s hourly bid should include all costs needed to perform the services
outlined in the RFQ.
Q12) Page 6 of the Exhibit A, Section (c) References, Item (2) states:
“Bidders are to provide a list of three current and three former clients. References must be
satisfactory as deemed solely by County. References should have similar scope, volume, and
requirements to those outlined in these specifications, terms, and conditions.”
RFP No. 901398, Addendum No. 1
Page 5
County of Alameda, General Services Agency-Procurement
RFP No. 901398, Addendum No. 1
If Bidder cannot provide three former references, will the County accept six current
references instead?
A12) Yes. The County will accept six current references if three former references cannot be
provided.
Q13) Can the County define what a current and former reference is?
A13) A current reference is an individual/company that has consistently used the Bidder’s
services within the last three years. A former reference is an individual/company that has
used the Bidder’s services off and on for the last three or more years.
Q14) Will a Doctor of Chiropractic or a Certified Associate Ergonomist meet the qualification of a
current California license in Physical Therapy or Occupational Therapy?
A14) No. A Doctor of Chiropractic or a Certified Associate Ergonomist does not meet the
qualifications of a current California license in Physical Therapy or Occupational Therapy.
Q15) Is the County expecting the Contractor to only make recommendations or is the Contractor
also coordinating purchase and delivery of ergonomic items?
A15) The Contractor is only providing services related to ergonomic evaluations, not
coordinating the procurement process.
Q16) Is the County interested in looking into a more comprehensive solution or solely an
evaluation?
A16) The County is only outsourcing ergonomic evaluation services.
Q17) Can the County provide their current hourly cost for an ergonomic evaluation?
A17) The current hourly rate for an ergonomic evaluation is $90.00 per hour.
RFP No. 901398, Addendum No. 1
Page 6
County of Alameda, General Services Agency-Procurement
RFP No. 901398, Addendum No. 1
The following participants attended the Bidders’ Conferences:
Company Name / Address
Representative
Contact Information
Phone: 510-651-8289
Du-All Safety
45950 Hotchkiss St.
Fremont CA 94539
E-Mail: [email protected]
Mike Connelly
Prime Contractor: Yes
Subcontractor: N/A
Certified SLEB: Yes
Phone: 925-997-6362
ErgoCure
2037 Eilene Dr.
Pleasanton CA 94588
E-Mail: [email protected]
Patricia Cruz
Prime Contractor: N/A
Subcontractor: Yes
Certified SLEB: Yes
Phone: 925-673-3009 x220
Onsite Ergonomics
PO Box 3938
Walnut Creek CA 94598
E-Mail: [email protected]
Carol Morodomi
Prime Contractor: Yes
Subcontractor: N/A
Certified SLEB: No
Phone: 916-782-1212 x218
Vibrantcare Rehabilitation
2270 Douglas Blvd. #216
Roseville CA 95661
E-Mail: [email protected]
Cyndy McCormick
Prime Contractor: Yes
Subcontractor: N/A
Certified SLEB: No
Phone: 510-847-1196
Workstation Ergonomics
1349 Weber St.
Alameda CA 94501
E-Mail: [email protected]
Yumi Yasuda
Prime Contractor: Yes
Subcontractor: N/A
Certified SLEB: Yes
RFP No. 901398, Addendum No. 1
Page 7
EXHIBIT C
VENDOR LIST
RFP No. 901398 – Office Ergonomic Evaluation Services
Below is the Vendor Bid List for this project consisting of vendors who have been issued a copy of this RFP.
This Vendor Bid List is being provided for informational purposes to assist bidders in making contact with
other businesses as needed to develop local small and emerging business subcontracting relationships to
meet the requirements of the Small Local Emerging Business (SLEB) Program:
http://www.acgov.org/gsa/departments/purchasing/policy/slebpref.htm.
This RFP Addendum is being issued to all vendors on the Vendor Bid List; the following revised vendor list
includes contact information for each vendor attendee at the Networking/Bidders Conferences.
RFP No. 901398 – Office Ergonomic Evaluation Services
Business Name
Bureau Veritas North
America
CareerStaff
Management, Inc.
Conciliation Forums of
Oakland
Diversified Management
Group
Du-All Safety
Contact Name
Phone
Address
City
ST
Email
Odin Ansari
(925) 426-2689
2430 Camino Ramon
San Ramon
CA
[email protected]
Judy Staats
(925) 803-2040
11875 Dublin Blvd. #A209
Dublin
CA
[email protected]
Carol Graywing
(510) 763-2118
1222 Preservation Parkway
Oakland
CA
[email protected]
Roberta Etcheverry
(800) 746-4364
1855 Gateway Blvd. #760
Concord
CA
[email protected]
Joe Moulton
(510) 681-9728
45950 Hotchkiss St.
Fremont
CA
[email protected]
Du-All Safety
Emeryville Occupational
Medical Center
Emeryville Occupational
Medical Center
Ergocation
Mike Connelly
(510) 651-8289
45950 Hotchkiss St.
Fremont
CA
[email protected]
Steven Guest
(510) 653-5200
1900 Powell St. #910
Emeryville
CA
[email protected]
Stephanie Weber
(510) 653-5200
1900 Powell St. #910
Emeryville
CA
[email protected]
Bib Niklewicz
(707) 484-7373
1038 Woodside Dr.
Napa
CA
[email protected]
ErgoCure
Giles Occupational
Safety & Health
G.O.A.L.S. For Women
Patricia Cruz
(925) 997-6362
2037 Eilene Drive
Pleasanton
CA
[email protected]
Carol Giles
(732) 589-3480
601 Forest Rd.
La Grange Park
IL
[email protected]
Gwendolyn Wilson
(516) 465-0565
3356 Adeline St.
Berkeley
CA
[email protected]
Kaiser Permanente
Connie Ince
(925) 926-5799
501 Lennon Ln. #115
Los Angeles
CA
[email protected]
Kaiser Permanente
Kathy Burwell
Consulting
Medical Healthcare
Management
Omega Health Services
Mark McKenna
(510) 752-7792
280 W. MacArthur Blvd.
Oakland
CA
[email protected]
Kathy Burwell
(415) 602-1405
416 Pine St.
Mill Valley
CA
[email protected]
Judi Egger
(925) 292-4200
P.O. Box 3151
Livermore
CA
[email protected]
Bob Patterson
(866) 966-3420
325 E. Rolling Oaks Dr. #105
Thousand Oaks
CA
[email protected]
Omega Health Services
Renn Giblin
(866) 966-3421
325 E. Rolling Oaks Dr. #105
Thousand Oaks
CA
[email protected]
Carol Morodomi
(925) 673-3009
x220
P.O. Box 3938
Walnut Creek
CA
[email protected]
Allen Ling
(510) 524-2177
1940 Webster St.
Oakland
CA
[email protected]
Stephen Brown
(866) 996-1735
1151 Broadway #201
Sonoma
CA
[email protected]
Onsite Ergonomics
Physical Therapy
Innovations
PreCare
Exhibit C – RFP No. 901398
Page 1
RFP No. 901398 – Office Ergonomic Evaluation Services
Business Name
Return to Work
Professionals
Return to Work
Services
Safety In Motion
Site Solutions
U.S. HealthWorks
Medical Group
Vibrant Care Outpatient
Rehabilitation
Vibrant Care
Rehabilitation
VSI Risk Management
& Ergonomics
Workstation
Ergonomics
Julie Villinsky
Contact Name
Phone
Address
City
ST
Email
Josefina Ramos
(510) 435-2022
P.O. Box 18676
Oakland
CA
[email protected]
Ana Recinos
(510) 336-1203
P.O. Box 667
Fremont
CA
[email protected]
Elizabeth Fordyce
(510) 708-0607
4454 Anderson Ave.
Oakland
CA
[email protected]
April Meagher
(925) 377-0199
P.O. Box 1903
Orinda
CA
[email protected]
Shelly Neufeld
(510) 908-0440
13939 E. 14th Street
San Leandro
CA
[email protected]
Julia Porterfield
(800) 421-1965
2270 Douglas Blvd. #112
Roseville
CA
[email protected]
Cyndy McCormick
916-782-1212
x218
2270 Douglas Blvd. #216
Roseville
CA
[email protected]
Jeanne Iverson
(510) 499-1918
32840 Palmdale Ct
Union City
CA
[email protected]
Yumi Yasuda
(510) 748-0903
P.O. Box 1021
Alameda
CA
[email protected]
Julie Villinsky
(800) 775-2225
5951 Encina Rd., Ste. 201
Goleta
CA
[email protected]
Exhibit C – RFP No. 901398
Page 2