ADMINISTRATIVE FACULTY ASSEMBLY GENERAL Approved Meeting Minutes Scheduled September 5, 2014, 1:00 p.m. to 1:41 p.m. Charleston Campus H105, other campuses via teleconference Officers Present: Jeff Fulmer, Rolando Mosqueda (CC), Chris Brown, Tina Dobbs (HC), Dave Morgan
Division Representatives Present: Ben Van Meter (CC), Catherine Rojas, CeCe McNeely (CC), Dawn
Butler, Ester Pla, Gary Carton (CC), Gwyn Davies (CC), Haunani
Taylor, Jann Carson, Jennifer Wieger (CC), Kathy Eghoian, Laura
Yavitz, Melissa Schroeder, Michelle Word (CC), Shellie Keller,
Shirley Carton, Tamara Flores-Sahagun (CC)
Division Representatives w/Proxy: Emily Rafael (Erica O’Toole)
Division Representatives Excused: Nancy Webb, Patricia Marshal, Sharnee Walker
Division Representatives Not Present: Mark Cahill, Nora Mirabal, Sherry Herington
Guests: Debbie Tanner, Millie Vuksanovic, Kay Fitzgerald, Beth Schuck, Charlene Reeves, Leticia Wells,
Mary Williams (CC)
I.
Chair Jeff Fulmer called the meeting to order at 1:00 p.m. II.
Approval of Minutes A.
The following minutes were approved via email on 08/19/14 therefore no minutes needed to be approved. 1. February 8, 2013 2. March 8, 2013 3. May 24, 2013 4. September 20, 2013 5. October 18, 2013 6. November 15, 2013 7. December 13, 2013 8. March 14, 2014 9. April 18, 2014 10. May 16, 2014 III.
Chair’s Report A.
Cabinet Report 1. The State has changed the way they are funding for “F” grades. There will be a
difference between a “Good F” (one earned by attending, but not passing the class) and a
“Bad F” (one earned by non-attendance). The gross impact on CSN will be around $5
million; however, an offset will keep it to around $2 million.
2. Financial Aid has experience many changes and improvement under the guide of an
outside company. One bid change is a 24/7 student call center which allows students to
check the status of, or ask questions about their financial aid.
3. CSN had another record graduation last May. While other NSHE institutions’
enrollments are down, CSN enrollment is up by 3% headcount and 4% FTE.
4. The State Legislature’s internal “391 Committee” looked at the state’s community
colleges. Among their 17 recommendations, they have recommended that we stay under
the Board of Regents, have a Vice Chancellor, and create two (2) levels of advisory
councils (one at NSHE and one at each college).
B.
C. 5. OTS NEWS:
(a) We have a new password reset system. Both employees and students can now reset
their own passwords by logging onto www/csn.edu\passwordreset. Note that one
needs to register first for this to work.
(b) Our computer system blocks about 8000 spam and fishing messages per day;
however, some still get through. If you receive either type of message, please
forward to [email protected] so that it can be blocked.
(c) A lot of computers have been affected with malware. To limit its affect, OTS
recommends that people log off, but do not shut down, their computers. This
includes for long weekends. Once the computer is restarted, the malware is a part of
the system and harder to detect/remove.
(d) They are almost finished with the refresh on seventy (70) smart classrooms.
(e) Office 365 will have one terabyte (1T) of email storage.
6. On 08/22/14, there was a special Board of Regents meeting. From that meeting:
(a) 2.5% merit increases were given on the new contracts (Classified staff will receive
theirs at anniversary dates).
(b) BOR is requesting the Legislature do away with furloughs.
(c) They have banned the use of medical marijuana on campuses, with the exception of
research purposes.
7. There is an editorial in the Elko Daily Free Press (www.elkodaily.com), written by Ron
Knecht, posted 08/28/14 (5:45am) that Jeff brought up. In it, Knecht indicates that while
NSHE is requesting a 15% budget increase overall, the funding formula favors the
universities and colleges in NSHE. The community colleges, including CSN, will not see
much, if any, of the increase. Knecht figures the effect on the community colleges’
budgets will be in the range of a 3% decrease to a 5% increase.
8. Diversity
(a) 09/26/14 is CSN Diversity Day
(b) 10/03/14 is the NSHE Southern Nevada Diversity Summit
(c) Maria Marinch and Leonardo Benavides will be the AFA guest speakers next month.
They are from the Office of Community Relations, Diversity and Multicultural
Affairs.
By-­‐law Amendments. 1. The following changes were approved via email on 08/19/14 and are now in affect: a) Article VII: Duties of Officers: Sections 1: Chair b) Article VII: Duties of Officers: Sections 2: Chair Elect & Part B. Article XI: Committees c) Article XI: Committees: Section 1 Recognition / Fundraising Committee d) Article XI: Committees: Section 5.: Executive Committee e) Article XI: Committees: Section 5.: Executive Committee f) Approval Notes AFA Survey Notes IV.
2. With the help of Institutional Research, Chair Fulmer conducted a short survey of Administrative Faculty. a) There was a lot of interest in AFA participation and committee service. b) Asked what they would like to see: (1) Information and Communication was the #1 desire. (2) Leadership and Training (i.e. speakers, CAPE) (3) Raises/benefits/salaries/furlough (4) Social (5) Visibility (6) Fundraisers (7) Green initiatives, diversity, heritage, get-­‐togethers D. AFA Employee of the Month for September 2014 is Kay Fitzgerald, Summerlin Site Coordinator, Campus Administration. She was nominated by Dr. Joan McGee. Committee Reports A. AFA committees will meet on 9/26/14. Watch for the meeting invitation from Chair Fulmer. We have had great interest from administrative faculty in general for these committees. There will be a nice mix of participants in each committee. B. Past-­‐Chair Christopher Brown was appointed to the North Las Vegas Veterans Commission by Governor Sandoval. Congratulations, Chris! B. Faculty Senate – first meeting is September 12th. C. Faculty Senate Committees: 1. Academic Standards: no update 2. Budget: no update 3. By-­‐laws and Rules: no update 4. Curriculum: no update 5. Elections: no update 6. Executive and Variance: no update 7. Evaluation and Workload: Per Tamara Flores-­‐Sahagun, the first meeting is this afternoon. 8. Instructional Technology: no update 9. Sabbatical: no update 10. Salary and Benefits: Tina Dobbs reported that this committee met earlier in the day. They will be working on post-­‐tenure advancement this year. 11. Tenure and Professional Advancement: no update 12. Travel: no update 13. Ethics: Chair Fulmer stated that this committee meets only when necessary. This summer, they met to review the CSN policy on requiring textbooks for a class that are written by the instructor. The recommendation is that the book must be evaluated by the department chair prior to requiring it for the class. In addition, all profits from sales for CSN courses will go to the CSN Foundation instead of the instructor. 14. Policy Review: no update 15. Environmental Strategies (aka Green Tech): First meeting is next week. C. All College Committees 1. Academic Technology Advisory: Just a reminder that the Equipment Requests are due to the Budget Office 5:00 p.m. on Tuesday 09/30/14. 2. Achieving the Dream: Per Shellie Keller, the progress evaluations are beginning. 3. Administrative Technology Advisory: no update 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. V. VI. V.
14. 15. 16. 17. Animal Care and Use: no update Campus Steering: no update Cheyenne Memorial: no update Commencement: no update Convocation Planning: no update Hispanic Service Institutions Task Force: no update Heritage Month: There is an Art Auction and Tequila Tasting event on 10/15/14 at Firefly on Paradise Road. Cost is $35 in advance. Proceeds go to the scholarship fund. Institutional Review board: no update Intercollegiate Athletics: no update Internal Recognition: Jann Carson reminded us that the Regent’s Awards are coming up really soon. Look for an email. In addition, we need ideas for creating an Excellence Award for Administrative Faculty. Safety and Security: no update Strategic Planning: no update Web Advisory: no update Work Climate: no update New Business A. AFA Committees 1. The standing committees for AFA are listed on our webpage. They are different from the Faculty Senate committees where AFA has a representative. 2. Chair Fulmer will set up meetings on Friday 09/26/14 for the first meeting of each committee (except Executive). 3. Each committee will need to elect a Chair and select goals. Reports will be given to the Administrative Faculty at our monthly meetings. B. Jann Carson would like to extend kudos to Michelle Word, Dave Morgan and all who planned the CSN Connection events. They went well. J C. The new web master will be trained soon. His/her top priority will be issues from the climate survey as well as privacy issues. Other A.
AFA of the Month Nominations – October (Due by 9/15). We need nominations! Remember that all administrative faculty from the director position and below are eligible. Anyone can nominate. B.
For voting representatives, if you are unable to make a meeting and cannot find your own proxy, you can fill out the proxy request form and submit to Jeff Fulmer. Chair Fulmer will try to find a proxy for you from the list of interested persons. C.
Next Meeting: West Charleston Campus H105, Cheyenne Campus Room 2638 (via teleconference), Henderson Campus C-­‐224 (via teleconference), Friday, October 24th, 2014 @ 1:00 PM. Adjourned at 1:41 p.m. Approved at 10/24/14 Meeting. Motion by Nancy Webb, seconded by Mark Cahill, unanimous approval.