Tally.ERP 9 for APMC Agents
Sale and Post-Sale Module
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Agenda
•
Overview of APMC
•
Operations by an APMC Agent
•
Business Process Flow
•
Tally.ERP 9 for APMC Agents
•
Primary Requirement
•
Tally.ERP 9 – Fitment
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APMC Agent’s Business – An Overview
AGRICULTURAL PRODUCE MARKET COMMITTEE (APMC) AGENT’S SOLUTION ON TALLY.ERP 9
MODES OF OPERATION
· Pure Commission Agent
· OWN Trading Agent
· Commission Trading
Agent
PURCHASE
MANAGEMENT
· Goods Receipt Note
generation capturing
inventory details
· Tender allotment by
APMC Yard
· Purchase against tender
allotment
· Cost center management
· Automatic ledger
creation
· Automatic purchase
voucher with VAT
· God names in all reports
· Auto Consumption for
excess / Account for
shortage of bags in
direct purchase from
farmers
· Auto consumption
voucher
· Adjust VAT rate as per
operating module
· Auto calculation of
various fees, charges
associated with stock
items in vouchers
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GRADING & STORAGE
MANAGEMENT
· Manage grade/quality
levels for produce
· Allot grade levels
· Set price of produce as
per grade levels
· Auto transactions for
inventory management
· Bag tracking of produce
· Storage management
SALES MANAGEMENT
· Automatic sales voucher
creation with / without
VAT
· Multi-purchase with single
sales invoice
· Multi-purchase with agent
sales
· Farmer reference list
report
· Adjust VAT rate as per
operating module
· Transaction wise labor
charges / Hamali
calculation
ACCOUNTS
MANAGEMENT
APMC YARD MIS REPORTS
· TDS, Income tax
· APMC Dash Board
· VAT
· APMC Yard payable reports
· Labor cost tracking
- Association fund wise
· Credit management
- KATA wise
· Daily, Weekly, Monthly
purchase sales report for
APMC Yard
- Market fund wise
· Product wise reports
· Farmer wise reports
· Period wise reports
· Accounts payable
· Accounts receivable
· Bags tracking in sales
· Store management
· Auto creation of
transactions capturing
inventory effect
· Advance payments to
farmers
· Farmers interest
calculation
· Project cost centers
· APMC related MIS reports
- Period wise goods receipt
- Farmer wise goods receipt
- Product wise goods
- Period wise purchase
- Farmer wise purchase
- Product wise purchase
- Period wise sales
- Farmer wise sales
- Product wise sales
- APMC purchase sales
- APMC tender allotment
· APMC address books
- Farmers address book
- Customers address book
3
Structure of APMC Agents’ Operations
Purchase &
Tender
Management
APMC Agents’
Solution
Grading &
Storage
Management
MIS
Reports
Accounts
Management
Sales
Management
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Business Process Flow – Pure Commission Agent (PCA)
SALES PROCESS THROUGH PURE COMMISSION AGENT (PCA)
Farmer goes to APMC Yard
with produce
Farmer contacts PCA
PCA sanctions GRN to farmer,
collects produce & takes
sample produce to APMC
authorities for grading
APMC grades the produce,
allots tender to PCA via
bidding, fixes price of produce,
and the buyer
PCA purchases the produce
against the alotted tender
PCA sells the produce to a
licensed OTA / CTA
PCA sells the produce to
buyer, either single purchasesingle sale or multi-purchasesingle sale, as per the tender
PCA makes the payment to
farmers & receives payment
from customer in stipulated
time
PCA submits mandatory
reports to APMC, pays
mandatory fees
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Business Process Flow – OWN Trading Agent (OTA)
SALES PROCESS THROUGH OWN TRADING AGENT (OTA)
Farmer goes to APMC Yard with
produce
Farmer contacts licensed OTA
OTA buys produce from farmer
directly
PCA sells the produce to a
licensed OTA
OTA stores the produce
OTA sells to the customers at a
margin
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Business Process Flow – Commission Trading Agent (CTA)
SALES PROCESS THROUGH COMMISSION TRADING AGENT (CTA)
Farmer goes to APMC Yard with
produce
Farmer contacts licensed CTA
CTA buys produce from farmer
directly
PCA sells the produce to a
licensed CTA
CTA sells to the customers at a
commission
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APMC Agent’s Business – Purchase & Tender Management
Purchase &
Tender
Management
APMC Agents’
Solution
Grading &
Storage
Management
MIS
Reports
Accounts
Management
Sales
Management
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Primary Requirement – Purchase & Tender Management
Category / Module
Purchase & Tender
Management
Major Requirement
Explanation
Generating Goods Receipt
Note
Date, Farmer’s name, contact details, produce being purchased,
VAT applicable/not applicable, number of bags, e-sugam status
Tender allotment by APMC
Date, Produce for which tender is allotted, Quality/grade of
produce, Rate of purchase, Party to which tender is allotted,
Tender number
Purchase against allotted
tenders
Voucher number, Update the inventory, Multiple purchase
against a tender, Cost center, Party name, Produce details,
Price, Other charges involved, VAT
Purchase & tender reports
Reports to be submitted to APMC yard on daily, weekly &
monthly basis, Purchase reports – filtered by farmers/ product/
period wise, Tender reports – filtered by farmers/ product/
period wise
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Tally.ERP 9 Fitment – Purchase & Tender Management
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
1
Goods Receipt Note
2
Cost center class
Yes
3
Capture quality of produce
Yes
4
Voucher class
Yes
5
Details of seller
Yes
6
Details of the bill
Yes
7
Commission
Yes
8
Hamali & other charges
Yes
9
Variable input VAT
Yes
10
GRN report – farmer / product / period wise
Yes
11
Tender allotment
Yes
12
Mandatory reports to APMC Yard
Yes
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Yes
10
APMC Agent’s Business – Grading & Storage Management
Purchase &
Tender
Management
APMC Agents’
Solution
Grading &
Storage
Management
MIS
Reports
Accounts
Management
Sales
Management
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11
Primary Requirement – Grading and Storage Management
Category / Module
Major Requirement
Grading and Storage
Management
Grading of the produce by
APMC Yard
The APMC Yard receives the sample from agent and grades the
produce based on its quality. This is to ensure that the farmers
gets the right price for the produce.
Pricing of the produce as per
the grade allotted
With the grading, the price of the produce is also fixed.
Storage in bags in APMC
Yard / Godowns
The farmer delivers the produce in the godowns taken up by
agents in the yard. The stock in the godown needs to be tracked
as the transactions involve sourcing produce from different
farmers.
Update the inventory status
Agent needs to keep track of the inventories as there is a variety
of buyer ranging from other agents to corporate customers.
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Explanation
12
Tally.ERP 9 Fitment – Grading and Storage Management
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
1
Levels of produce quality / grade
Yes
2
Price set for different grades
Yes
3
Stocking of bags in godowns
Yes
4
Update the inventory status
Yes
5
Cost center management
Yes
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APMC Agent’s Business – Sales Management
Purchase &
Tender
Management
APMC Agents’
Solution
Grading &
Storage
Management
MIS
Reports
Accounts
Management
Sales
Management
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Primary Requirement – Sales Management
Category / Module
Sales Management
Major Requirement
Explanation
Inventory update
The agents need to update the inventory status, which requires
them to pass vouchers. This is automated in the module.
Multi-purchase single sale
There are tenders which require multiple purchases from
different farmers to cater to the need of one buyer. Such
transactions can be carried out in one go.
Miscellaneous charges
associated with every
transaction
There are a number of charges like hamali, market cess,
commission, bardhan, weight fee, association fund etc.
associated with a transaction. All these transactions need to be
captured.
Commission / margin in the
sale
Depending on the nature of the agent, the amount of margin/
commission would vary.
Statutory guidelines of sales
Depending on the nature of produce, VAT needs to applied at
different rates. This information needs to be captured.
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Tally.ERP 9 Fitment – Sales Management
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
1
Multiple- purchase single sale
Yes
2
VAT associated with produce
Yes
3
Automatic creation of ledgers
Yes
4
Hamali per bag
Yes
5
Commission, market cess %
Yes
6
Tracking of bags
Yes
7
Association fund
Yes
8
Bardhan
Yes
9
Weight fee
Yes
10
Auto consumption of excess bags
Yes
11
Accounting for less number of bags
Yes
12
Farmers reference list report
Yes
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APMC Agent’s Business – Accounts Management
Purchase &
Tender
Management
APMC Agents’
Solution
Grading &
Storage
Management
MIS
Reports
Accounts
Management
Sales
Management
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Primary Requirement – Accounts Management
Category / Module
Accounts Management
Major Requirement
Explanation
Statement of accounts
Balance sheet, profit and loss statements in schedule VI format,
trial balance are needed for the agent to track the profitability
and expenses.
Statutory compliance (VAT,
CST)
VAT, Input VAT, & Output VAT need to be tracked for
compliance of statutory rules. Summary report is important to
see monthly and annual status of tax related expenses.
Product-wise, Farmer-wise,
Period- wise account
management
In case of multi-product and multi-supplier/farmers the reports
are desired by each category.
Labor costs, other mandatory
fees
The APMC Yard requires the agents to pay mandatory fees for
every transaction, depending upon the nature of transaction.
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Tally.ERP 9 Fitment – Accounts Management
SL No.
Requirement
Part of Tally.ERP 9
1
Balance sheet – schedule VI
Yes
2
Profit and loss statement – schedule VI
Yes
3
Goods Return Note
Yes
4
Multi-purchase single sale vouchers
Yes
5
Stock summary report
Yes
6
Tender allotment
7
Labor cost tracking
Yes
8
Outstanding receivable and payable
Yes
9
Trial balance
Yes
10
Advance payment to farmers
Yes
11
Interest calculation
Yes
12
Sales and purchase management
Yes
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Part of Solution
Yes
19
APMC Agent’s Business – MIS Reports
Purchase &
Tender
Management
APMC Agents’
Solution
Grading &
Storage
Management
MIS
Reports
Accounts
Management
Sales
Management
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20
Primary Requirement – MIS Reports
Category / Module
MIS Reports
Major Requirement
Explanation
APMC Yard reports
Every agent needs to submit some mandatory reports to the APMC Yard
on a daily, weekly and monthly basis. This is to ensure that the purpose
of creation of APMC Yard i.e. benefiting the farmers, is served.
APMC Dash Board
A comprehensive summary for the agent to analyze the health of
business is required. The report summarizes financial position, accounts
details and lists the top supplier and customers.
Product-wise reports
The agents require all the goods receipt, purchase and sales report are to
be made available product wise.
Farmer-wise reports
The agents require all the goods receipt, purchase and sales report are to
be made available farmer wise.
Period-wise reports
The agents require all the goods receipt, purchase and sales report are to
be made available period wise.
APMC tender allotment
The consolidated list of all the tenders allotted over a period of time,
and the supplier and customer involved is made available to the agents.
APMC purchase sales
A list of all the purchases made and the sales done is available. The
business involves multi-purchase & single sale scenarios. This helps in
having a better understanding of the progress.
APMC address book
Farmers address book, customers address books are maintained.
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Tally.ERP 9 Fitment – MIS Reports
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
1
APMC Dash Board
Yes
2
APMC Yard payable reports – Association fund wise
Yes
3
APMC Yard payable reports – KATA wise
Yes
4
APMC Yard payable reports – Market fund wise
Yes
5
Period wise goods receipt report
Yes
6
Farmer wise goods receipt report
Yes
7
Product wise goods report
Yes
8
Period wise purchase report
Yes
9
Farmer wise purchase report
Yes
10
Product wise purchase report
Yes
11
Period wise sales report
Yes
12
Farmer wise sales report
Yes
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Tally.ERP 9 Fitment – MIS Reports
SL No.
Requirement
Part of Tally.ERP 9
Part of Solution
13
Product wise sales report
Yes
14
APMC purchase sales
Yes
15
APMC tender allotment
Yes
16
APMC farmers address book
Yes
17
APMC customers address book
Yes
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Contd.. 23
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