IMPROVING COMMUNITIES FOR CHILDREN,
YOUNG PEOPLE AND FAMILIES
YORK’S EARLY HELP AND PREVENTION MODEL
GRANTS 2017/18
Deadline for applications: 31st July 2017
Funding calendar:
Applications released 12th June 2017
Deadline for submitted applications 31st July 2017
Funding Panel with meet on 28th August 2017
Decisions e mailed out to applicants by 4th Sept 2017
Start dates of the projects 1st October 2017
All projects to be completed by March 2019
Scoring guidance for Youth Sector Partnership
In order to give fair consideration to all bids we need to be able to score the relevant sections of
each bid to evaluate how well the bidder has evidenced that their bid meets the criteria.
Response
Unsatisfactory
Adequate
Good
Excellent
Score Measure
0
No response given OR the response does not relate to the question
1
The response to the question is relevant but offers minimal
explanation.
2/3 The response to the question is relevant and provides a clear
explanation.
4/5 The response to the question is relevant and provides a detailed
explanation.
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YORK’S NEW EARLY HELP AND PREVENTION ARRANGEMENTS
Local Are Teams (LAT) are a key part of York’s early help response to working with children,
young people and families from pregnancy through to adulthood (the 0-19 years and up to
25 years for young people with disabilities and additional needs ).
The purpose of the Local Area Team is:
● To prevent the escalation of needs which may require, if not address, statutory,
complex and costly interventions at a later point.
● To reduce inequality of outcomes for our communities across York.
Local Area Teams are not just a set of council services. They are multi-agency teams which
bring together all partners in a local area that exist in the lives of children, young people
and families. This way Local Area Teams can bring together the full power of our
communities to address need and build resilience. This funding will be used to deliver
positive outcomes for children, young people and families in the three areas and citywide.
DESIRED OUTCOMES
This fund is focused on delivering the outcomes below. Our ultimate aim is for all our
children and young people to have a chance to be safe, resilient and achieving. To be this,
they need:
● Basic physical care – Somewhere suitable to live, clothing, food.
● Health – Living a healthy lifestyle, access to dental care, good mental health.
● Parenting / emotional – Loving and nurturing parenting that develops resilience, selfmanagement and aspiration.
● Education and employment – A good quality education that equips a young person for
life, good employment opportunities and career prospects.
● Positive social networks and communities – The wider environment should support,
encourage and develop strong identities and high aspiration.
● Safety – A child’s basic needs to be safe and protected from harm should be in place.
● Responsibility and independence – Children and young people should be given the
opportunity to become responsible and independent in their decision making as they
grow.
● Increasing Capacity – enabling more children, young people and families to access
provision
● Improving quality – of provision in early help
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A Local Area Team (LAT) is a multi-agency team covering one of three defined geographical
areas of York.
Local Area Team
Community and Partnership
Officer
North
Di Lambert
East
Sophie Barnes
West
Tim Waudby
Wards
Clifton
Clifton and Rawcliffe without
Guildhall
Huntington and New Earswick
Haxby and Wigginton
Strensall
Fishergate
Fulford and Heslington
Heworth
Heworth Without
Hull Road
Osbaldwick and Derwent
Wheldrake
Acomb
Bishopthorpe
Copmanthorpe
Dringhouses and Woodthorpe
Micklegate
Rural West
Skelton
Westfield
The map shows the Local Area Teams across the city.
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WHO CAN APPLY?
To qualify for funding, applicants may be voluntary and community, charity and non-profit
organisations and must have policies and operating procedures in place appropriate for
working with children and young people. These include the basic requirements of the
Children Act, Health and Safety legislation and/or other standards relevant to their
discipline such as Ofsted registration. Services will also be expected to register their
organisation on the YorOK Service Directory (http://www.yor-ok.org.uk/).
All applicants delivering work with 0-19’s will need to provide evidence of an enhanced
DBS under child workforce.
WE WANT TO HEAR FROM PROJECTS THAT CAN
We encourage bids that:
● Pilot – develop new ways of working
● Capacity building – supporting groups to get ready for the future
● Research and development – action research and evaluation and sharing of the
practice
● Reduce inequality in groups
● Trial and demonstrate better outcomes
We can not support bids that provide:
Activities outside of York or that involve more than 10% of children who live outside the city
boundaries.
Activities which fall outside the age range of school age children (0 – 19 years (25years for
disability)Activity providers who are not either signed up to Yor-OK (http://www.yorok.org.uk/) or do not have all necessary policy and procedure in place by 28th August 2017
Continuation funding for current mainstream activities project information.
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1. Basic details
Organisation name
Named contact
Job title
Address
Office number
Mobile number
Email address
Local Area Team Wards
North
East
West
Tick all that apply
Clifton
Clifton and Rawcliffe without
Guildhall
Huntington and New Earswick
Haxby and Wigginton
Strensall
Fishergate
Fulford and Heslington
Heworth
Heworth Without
Hull Road
Osbaldwick and Derwent
Wheldrake
Acomb
Bishopthorpe
Copmanthorpe
Dringhouses and Woodthorpe
Skelton
Rural West
Micklegate
Westfield
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2. Brief description of the project:
3. Details of the project:
What activity will be
delivered and by
whom?
Admin use:
Score
comments:
What benefits will your
project bring to your
target group and how
will this be achieved?
Admin use:
Score
How does your project
meet or align with the
criteria and desired
outcomes?
Admin use:
Score
comments:
-comments:
Other partner agencies
involved with the
project – joint working
Section not scored
How long is the project
expected to run and
how many participants
can take part?
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Admin use:
Score
comments:
Will the project be
sustained in the future
(list the benefits of the
project going forward
for example increased
capacity,) or describe
the exit strategy for the
project.
Admin use:
Score
What arrangements, if
any, are in place for
monitoring and
reporting the project?
Admin use:
Score
comments:
comments:
4. Voice and influence:
3a How has your project involved your target group in the designing and running of this
provision? How will they be involved in evaluating the project?
Admin use:
Score
comments:
3b How will you seek to engage with the target group that you wish to work with?
Admin use:
Score
comments:
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5. Financial requests and supporting contribution:
Resources that partner group/s will provide and the value:
Description of resource
£
Provide a breakdown of funding required for the project/activity from the Local Area Team
Grant.
Funding Breakdown
Admin use: Score
bids
£
Please note that receipts will be requested for successful
Have you applied for any other funding in relation to this project?
Other funding sources related to this project
Awaiting
outcome
Funding
Confirmed
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6. Local Area Team decision makings
For partnership use only – Award recommendation
Do you feel an award should be made in relation to this bid?
If recommending an award is made, should this be in full or a partial
award? Please delete as appropriate?
Yes / No
Full / Partial
If an award is recommended, please advise how much money should
be awarded?
Financial award £
Please provide any additional information in support of this
recommendation.
Additional comments
Bid considered by [name}
Organisation
Date
Confidentiality statement:
1. Initial bid paperwork will only be circulated to members of the Early Help and Prevention
Service and officers within CYC involved with the commissioning process.
2. Bid paperwork will be retained by the Local Area Teams and City of York Council in
accordance with CYC financial regulations.
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7. Quality assurance basic checklist:
Successful bids will be required to provide evidence of the
following policy/procedure prior to monies being released:
Status
Disclosure and Barring Service Checks
Child Protection / Safeguarding
Insurance
Health & Safety
First Aid Arrangements
Accident and Incident Reporting
Consent forms
Equal Opportunities Policy
Behaviour policy
Staff ratio policy
Financial management processes (bank account etc)
Governance structures (Trustees, management committee, etc)
Compliments, Complaints, Whistle blowing systems
Data Protection/ Confidentiality/ Information sharing
8. Timetable
When the agreement starts:
When will the project starts:
When it will be first reviewed:
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When will it be evaluated:
If time-limited, when the project
will conclude:
If open-ended, how it will carry on:
When this CYC agreement will end:
9. Signatories to completed application bid:
Name 1
Name 2
Signature
Print name
Job title
On behalf of
(organisation
name)
Please check your application and ensure all required information fields are completed. Failure to do so
will result in your application being rejected.
10. Payment of successful awards
If you are successful in being granted a financial award through this scheme, we will need
to ask for your organisation bank account details to transfer any payments securely.
11. Standard conditions
a. We (CYC) cannot commit Council resources to activities that might bring the Council
into disrepute, are unlawful, or would be opposed to the Council’s values, policy or
public service obligations.
b. CYC cannot commit Council resources to schemes which seek to promote a particular
religious view point, or any political party.
c. Resources allocated through this bid cannot be applied for profit making projects.
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d. We will require evidence of how the funding was spent. This can be provided in a
variety of ways such as photos, feedback forms, alongside receipts for equipment.
e. Your organisation will need to provide evidence to demonstrate the benefits of the
scheme.
f. As this funding is public money, if your bid is successful, we will require evidence of how
it has been spent. We will routinely undertake ‘spot checks’ on successful bids; this will
include requesting receipts to ensure the funding has been spent in accordance with
your bid.
g. We will review and monitor your project in accordance with your application details,
and provide you with support and guidance where needed.
h. Organisations will need to provide evidence demonstrating the benefits of the scheme
to your target group and the community.
i. Any under spend following the completion of the activity shall be returned.
Upon approval of your funding bid, a Service Level Agreement will be signed by both City of
York Council and the funding recipient. This will include an agreed process of monitoring
and evaluation and a time frame for doing this.
Regrettably we can not guarantee feedback on all applications. Decisions are made by a
cross-service panel from City of York Council, all of whom will be working with children and
young people.
Please return completed application forms by email to [email protected].
For any enquiries, please also contact your Community and Partnership Officer.
Di Lambert (North)
Sophie Barnes (East)
Tim Waudby (West)
[email protected]
[email protected]
[email protected]
01904 553946
01904 555262
01904 553426
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