By:
Mike Arnold – Havre Public Schools
Teresa Cornell – Harlem Public
Schools
Brigette Clark – Geraldine Public
Schools
1.Contact Denise Ulberg at MASBO Office
(406)443-0631
2.Request Application to Participate in
MASBO’s P-Card Program.
3.Board must approve Resolution authorizing
issuance of individual procurement cards
4.Need to complete Application in full – this is
where you set you credit limit, billing date,
payment by check or ACH Payment.
5. Board must adopt policy
(MTSBA Policy7400) Financial
Management.
6. Must adopt p-card procedures
Forms Attached
1.
P-Card agreement forms
2.
P-Card check out sheet
3.
P-Card Authorization form
4.
P-Card Cardholder
Spreadsheet
ACH vs CHECK
• ACH vs Check Process
- Will County Process
- Run through Petty Cash Fund
- Check Process
MISCELLANEOUS
To save on paper/or waiting for
your statements to arrive by mail
You can print off your statements
and do not have to wait till
statements arrive in mail
Go to www.bmodetailsonline.com
1. Click on
Reports
2. Click on
Billings/Reconcili
ation
3. Click on Detail
Billing
4. Enter Report Month/Year & Submit
5. New screen
pops up, select
download.
6. Select PDF, All
and view report.
7. A new screen
pops up with
your report. Selct
print then all.
How to Change Account
Balances on Line
How to Change Account
Balances on Line
How to Change Account
Balances on Line
Anything you type in the “Instructions Box”
will hold up your request and send it to a
client services rep for review.
Personal Experience with
using the P-Card
Spring Orders – Arrive within 2 weeks – No Backorders
Convenience – Travel for sporting teams – can make changes to
limits on cards depending what the card is being used for
Specific – District can make card so specific that only food may
be purchased with card or maybe just fuel
Card Numbers – Can vary between schools – Track Department,
FCCLA, BPA, ETC… Easy way to track all expenditures to a
certain department.