1
AURA-IRB
Training
Introductions
2
AURA-IRB Trainers
 Candace
 Steve
Washington, [email protected]; 2-2925
Aldape, [email protected]; 4-2182
Your Name
Department
If you could be any
Rockstar who would it be???
Our OVERALL Purpose for today!
3
Shorten the learning curve
Get you up to Speed in AURA-IRB
And Ultimately...
4
Make you ROCK STAR!
Disclaimer: We are only responsible for your AURA-IRB Rockstardom !!!, all other
rockstar ambitions are must be pursued outside of this class.
5
What is exciting
about this
K-W-L
6
K
What do YOU know about AURA-IRB?
W
What do YOU want to know?
Agenda
7
 Websites/IRB Resources
 System Roles
 System Notifications
 IRB Listserv
System Overview
 Navigation
 Activities/ Workflow
 Submissions
(Initial, Amendment,
Continuing Review, UP)
At the END of this session….
8
You will be able to:
 Navigate AURA IRB
 Create a new study
 Forward for PI endorsement
 Respond to IRB comments
 Link FP to Protocol
 Locate your approval letters
 Submit Amendments, Continuing Reviews, & UP’s
May 10, 2011
9
Websites/Resources
10
AURA IRB
Roles
Roles
11
 Your roles in AURA-IRB will be set-up for you
 Registered User
Everyone who gets a paycheck from the University will have this
role automatically
 You’ll be able to log into the system

Additional roles will be predetermined by the AURA-IRB
Functional Team in conjunction with the appropriate IRB
Director(s).
 If you need additional roles/access in the system


Email the AURA Help Desk and they will coordinate the proper
addition/access accordingly
AURA-IRB Reporting
12
Questions about the data warehouse? How to pull reports?
AURA-IRB Reporting Help Desk:
[email protected]
Kim Griffin
Senior BI Analyst
Business Information Services/IT Services
The University of Chicago
(773) 834-2653
[email protected]
David Weiland
ITS/Business Information Services
The University of Chicago
(773) 702-8931
[email protected]
13
Notifications
System Notifications
14
 AURA will normally send notifications when your
action/attention is required

You may click through this notification to access the
study’s workspace to perform the necessary
review/endorsement/action

What email address will the AURA-IRB system
notifications come from?

[email protected]
15
AURA Listserv
AURA Listserv
16
 The new AURA-IRB listerv: aura-
[email protected]

Communicates important announcements to the IRB
community.

Training offerings, help tips, system enhancements and other
related information
17
AURA Help Desk
AURA Help Desk
18
 AURA has dedicated support staff
 Email [email protected] for system related
questions.
I can’t log in from off campus. Help!?
 I can’t find the study I started yesterday. Help!?
 How do I add people to my research team?
 How do I route a study to the IRB for review?
 Where do I find my approval letter?



You may also email non-system related questions and the HD
will follow up with the appropriate parties and respond
accordingly with the answer or your next steps for a solution.
If you would prefer to speak with a person, just send the HD a
quick email that says, “Please call me @ 1-1234”
AURA Help Desk
19
 Please also continue to reach out to your normal
channels of support
IRB Staff and Directors
 Any other supporting office

20
Log into AURA-IRB
Training Environment
Log in
21
AURA-IRB Environment
https://aurairbtrain.uchicago.edu/irbTrain
_mditka
aurairb2012
Research Team Member:
Password :
Additional Log-ins
22
Research Team member:
Principal Investigator:
IRB Staff:
IRB Administrator:
IRB Director:
Designated Reviewer:
_mditka
_bguy
_mjordan
_jjackson
_sbartman
_jspringer
Password for all users: aurairb2012
NOW YOU TRY!
23
Diana needs to login in to AURAIRB and create a New Study.
Where does she start? What
does she do?
NOW YOU TRY!
24
The IRB has sent requested changes
to Lucia study and sent it back for
updates. On her personal
workspace, what tab does she
select to access this study that
requires her immediate attention?
NOW YOU TRY!
25
Rhonda receives a call from the
IRB asking her to upload her
grant application associate with
her study. What activity does
she select to accomplish this
task?
NOW YOU TRY!
26
Charles’ study is the in the
“Forward to PI for endorsement
state”. The PI calls and request
changes to the study. Locate the
study and correct activity button
to make edits.
NOW YOU TRY!
27
The IRB has approved your
study! Now Crystal needs to
print the approval letter. Locate
the approval letter on your
study workspace.
NOW YOU TRY!
28
Carla has to print her approved
consent forms to enroll more
subjects in the study. Where
does she find them her study
workspace?
NOW YOU TRY!
29
Marianne and Anne wants to
grant a person “view only access
to her study”. They will not
receive notifications. Which
activity button will she use on
her study workspace?
30
What did we Learn?
May 10, 2011
Questions?
31
May 10, 2011