as of: 13 October 2009
Digital Rules of Engagement
General
1.
Limit Bandwidth Activity during Critical Battle Rhythm Events: During the ARNORTH
CUB, ARNORTH CDR Huddle and NNC CSAM limit (minimize) usage of streaming video,
opening of large files (over 10 MB), cameras via Virtual Conferencing and IP Based
VTC(s)… bandwidth is high during these periods.
2.
Outlook and Large Files: Do not send email attachments that are greater than 1MB via
Outlook. Attach the document to the Portal and refer the users to the URL.
3.
Establishing Comms via VTC Early: When Participating in an ARNORTH CUB or CDR
Huddle via VTC; establish connectivity 30 minutes prior to the scheduled start time with the
AOC.
4.
Establishing Comms via TC and DCO Early Participating in ARNORTH CUB or CDR
Huddle via TC or DCO: establish connectivity 10 minutes prior to the scheduled start time
with the AOC.
5.
Outlook Maintenance: Delete or Move Messages from “Inbox”, “Sent Mail” and “Deleted
Items” to PST file (Folders), stored on local drive.
6.
"ARNORTH Users Local“ or “ARNORTH Users”: When you want to send an email to all
ARNORTH members located on Ft Sam Houston use “ARNORTH Users Local”… this
email group does not include: DCO/E(s), CSTA-E, LNOs and EPLOs.
Digital Rules of Engagement
General
7.
Maintain Username(s) and Passwords: Establish Battle Rhythm to Logon to Mission
Partner Portals on a routine basis to keep usernames and passwords valid.
8.
Ensure Secure Phones (STE) Encryptions are updated
9.
Do not conduct Cross Domain Transfers unless you have been properly trained and are
on Orders. There are set procedures for taking unclassified documents from the SIPRNet
to the NIPRNet; need to ensure they are followed.
10.
Naming Convention will be as follows:
•
•
11.
120503 – ARNORTH 0700 CUB
(year, month, day ‘space’ - ‘space’ ‘Document Title’)
PowerPoint Slides reduce the size by removing Logo(s)
Digital Rules of Engagement
Defense Connect Online (DCO) Web Conferencing
1. Cameras as a rule will not be utilized during Web Conferencing.
2. If you are a Host or Presenter: Do not play/adjust the pods (mini windows).
When you enlarge a pod it effects all participants. They see what you see.
3. In the Chat pod ask the Host to give you enhanced rights to the Camera/Voice
and Chat Pods. This will allow you to activate your voice pod.
4. The Host should be the only one with the "Hands Free" talk icon enabled. To
disable the Hands Free feature: Go to the Camera and Voice Pod and click on
the Pad Lock symbol next to the Talk button.
5. Everyone else should have their "Talk" icon white... so you have to hold the
"Talk" Icon down to talk. Wait 1-2 seconds upon holding the "Talk" icon button
prior to talking.
6. Only talk when asked by the Host or ask the Host in the Chat pod to talk.
7. Use R/T Procedures: When you are done talking say "Over“ or “Out”
8. Establish connectivity 10 minutes prior to the scheduled start time to ensure
your system is functional.
Digital Rules of Engagement
Defense Connect Online (DCO) Jabber Chat
1. Do not conduct side bar in main Chat Rooms.
• If you need to do a side bar, Text Message the user individually.
2. Naming Convention is: Organization, Rank First and Last Name
• DCE R3, LTC Rocky Balboa
3. Chat sessions are recorded for Historical Reasons – Keep it Official.
Digital Rules of Engagement
Portal
1.
Naming Convention will be as follows: Organization, Type of Info Product
and DTG
•
•
2.
120503 – ARNORTH 0700 CUB
(year, month, day ‘space’ - ‘space’ ‘Document Title’)
Logging on to Portals without CAC use the following Domains:
•
•
•
ARNORTH NIPRNet: NASW\First.Last Name
ARNORTH SIPRNet: Samhouston\First.Last Name
NORTHCOM NIPRNet: JTFTIE\First.Last Name
3. Each Battle Staff Center will designate two administrators for their sites.
4. Post Battle Staff Products in Battle Staff center Products and in appropriate
Knowledge Product Document Library within the Exercise or Contingency
Operation Portal
– After Boards and Working Groups post minutes/EXSUM (CG Decisions,
Guidance, Major Points and Staff Taskings required) in same location
Digital Rules of Engagement
Video and Tele-Conference (VTC and TC)
 Please ensure your video connection is ready (audio
and video check) 30 minutes before the start of the
conference call with the actual room, i.e., AOC
 Provide Senior Representative 30 minutes prior.
 Do not use cell phones on the call as they are too
disruptive.
 Do not put your phone on hold during the conference
call.
 Mute your phone when not speaking.
Digital Rules of Engagement
Accessing Secure TC Bridge
1.
2.
3.
4.
5.
Coordinate your participation in Secure TC with ARNORTH G3 Current
Operations: only 40 ports
Ensure your KOV-14 card is in the STE
Call the Secure Bridge Number: (210) 295-9827 or 9828
The system will automatically go secure… you will here the high pitch
tone and should see that you have established a secure call on the LED
Display of the STE.
After the phone goes secure, you will hear a dial tone. Immediately enter
“5000” and click the send button indicated on your LED Display of your
STE. (You will have a limited time to complete this step.)
Digital Rules of Engagement
DDASS Procedures for a “Broad” MA
Naming Convention:
If FEMA issues a “General or Broad” MA and subsequent Mission Tasking
Orders (MTO)
…with each MTO add an alpha character, in sequence, starting with “a” after
the “General or Broad” MA number …(Prefix the “a” with a dash ‘-’)
Example: 7720SU-TX-DOD-01-a