S&A Meeting Minutes
Wednesday, March 1st, 2017
Call to Order at 3:09pm
Approval of Minutes: Table to next week
Approval of Agenda: Unanimous
Drama, Plays, and Film:
 Presentation
o Training and Transfer program
o Total Amount Requested: $12,408 (No changes from last year’s to this year’s
budget request)
o Varieties of roles that give opportunities for all students
o Focus on finding work during the program, supporting students, filming local TV
ad for SCC campus

Questions
o Of the 400 students in these classes are they all participating in the
productions?
Not all of them, there are three main stage productions per year, but students in
these classes are using some of these funds to produce short films/productions.
o When you do plays do you film them? Plays are naturally designed to be live,
looks very flat, so not normally
o Do you teach students to edit and what are the costs of those subscriptions?
Yes, they are taught, they are funded through classroom fees
o Do you have to be registered for a drama class to participate in theatre
productions? You do not have to be registered in a drama class to audition, it is
open for all SCC students
o Do you have students who volunteer who are not in the actual production?
Student run both parts of production and background: all sound, lights, etc., not
only about performance but it is for behind the scenes as well
Opera & Musicals:
 Presentation:
o Mission and Vision: promote talents, creating a student-centered opportunity, safe
learning environment, training program, building portfolio and experience
o Musical theatre technical and production aspects
o Total Request amount $43,935
 Three productions, Fall Musical, Opera Workshop, and Spring Musical
 Performance rights (set prices) near $5,000
 Ticket revenue and concessions bring in $12,000
o Increase to Budget:
 Increase per service rate for orchestra musicians ($55-$60)

Increased contract rates for: Stage Director (1,400 to 1,500), Orchestra
conductor (1,300 to 1,500 for two productions), Choreographer ($750 to
$1,500 for two productions)
o Bring in area professionals, providing roles for as many people as possible to be
inclusive for all students
o Number of Students Participating:
 Fall Production: 45 students
 Opera Workshop: 45 students
 Spring Production: 65 students

Questions:
o What is the correct budget number, there is a discrepancy on the budget
request? 3935 is the wrong number, 43935 is the correct number
o How do you guarantee equal opportunity for students? Students participating
in the productions are getting higher changes of getting casted in a production
compared to outside of the college, this program virtually guarantees a role for a
student in the production
o Are shows videotaped? Only the Opera Workshops, there are privatized rights
that make it not allowed to video tape the production
Instrumental Music:
 Verbal Presentation:
o Travel aspect of the budget is crucial
o Supplies and Materials budget (charts + music for band): could shave down a
little
o Printing could be shaved down
o Additional Fees: Parking, could be shaved down (used $200 for parking) which is
currently $700

Questions:
o Have you ever thought about charging for tickets? More focused on getting a
larger audience, but we can change that
o How many students are involved total? 6 groups, total of 67 students
o How many people show up to club performances? It depends on club shows,
approximately 50 people
o Did you receive an increase from last year’s budget? It is the same
o How does your club impact students? For the students, it is to enrich their
experience and challenge themselves musically, to get the students out and
playing in the public
o How does your program fall under the college’s strategic plan and benefit the
college? Reach out to non-music majors, enrich academic student’s experience
beyond their majors, keeps students engaged in college
o Out of all the students you mentioned, how many are getting majors? About
80 percent are getting a degree, there are also students who are working in club
shows
o Have you ever done fundraising? We have not done fundraising

Comments:
o Advise for revenue from ticket sales and fundraising
Instrumental Music:
 Presentation:
o Vision and Mission: Inclusive setting and advanced concepts, range of skill
levels, welcoming place for students to connect to school, recruiting tool for the
college
 Touring area schools, high quality community concerts, clinics and
exchanges provide opportunities to area schools, prepare students for
university, recording projects, retreats for skill building, collaborations,
formal performances (higher profile)
o Attractiveness of program is not as high, want to increase visibility, involvement
and enrollment by getting out of the classroom, building student leadership,
teaching and tutoring each other
o Total Budget Amount $19,186
 Historically received $17,000, and previous year’s money wasn’t spent
because previous leader was sick and couldn’t bring students out to travel
 Want to get back and grow
o Student Involvement:
 Chamber Chorale 15-20
 Shoreline Singers 12-15
 Additional students 5-10
 Would like to increase across campus performances and relationships, and
other clubs
o This year’s budget was almost all funds directed to accompanists, cut backs
everywhere else

Questions:
o In the measure of success, do you ask the students a qualitative reply? Have
people been dropping out in the groups? Prior to the last two years it was
dwindling, but it has evened out now
o Are you hoping to get a certain number of students? Measure of success? I
don’t think there should be a cap on it, want a building of at least 5 students
increase each year
o How many music librarians are you planning to hire if you were allotted the
money? Each choral group (3) has their own music librarian

Comments:
o Mini-grants: if you want to do a specific trip for spring quarter 2017, you can
apply for a mini-grant
o Fundraising is also an option to gain revenue: selling cookies, etc.
Motion to end this meeting at 5:03pm
Meeting Adjourned